Simon Gichuki: MD Muvim, a BPM Specialist and RIMEA Chair Follow us on Linked in: Simon Gichuki Facebook: don victor simon.

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Presentation transcript:

Simon Gichuki: MD Muvim, a BPM Specialist and RIMEA Chair Follow us on Linked in: Simon Gichuki Facebook: don victor simon

 Premier Business Club for Records and Information Managers In East Africa.

 User Trainings  Inhouse Trainings for Corporates  Induction workshops for:-  New Records Managers  Managers from other departments

 Monthly Breakfast Meetings  Rimea Conference  Records Manager of the Year Awards Gala Night

 November 21 st 2013

 What Is Electronic Records Management?  Define what an electronic record is and cite the benefits of electronic records over physical records  Explain the difference between structured and unstructured data  Define EDMS and ERMS Explain why a proper records management strategy is imperative in ERM  Describe considerations when selecting an EDMS/ERMS vendor 

 Establishing an Electronic Records Management Program  ¥ Define what a records inventory is and identify two differences between conducting a records inventory for electronic files vs. paper files  ¥ Define a records retention schedule  ¥ Define an audit 

 What Includes the Document  Its preparation  Qualities

Vital Records Upon completion of this section, participants will be able to:  Describe a vital records program  List the threats common to physical and electronic records  List the threats unique to electronic records

 Technology  ¥ Explain the difference between proprietary and non- proprietary formats of electronic files  ¥ Define data compression  ¥ Define metadata and its purpose  ¥ Explain the difference between centralized and decentralized storage, and give examples of each  ¥ Describe how to access electronic files  ¥ Define true copy  ¥ Define backups and real-time backups  ¥ Define data migration  ¥ Explain archiving  ¥ Describe a disaster recovery plan and explain why it is necessary

 ¥ Define a standard  ¥ Explain what discovery and e-discovery are  ¥ Describe the purpose of the Policy Documents and Legal Statutes.  ¥ Explain the unique security issues surrounding ERM 

 ¥ Explain how to label electronic media  ¥ Describe considerations when storing electronic media  ¥ Define recording stability  ¥ Define overwriting  ¥ Describe the methods used to destroy electronic records 

 ¥ Describe the importance of training and communication in an ERM program  ¥ Describe the end-user testing, and follow-up that are involved in implementing an EDMS/ERMS 