Research Support Services: How we can add value to your research program Laura Beaupre, Director Angela Vuk, Contracts Manager Faculty Information Exchange Series November 14, 2012

RSS: Org Chart Managing Director, ORS Jill Rogers Director, Research Support Services Laura Beaupre Grants Officers Annette Clarke Ornella McCarron Contracts Manager Angela Vuk Contracts Officers Leigh West Linda McCorkindale Contracts Assistant Sonia Volder Grants & Contracts Officer Vacant Manager, Legal Review Randy Ragan Process Clerk Patti Minakis

RSS: Summary of Services Communicate funding opportunities Contribute to the development of more competitive proposals – provide advice up front Review proposals and agreements to ensure alignment with University of Guelph policy, collective agreements, protection of faculty and student rights, mitigate risk Bring your attention to key contractual requirements and help you understand your obligations Host workshops in partnership with key sponsors

Grant vs. Contract vs.? Our office processes a number of agreements including grants, contracts, service agreements, MOU’s, data sharing, etc. Just because its called a grant doesn’t mean it is Call to ask up front and we will direct you to the right person to help We don’t process MTA’s, NDA’s, license agreements (Catalyst Centre) or educational agreements (VPA) Difference between a grant and a contract

Process Flow in our Office RSS process flow chart University Centre, Room 437 RSS Fast Facts: – Since April 2012 our unit has closed over 1,500 files? – Grant applications, award agreements, proposals reviewed, agreements negotiated

RSS Top Ten Tips for Success

#1 – Know the Rules! University policies and procedures Collective agreements Employment agreements College level requirements/processes Budgetary requirements Are you eligible to apply for and hold research funds?

#2 – Find Research Funding Know what resources are available locally Watch for INSIDER Check ORS web site or COS PivotORS web sitePivot Talk to your peers Attend information sessions Consider type of research funding: – Grant – Contract – Service contract Catalyst Centre and industry liaison

#3 – Prepare your Proposal READ the application guidelines and follow them! Ask for clarification up front Match the priorities and requirements of the sponsor or program If contract or service agreement, or major funding proposal (multiple universities, partners) touch base with us up front Consider peer review of 1 st draft and college level supports Check ORS minimum processing times

#4 – Prepare your Budget Review the sponsor or program’s eligible costs! Be realistic and don’t overinflate Consider time commitments Include indirect costsindirect costs Think outside the box (e.g. Project Manager?)

#5 – Engage your CRM & ADR (early) Help with preparing applications (as applicable) When you can’t meet the posted minimum processing timesminimum processing times When you would like to request reduced indirect costs Approval at college level is required first ORS requires supporting documentation from ADRs in these cases!

#6 – Submit to ORS (early) Again, review ORS minimum processing times Complete and submit with an “OR-5 Form”“OR-5 Form” Need an internal budget and workplan as minimum Letters of support – ask early In person University Centre 437 or electronically to

#7 – Track your Funding Send agreements/contracts to ORS We consult with faculty on key terms/considerations Read your award agreement and follow it! Follow your budget – Be aware of any special terms of your funding – My Grants Tracker (Research Financial Services)Research Financial Services Department contacts ADRs

#8 – Research Risks Certifications for animals, humans, biohazards and permits IP and background agreements Publication and confidentiality Indemnity and Insurance Non-Warranty – esp. in service agreements Graduate student considerations Financial risk Consistent with University mission

#9 – Intellectual Property Watch definition Copyright and moral rights Ownership of IP Ownership of data Licensing rights Employment and collective agreements

#10 – Research Data – Why Important Publications Supports ongoing program of research Provides legal protection Graduate student theses Can work with sponsor to provide license rights Archival copies – LibraryLibrary

Contacts for Support Let our front desk support refer you to the expertise you need: Patti Minakis, Process Clerk Phone: Ext: Office of Research contact list

Question & Answer