Safeguard Training Workshop Zagreb, Croatia May 7, 2009 Ruxandra Floroiu (Environmental Engineer)

 Reference for all aspects of project implementation: who does what, when and how  Usually prepared after project Appraisal, before Effectiveness  Emphasis on decision-making processes; “fiduciary” aspects (procurement, financial management & accounting, environment); monitoring & reporting  Prepared by Client (consultants), approved by Govt. (higher level); Acceptable to WB  Cited in Legal Agreement, legally binding commitments  Need to specify procedure for amending it

 Provides clear, detailed, definitive guidance and procedures for implementing the project – follow the rules & all will be well  Facilitates efficient project monitoring and supervision  Simplifies Legal Agreement (only one reference needed to cover all Client/WB agreements)  Provides continuity in case of staff changes

 Project objectives, description, components  Applicable laws, regulations, rules  Sub-project eligibility criteria (beneficiaries, locations, activities), or “Menu” of eligible projects  Sub-project application, evaluation, selection process  Institutional structures/responsibilities  Disbursement procedures (including for Sub-grants)  Procurement procedures  Financial management & accounting  Monitoring & Reporting (Table of Progress & Impact Indicators)  Annexes:  Work Plan (updated annually)  EMP or Environmental Guidelines  Application & Reporting formats  Terms of Reference (PIU, major consultancies)

1. EMP as a chapter of POM 2. EMP as an annex to POM 3. Elements of EMP inserted throughout OM where relevant Recommended - 1 & 3 or 2 & 3

Provides small grants to individuals or groups for enterprise development (sub-projects) Typically based on applications, sometimes competitive Grants typically finance small works (rehabilitation, small-scale construction), equipment, inputs, TA Usually Category B (i.e., Category A sub-projects specifically excluded) Framework EA/EMP covering the whole project sets out procedures for site-specific EA/EMP for sub-projects

 Program objective: demonstrate linkages between Protected Areas/biodiversity conservation and rural development (economic opportunities from sustainable use; awareness-raising and education)  Grant size: Euro 2,000 – 25,000

sub-project cycle Program Advertisement Workshops for Applicants (Assisted) preparation of applications Submission of proposals Proposals Eligibility Screening Evaluation/selection of proposals Sub-Project approval Agreement on work plan, contract signing First tranche disbursement Progress report, Accounting, verification Second tranche disbursement Final report & accounting

 Workshop Training - advice to prospective applicants on eligible/ineligible activities, potential environmental issues e; potential impacts and mitigation measures for different types of sub-projects  Grant application: identify potential environmental issues and proposed mitigation measures;  Screening of application: review of eligibility of proposal, excluding any with high environmental risk  Grant evaluation & selection: EA screening, evaluation of env. issues and proposed mitigations; indicate whether specific EA/EMP required  Preparation/signing of Grant contract: Environmental mitigation measures included in Sub-project contract; Includes specific environmental provisions for procurement, contracting  Procurement: includes environmental provisions in bidding documents, specifications, contracts  Grant disbursement/Progress reporting: environmental measures maybe triggers for disbursement; PIU verifies environmental measures implemented and are effective  Monitoring & reporting on Grant Implementation: includes EMP compliance, environmental indicators

 Insufficient understanding or appreciation of issues on part of applicants; inadequate up-front education and advice  Insufficient use of environmental consultants for screening, EA, monitoring  Inadequate coverage of environmental responsibilities in beneficiary contracts  Inadequate coordination between environmental and procurement specialists in PIU  Monitoring only process and inputs rather than impacts; vague or unclear indicators and targets