Virginia Department of Education Office of Program Administration and Accountability N or D Application

The U.S. Department of Education annually allocates funds to states based on the number of children and youth living in community residential and local correction facilities from information provided in the October count data collection. The Virginia Department of Education awards subgrants to the 12 school divisions with the highest numbers or percentages of children and youth residing in locally operated correctional facilities for children and youth or who have been identified as neglected l N or D Application

 The N and D application is due each year at the Department of Education by the first business day in July.  For the year, the application (consolidated or individual) is due by Tuesday, July 1,  Grants are submitted through the Department’s Web- based Online Management of Education Grant Awards System (OMEGA).  Notification of grant award is made through OMEGA.  If the final allocation amount is not available by July 1, the allocation may be used as the estimated amount for budget purposes N or D Application

 Revisions are changes that are necessary to the program application or budget before approval can be granted. ◦ Revisions are made after the original submission only if the application was denied.  Amendments are changes that are made to the program application or budget after the approval of the application.  Revisions and amendments should be identified on the first page of the application in the upper right-hand corner. ◦ An “Explain” link will take you to a section where details about the changes to the application should be provided. Please be specific.  Revision or amendment changes should be made to the original or most recently approved version of the application and resubmitted through OMEGA N or D Application

 Any changes to the program budget should first be reflected in an amended application, followed by a budget transfer within 7 business days of approval of the amended application.  Beginning with Federal Fiscal Year 2014 grants, budget transfers will no longer be accepted without an approved amended application reflecting budget changes N or D Application

 Funds are available to school division on a reimbursement basis.  The grant award period is July 1 through September 30,  Under the Tydings Amendment, divisions have until September 30, 2016, to encumber funds.  Final reimbursements must be submitted to the Department by November 16, N or D Application

7 1.To carry out high quality education programs to prepare children and youth for secondary school completion, training, employment or further education; 2.To provide activities to facilitate the transition of children and youth from the correctional program to further education or employment; and 3.To operate programs in local schools for children and youth returning from correctional facilities, and programs which may serve at-risk children and youth N or D Application

Five Allowable Uses of Funding ESEA Section Programs that serve children and youth returning to local schools; 2.Dropout prevention programs, including pregnant teens, migrant and immigrant youth, English language learners, and gang members; 4.Vocation and technical education, special education, career counseling, curriculum-based youth entrepreneurship education, and assistance in securing student loans or grants for post secondary education; and N or D Application 3.Health and social services, including day care, drug and alcohol counseling, and mental health services that will help individuals complete their education; 5. Programs providing mentoring and peer mediation.

A. Cover Page  School division information  School board review and approval prior to submission  Signatures  Consolidated or individual application and allocation information N or D Application

B. Program Overview  Instructional program described  Description of data to evaluate program, ensure data quality, and use of data  Use of evaluation data to track performance and make program improvements C. Coordination of Services  Partnership between federal, state, or local programs in the delivery of services to the targeted population  Collaboration that will contribute to the attainment of the measurable objectives in the application N or D Application

 Program Information Section 1: Comprehensive overview of program Section 2: Requirements for correctional facilities entering into agreements with school divisions N or D Application

Section D-1 Comprehensive Overview of Program Section 1423 of the ESEA federal legislation outlines 13 requirements (response areas) that must be included in the application. The school division should address all items, as appropriate, for a comprehensive overview of the Title I, Part D, Subpart 2, services being offered to students. The goals and objectives reflected in the application should relate to the described program N or D Application Indicate “not applicable” where appropriate.

1. Program Description 2.Formal Agreements N or D Application Describe the formal agreements to be assisted between the school division, and the correction facilities and alternative school programs serving youth involved in the juvenile justice system. 3.Coordination between Schools and Facilities Describe, as appropriate, how participating schools will coordinate with facilities working with delinquent children to ensure they are participating in an education program comparable to one operating the local school that such youth would attend.

