OSP Updates MRAM May 2010 Office of Sponsored Programs May 13, 2010 Presented by: Casi Heintzman, Grant and Contract Administrator Carol Rhodes, Associate Director

Grants.gov Submissions Grants.gov NIH submission process: oProposal routed to OSP for review and submission per GIM 19 policy oProposal must be submitted via Grants.gov by OSP, without errors, by the Sponsor deadline Common error messages received by applicants from Grants.gov: oPI Commons credential invalid or incorrect oPI Biosketch missing personal statement oOrganization name of Key Personnel is missing on Key Personnel page 2

NIH 2-day Correction Window NIH allows a “window” of time to correct errors after the Sponsor deadline. NIH sends error messages to OSP and the PI, based on the addresses in the proposal Effective May 8, 2010, NIH will only allow a 2-day window to correct errors after Sponsor deadline This is down from the 5 days NIH allowed applicants previously, due to grant.gov system issues. 2-day window starts at 5 pm on Sponsor due date, not at time of UW receipt of error notification! 3

Past Experiences with Grants.gov 4 Grants.gov submissions can take time due to servers and the high traffic at peak deadline times such as June 5 th Recent changes to the SF424 requirements mean a higher likelihood of errors System-generated error messages can lag from the time of submission to the time Grants.gov “reads” the error and sends an Some errors are atypical and require calls to the Grants.gov help desk and obtaining a “ticket number”

What does this mean for campus and OSP? GIM 19: “Ready to Submit” proposal “IN OSP” no later than 5 days prior to Sponsor’s deadline Ready to Submit for grants.gov submissions: oAll fields and compliance section of GC-1 complete oSubcontract documents are attached to GC-1 oAll Sponsor required forms are complete, attached and match GC-1 data oGrants.gov packet in final form (science, administrative, business, no placeholders or draft forms) oApplication is prepared per Sponsor requirements

June 5 th dates to remember June 5 th is the deadline for new R01 applications to NIH OSP needs Ready to Submit proposals by May 28 th to review and decrease likelihood of errors upon submission Any proposal due to Sponsor June 5 th, received IN OSP after noon on June 3 rd, will not be submitted without a GIM 19 waiver

Error Correction Process 7 If error message received and UW re-submits prior to Sponsor deadline: oError message received oOSP notifies department oDepartment sends corrected application on GC-1 oOSP re-submits

Error Correction Process If Error Message Received and UW re-submits after Sponsor deadline: oError Message Received oOSP contacts department oDepartment must: oPrepare cover letter outlining changes made to the proposal oInclude the previous grant tracking # reflecting submission prior to deadline oInclude any “ticket” number if OSP contacted the G.g help desk due to an atypical error issue oRe-route changed/corrected application to OSP oOSP re-submits 8 This process must occur within 2 days from Sponsor deadline, despite when Error message received!!!

Resources Contact your: OSP Administrator OSP Grant and Contract Coordinator OSP Front Desk: (206) Online Resources: OSP Website: OSP GIM 19 text: NIH information on 2-day window: