1 GLACIER ONLINE TAX SYSTEM INSTRUCTIONS AND DEMO ROLE SECURITY AND TIME AND LABOR RULES September 9, 2008 School of Nursing- Room pm September 10, 2008 School of Nursing- Room noon

2 Agenda Glacier On Line Tax System Instructions Glacier On Line Tax System Demo Role Security Time and Labor Rules

3 Presenters Albert Mueller –Financial Services- Payroll Susan Beckerman- –Financial Systems

4 GLACIER Instructions- UserID and Password Creation foreign national name and address to DL-BF NRA Help An from will be sent to the individual with subject line “Payments from University of Maryland, Baltimore” Individual creates UserID and password according to the instruction

5 GLACIER Instructions- Items needed to create a Glacier Record Immigration Status DS-2019 for J Status I-20 for F Status SSN or ITIN US Entry and Exit dates Academic Institution/Host Sponsor Information

6 GLACIER Instructions- Incomplete Information Maximum taxes withheld until Glacier record is completed UMB cannot refund taxes withheld HR- Service Center cannot process foreign national paperwork without a complete package

7 GLACIER Instructions- Tax Status Determination Glacier will determine tax residency status and tax treaty eligibility once the individual’s record is completed Foreign national employee will print out the Tax Summary Report and other forms from GLACIER

8 GLACIER instructions- Forms Required All signed forms and required documents (see Required Forms and Documents from Payroll website must be submitted to the department within 5 days New Hires and existing employees with status or expiration date changes – 3 sets (1 set of original + 2 sets of copies) to HR-Service Center Existing employees (renewal process) – 3 sets (1 set of original + 2 sets of copies) to FS-Payroll

9 GLACIER Instructions- Questions ed to DL-BF NRA Help

10 GLACIER ONLINE TAX SYSTEM DEMO

Security Roles Two new pages for viewing eUMB HRMS user roles –UMB User Security –UMB Roles/Dept Security UPK Demo and Training Guide

T&L Rules Change has been made to T&L rules used in Time Admin process Rule to match EXEMPT employees reported time with scheduled hours per job data is eliminated

T&L Rules What does this mean to Dept users? –No longer have to check for Exceptions so menu options will be removed ( Manage Exceptions and Manage Group Exceptions ) –Depts have option to enter actual time reported on timesheets for Exempt employees and it will not affect the amount paid or leave accrued