1. Annual October Count of Children in
Neglected or Delinquent Institutions,
and in Adult Correctional Institutions
Virginia Department of Education Office of Program Administration and Accountability October 12, 2017

2. Disclaimer: The presentation was planned under a grant from the U. S
Disclaimer: The presentation was planned under a grant from the U.S. Department of Education (USED). However, the content does not necessarily represent the policy of the USED, and you should not assume endorsement by the federal government.

3. Annual Count Purpose
Provide one data point to USED that is used to determine Title I, Part A, and Title I, Part D, allocations.
USED requires that school divisions and state agencies submit data in two categories:
1) delinquent children; and
2) neglected children.

4. Allocations to States Data point Funding source Funding supports
# of delinquent students
Title I,
Part D,
Subpart 2
Delinquent students
# of neglected students
Part A
Neglected and at-risk students

5. Who is Counted? Children and youth ages 5-17, who live in:
(1) local institutions for neglected children as defined in section 1432(4)(A) of the Elementary and Secondary Education Act (ESEA), as amended;
(2) local institutions for delinquent children as defined in section 1432(4)(B) of the ESEA, as amended, or
(3) local adult correctional institutions as defined in section 1432(1) of the ESEA, as amended;

6. Who is Counted?
Children that are counted may be different from students served (21 years or younger).
Children who reside in an eligible institution for at least one day during a 30 consecutive day period, at least one day of which falls within the month of October.

7. Who is Counted?
The count is based on the October caseload count of any children who reside in the facility regardless of the child’s or youth’s state of origin.
Children cannot be counted in the enrollment data submitted by a local state correction or state detention facility (State Agency).

8. Facility Eligibility
School divisions report data to the state for locally operated facilities. The facilities must meet the definition of an institution for:
children who are neglected;
children who are delinquent; or
youth 21 years or younger in adult correctional institutions that have not obtained a high school diploma.
Facilities can be publicly or privately operated.
Facilities included in the count must be residential. Non-residential facilities cannot be counted but can be served after priority is given to the residential facilities.

9. Definition: Neglected Institution
“Institution for neglected children and youth” means a public or private residential facility, other than a foster home, that is operated primarily for the care of children and youth who:
(a) have been committed to the institution or voluntarily placed in the institution under applicable state law due to abandonment, neglect, or death of their parents or guardians; and
(b) have had an average length of stay in the institution of at least 30 days.
(Section 1432(4)(A) of the ESEA, as amended)

10. Definition: Delinquent Institution
“Institution for delinquent children and youth” means a public or private residential facility that is operated for the care of children and youth other than a foster home who:
(a) have been adjudicated to be delinquent or in need of supervision; and
(b) have had an average length of stay in the institution of at least 30 days.
(c) Includes facilities for detention, juvenile corrections and adult corrections (youth 21 years or younger).
(Section 1432(4)(A) of the ESEA, as amended), (Title I, Part D Nonregulatory Guidance, N-3)

11. Definition: Delinquent Institution
Delinquent youth may be placed in a delinquent institution voluntarily or by a state or local agency other than by the juvenile justice system if that is the best placement for the child.

12. Facility Eligibility
The annual October counts are submitted according to the type of facility.
Facilities must be designated as either neglected or delinquent institutions. They cannot be both.
Facility type is determined by a charter, constitution, by-laws or mission statement
Residential facilities that can be included in the count:
Religious facilities specifically for neglected or delinquent youth
Group homes for neglected or delinquent youth
County jails not operated by the state that provide educational services

13. Facility Eligibility
The annual October counts are submitted according to the type of facility.
For October 2017, a facility’s governing document must be submitted with the October Count to VDOE and a copy must be kept on file with the LEA.
The language that is used to identify the type of facility should be highlighted.
If the governing document cannot be provided to the LEA, contact the Title I, Part D, Coordinator at the VDOE for help obtaining the proper documentation.
If the documentation is not clear or cannot be obtained, then use the most prevalent identification of the children served in the facility (neglected or delinquent) to determine the type of facility.

14. Delinquent Facility Example

15. Delinquent Facility Example cont.

16. Neglected Facility Example
The Miller Home is able to serve 20 females ages 4 to 21 who are not able to live with their families. Residents may have sustained previous abuse, or neglect, or may be emotionally disturbed, learning disabled, or experiencing behavioral, social, or educational problems.

17. Neglected Facility Example cont.
Emergency placements are not accepted nor are those who are a threat to themselves or others. The Miller Home is also unable to serve youth who are actively psychotic, drug addicted, pregnant, severely physically handicapped or those with a history of criminal, delinquent, or violent behavior. All residents must be able to attend public school or an equivalent program and perform daily self-care tasks.