4.Students Returning from Correctional Facilities N or D Application Describe the program operated by participating schools for youth returning from correction facilities, as appropriate. Include the types of services that the school will provide to those being served. 5.Student Characteristics Describe the characteristics of the children (including learning difficulties, substance abuse problems, and other special needs) returning from correctional facilities. Describe how the school will coordinate existing educational programs to meet the unique educational needs of these children.

6.Coordination with Social, Health, and Other Services N or D Application Describe the coordination with social, health, and other services to meet the needs of students. Include information on prenatal health care, nutrition services related to the health of the parent or youth, parenting and child development classes, child care, targeted reentry, outreach programs, referral to community resources and scheduling flexibility. 7.Business Partnerships Describe any partnerships with local businesses to develop training, curriculum-based youth entrepreneurship education, and mentoring services for participating children.

8. Parent Involvement N or D Application 10.Coordination with Juvenile Justice Programs Describe how the program will be coordinated with programs operated under the Juvenile Justice and Delinquency Prevention Act of 1974 and other comparable programs. Describe how the program will involve parents in efforts to improve the educational achievement of their children, dropout prevention, and to prevent the involvement of their children in delinquent activities. 9.Coordination with Federal, State, and Local Programs Describe how the program will be coordinated with other federal, state, and local programs.

11.Work with Probation Officers N or D Application Describe how the facility will work with probation officers to assist in meeting the needs of children and youth returning from correctional facilities. 12.Individualized Education Program Describe the efforts of participating schools to ensure correctional facilities working with children are aware of a child’s existing individualized education program. 13.Alternative Placements Describe the steps a participating school will take to find alternative placements for children interested in continuing their education, but are unable to participate in a regular public school program..

 Responses to this section are only required if the correctional facility has entered into an agreement with a school division to provide services to children under ESEA Section  Indicate “Not Applicable” or complete the information.  Complete a separate section for each agreement.  There are 11 specific requirements for correction facilities who enter into agreements with the LEA to provide services under Title I, Part D, Subpart N or D Application

1. Individualized Educational Plan  Ensure that educational programs in the correctional facility are coordinated with the student’s home school, particularly with respect to a student with an IEP. 1. Individualized Educational Plan  Ensure that educational programs in the correctional facility are coordinated with the student’s home school, particularly with respect to a student with an IEP. 2.Notification of Special Education Need  If the child or youth is identified as in need of special education services while in the correctional facility, notify the local school of the need. 2.Notification of Special Education Need  If the child or youth is identified as in need of special education services while in the correctional facility, notify the local school of the need. 3.Transition Assistance  Where feasible, provide transition assistance to help the child stay in school, including coordination of services for the family, counseling, assistance in accessing drug and alcohol abuse prevention programs, tutoring, and family counseling. 3.Transition Assistance  Where feasible, provide transition assistance to help the child stay in school, including coordination of services for the family, counseling, assistance in accessing drug and alcohol abuse prevention programs, tutoring, and family counseling N or D Application

5. Qualified Staff  Work to ensure that the correctional facility is staffed with teachers and other qualified staff who are trained to work with children with disabilities taking into consideration the unique needs of such children. 5. Qualified Staff  Work to ensure that the correctional facility is staffed with teachers and other qualified staff who are trained to work with children with disabilities taking into consideration the unique needs of such children. 6.High Academic Achievement  Ensure that educational programs in the correctional facility are related to assisting students to meet high academic achievement standards. 6.High Academic Achievement  Ensure that educational programs in the correctional facility are related to assisting students to meet high academic achievement standards N or D Application 4. Dropout Reentry, School Completion, Employment  Provide support programs that encourage children and youth who have dropped out of school to reenter school once their term at the correctional facility has been completed, or gain employment, or seek a secondary school diploma or its equivalent. 4. Dropout Reentry, School Completion, Employment  Provide support programs that encourage children and youth who have dropped out of school to reenter school once their term at the correctional facility has been completed, or gain employment, or seek a secondary school diploma or its equivalent.

