UKOLN is supported by: Reveal: the national database of accessible formats and collections register Ann Chapman Bibliographic Management A centre of expertise in digital information management

The Problem 230+ holders and producers Users – all ages, UK wide, study & leisure NUCAF developed by RNIB –Good idea but had flaws: –Not publicly available –Incomplete – c.50% of titles missing –Incorrect data – withdrawals often not notified –Producer/holder details sometimes incorrect

The Solution Reveal –Web based databases –Union catalogue –Collections and transcription services register Reveal – phase 2 –Commercial titles in print –Copyright

How it happened NUCAF review, Reveal planned 2000 – Feasibility study 2001 – Bibliographic standard 2001 – Collections register designed 2002 – Contract for catalogue 2003 – NUCAF data migrated 2003 – Collections data entered

Catalogue of Resources Use international standards Modify only when essential MARC21 Bibliographic format MARC21 Holdings format LCSH for both fiction and non-fiction GSAFD for fiction

MARC21 Bibliographic format Use for standard print version from which transcriptions made ISBN, author, title, imprint, series Abstract/summary Audience level (childrens and educational materials) Awards Warnings (in neutral language)

MARC21 Holdings format Transcription producer and date Specific format, number of pieces Narrator details (spoken word formats) Abridgement, part transcriptions, omitted sections (e.g. index) Restrictions on use Restrictions on reproduction

Subject Indexing Fiction Main character(s) – real or imaginary Setting (Spain) and Time (Roman Britain) Topic or theme – Adoption Genre (Science Fiction) Series entries

Getting data into Catalogue NUCAF records migrated into Reveal –UKMARC variant converted to MARC21 –Data enhancement, retrospective cataloguing Block import of records from other holders Holders will be able to add: – A new title or a new transcription for a title

Collections Register Where can I find? –All sources of accessible materials –Resources on specific subjects –Resources in specific formats –Resources for specific user groups –Transcription services –Contact details –User eligibility criteria and any charges

Suppliers Register Web based resource Access to update own entries Based on RSLP Collection Level Schema –Additional fields –Some field label changes Collection record –Sub-collection and Super-collection records –Catalogue available records

Collection data - public Collection title, description, stock levels Language, audience, format Subject focus User eligibility criteria and any charges Contact details Catalogues available

Collection data - admin Reveal contact at holder / producer Reveal Partnership number Whether records are added to Reveal Whether using NIT (Intention to Transcribe) scheme

Getting data into Register July – October 2003 Making contact, entering details 55 organisations on so far –Calibre, NLB, RNIB, TNAUK –Smaller producers and lenders –Schools, colleges and LEA services –Transcription services another 40 said yes, waiting for details

Thank you to Resource British Library Co-operation and Partnership Programme Lloyds TSB Ellerman Trust