18. Facility Eligibility
All students in a facility share the same designation. They are either all neglected students or all delinquent students.
One facility cannot report both neglected and delinquent students, but both type of students can be served.
(Title I, Part D Nonregulatory Guidance, L-3)

19. Stellar Behavioral Health Center
Annual Count Example 1
Facility Name
Stellar Behavioral Health Center
Neglected Students 9
Delinquent Students 16
Governing Document
By-laws:
delinquent facility
How to Report Students
25 delinquent students

20. Annual Count Example 2 Facility Name The Champion Academy
Neglected Students 6
Delinquent Students
Governing Document
Constitution:
delinquent facility
How to Report Students
12 delinquent students

21. Facility type - unclear
Annual Count Example 3
Facility Name
The Sterling School
Neglected Students 10
Delinquent Students 50
Governing Document
Charter:
Facility type - unclear
How to Report Students
60 delinquent students

22. Annual Count Example 4 Facility Name The Ace Center Neglected Students7
Delinquent Students 12
Governing Document
Charter:
Neglected facility
How to Report Students
19 neglected students

23. Facility Eligibility
The type of facility must be consistently reported unless the charter, constitution, by-laws or mission statement changes.
Documentation of the type of facility will be required only for the upcoming Annual Count (October 2017).
After that collection, it will only be required during monitoring and if the charter, constitution, by-laws, or mission changes.

24. Counted vs. Served Students
living in local neglected facilities and delinquent facilities, or local adult correctional facilities during 1 day during the 30 day count period;
ages 5-17 during the count period
Students
living in local neglected and delinquent facilities;
adult correctional facilities;
community day schools for neglected or delinquent children/youth;
at-risk youth in LEA;
ages 5-21 (17+ without diploma)

25. Suggested Steps to Conduct the Count
The school division will:
locate the neglected and delinquent residential facilities in your geographic boundaries that have an average stay of 30 days;
contact them to inform them of the purpose and their requirement to participate in the Annual October Count;
choose a 30 day window, of which one day must be in October to conduct the count; and
provide the institutions with the directions and forms that will be used to record their number of students ages 5-17.

26. Steps to Conduct the Count
The facility will:
count the number of children enrolled in the institution during the window.
If a student leaves the institution early in the window through a formal exit process but then returns during the 30 day window, then the student can be counted twice.
Runaways who leave voluntarily and then re-enter do not count twice.

27. Steps to Conduct the Count
The facility will:
provide their governing document that identifies their facility as neglected or delinquent facility, or
provide an explanation of why they cannot specify their facility type, and
provide a rationale for any changes in the number or type of students reported from the previous year.

28. Steps to Conduct the Count
The school division will:
compile the data,
complete and verify that the information is correct on the Report Form, and
submit the completed form and governing documents to VDOE.

29. 2017 Report Form Four Sections Formula Data and Reporting
Classification and Breakdown of Institutions in School Divisions
Data Verification
Certification by School Division

30. A. Formula Data and Reporting
Indicate the number of neglected or delinquent children, ages 5-17 in local residential institutions in the school division.
Name of School Division
Division
Code
NEGLECTED Caseload Count for October 2017*
DELINQUENT Caseload Count for October 2017**
TOTAL

31. B. Classification and Breakdown of Institutions
Indicate the institutions in your division from which the count in Section A was derived.
Name and Address of Institution
Governing Document Provided:
Yes or No
Institution Type: Neglected (N) or Delinquent (D)
Total students living in institution

32. C. Data Verification
Provide an explanation for any large increases or decreases in the data from the previous year. Possible reasons for changes in the data may include, but are not limited to:
a new institution opening;
an institution closing;
youth over the age of 17 were counted;
youth not living in the facility were counted; or
the numbers were reported incorrectly because the governing document was not originally available.

33. D. Certification by School Division

34. 2017 Report Form Submission
All school divisions complete the form, even if no students are reported.
Submit the forms electronically by Wednesday, November 15, 2017 to Gloria Torrens-Billings at

35. Contact Information
Tiffany Frierson
Title I Specialist
Office of Program Administration and Accountability
Virginia Department of Education
(804)

36. QUESTIONS

37. Resources Federal Programs, Title I, Part D
Title I, Part D Annual Count
Title I, Part D Nonregulatory Guidance
Title I, Part D Legislation
The National Evaluation and Technical Assistance Center for the Education of Children and Youth Who are Neglected, Delinquent, or At-risk (NDTAC)