9.Coordination of Federal, State, and Local Funds  Coordinate funds received with other local, state, and federal funds available to provide services to participating children, such as funds made available under Title I, vocation, and technical education funds. 9.Coordination of Federal, State, and Local Funds  Coordinate funds received with other local, state, and federal funds available to provide services to participating children, such as funds made available under Title I, vocation, and technical education funds N or D Application 8.Parental Involvement  Where feasible, involve parents in efforts to improve the educational achievement of their children and prevent the further involvement of the children in delinquent activities. 8.Parental Involvement  Where feasible, involve parents in efforts to improve the educational achievement of their children and prevent the further involvement of the children in delinquent activities. 7.Technology for Coordination  To the extent possible, use technology to assist in coordinating educational programs between the correctional facility and the community school. 7.Technology for Coordination  To the extent possible, use technology to assist in coordinating educational programs between the correctional facility and the community school.

N or D Application 11.Business Partnerships  If appropriate, work with local businesses to develop training, curriculum-based youth entrepreneurship education, and mentoring programs. 11.Business Partnerships  If appropriate, work with local businesses to develop training, curriculum-based youth entrepreneurship education, and mentoring programs. 10.Coordination with Juvenile Justice  Coordinate programs operated with activities funded under the Juvenile Justice and Delinquency Prevention Act of 1974 and other comparable programs, if applicable. 10.Coordination with Juvenile Justice  Coordinate programs operated with activities funded under the Juvenile Justice and Delinquency Prevention Act of 1974 and other comparable programs, if applicable.

E. Measurable Objectives  Measurable objectives will guide the development of the program.  For measurable objectives, each objective should have four components: 1.Subject; 2.Behavior; 3.Specific criteria for assessing improvement, readiness, or achievement; and 4.Time period for performance or assessment.  Example: By the end of the school year, at least 80 percent of students exiting from the Star Education Transition Academy will successfully transition to their next placement, as measured by school attendance and academic progress records N or D Application

 Budget must reflect resources required to achieve objectives.  Summary budget reflects resources needed to achieve the measurable objectives.  Summary budget provided by:  Object code;  Expenditure; and  Amount budgeted N or D Application

 Assurances should be:  Reviewed and agreed to by the division superintendent, and  Kept on file in the school division N or D Application

 Adult Correctional Institution: A facility in which persons (including persons under 21 years of age) are confined as a result of a conviction for a criminal offense.  At-Risk: When used with respect to a child, youth, or student, means a school aged individual who is at-risk of academic failure, has a drug or alcohol problem, is pregnant or is a parent, has come into contact with the juvenile justice system in the past, is at least one year behind the expected grade level for the age of the individual, has limited English Language Learner (ELL) proficiency, is a gang member, has dropped out of school in the past, or has a high absenteeism rate at school N or D Application

 Community Day Program: A regular program of instruction provided by a State Agency at a community day school operated specifically for neglected or delinquent children and youth.  Institution for Neglected or Delinquent Children and Youth: ◦ A public or private residential facility, other than a foster home, that is operated for the care of children who have been committed to the institution or voluntarily placed in the institution under applicable state law, due to abandonment, neglect, or death of their parents or guardians; or ◦ A public or private residential facility for the care of children who have been adjudicated to be delinquent or in need of supervision N or D Application

 Title I, Part D, Non-Regulatory Guidance  delinquent.org/nd/docs/nonregulatoryguidance_FINAL.pdf delinquent.org/nd/docs/nonregulatoryguidance_FINAL.pdf  Title I, Part D, Legislation   The National Evaluation and Technical Assistance Center for the Education of Children and Youth Who are Neglected, Delinquent, or At-risk (NDTAC) ◦  Virginia Department of Education’s Web site  improve_academic_achievemt/part_d_neglected_delinquent _risk/index.shtml improve_academic_achievemt/part_d_neglected_delinquent _risk/index.shtml N or D Application

Diane Jay Associate Director Office of Program Administration and Accountability (804) N or D Application