What do I do with my collection of collection descriptions? Richard Higgins Durham University Library

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Presentation transcript:

What do I do with my collection of collection descriptions? Richard Higgins Durham University Library

8 November Resource discovery is how the rest of the world sees your collections Collection management is for your convenience A simplification......

8 November Introduction Why describe collections ? What use are they to us ? What do others want from them ? What types of collections will I describe ? What do I do with them afterwards ?

8 November External pressure Funding bodies Technical support Like what they know Like quantifiable things Like cheap content Like standards Like uniform structure Like uniform content

8 November The use of the CLD to us Single point to store information –Old staff, new staff, borrowed staff... Focus from which to spread information A retroconversion tool A collection management tool An integration tool

8 November The role of the CLD in retroconversion Provides: A manageable quantity of data A starting point for structure A location for index terms A fixed reference point from which to lead users to new resources as you make them available

8 November Accession Register CLD Appraisal/ De-accessioning Cataloguing Re-assessment The role of the CLD in collection processing

8 November CLD Contents Biography Index terms CATALOGUES Finding aids Editions Surrogates MICROFILMS BOOKS JOURNALS Studies

8 November (Re-)creating the CLD at Durham Archives Follett (early version of website) Archives Hub ( Local website ( OPAC ( Mixed media Genesis (RSLP: Women) Revelation (RSLP: 19th century Church history) Mapping Asia (RSLP: Asia, the Middle East and North Africa)

8 November Mapping Asia Abbas Hilmi IICLDCLD Archives Hub Abbas Hilmi II CLDCLD Local version Abbas Hilmi II CLDCLD Three versions of a CLD

8 November The CLD as an integration tool Multiple repositories Mixed materials Galleries, Libraries, Archives, Museums The Lowest Common Denominator –The collection ? Common structure and indexing –not always possible at a more detailed level

8 November Maintenance Which is the master copy ? What do we keep it in ? Who is the maintaining agency ? Do I track external versions ?

8 November What are the limits of CLDs? What is a collection? Things with a shared provenance ? The thematic collection- a virtual concept Libraries build up their own collections Is subject indexing more useful than CLD for printed books?

8 November Finally... a balance What is useful for you ? What would best provide the answers for your users ?