1. You’ve found an On-Campus job!
Now - What’s next?

2. PREVIEW OF STEPS
Receive the “Welcome to UC” from Human Resources
Complete the online forms by clicking the link in the
Log-in to iBearcats and submit a request for Onboarding using the appropriate “Employment Onboarding Request” eform found under F-1 Student Services, J-1 Student Services, or Biographical Information (for non F-1 or J-1 Students) depending on your status
Receive approving your request
Call the office (UC International) and make an appointment
Read your carefully and follow the instructions
Collect the required documents for your appointment:
I-94 Form
I-20 or DS-2019
Passport
Visa
SSN (if you have one)
7. Arrive on time for your appointment

3. You should not begin work yet
1. You Must Wait
Your department needs time to process your hiring..
- Approximately 1-2 Weeks
You should not begin work yet

4. After about 2 weeks of patiently waiting..
You will receive the
“WELCOME TO UC !”

5. Welcome to the University of Cincinnati!
The “Welcome to UC” is as follows:
Dear Joe Bearcat,
Welcome to the University of Cincinnati!
Prior to coming in on your first day, you will need to complete your online New Hire forms. The forms needed for your employment with UC have been packaged electronically in our New Employee Portal. Please click this New Employee link to login to our New Employee Portal in order to complete and sign the forms.
Please write down your user name and password - on your first day of work you will need to have this information and your identification with you to complete your I-9 verification. 
We are required by federal regulations to verify your employment eligibility within three (3) working days of your start date. Please make sure that you bring the identification you selected on the electronic I-9 form on your first day to have it verified by Human Resources.
If you have any questions please contact Human Resources at
We look forward to meeting you in person.   
Human Resources | University of Cincinnati

6. When you receive the email:
- Now the Action Starts!

7. Open the Welcome Email and Fill Online Forms:
You Will Need Information From Your:
I-20
I-94
Passport
First you will input basic Biographical Data:
Name, Address, Phone#
If you do not have an SSN you need to tick
That you will apply for one

8. Filling Your Name Filling Your Address
Fill in your name the same as it is on your passport
(If you have only one name put it in the Surname field
and type n/a in the Given name field)
Filling Your Address
An example of the proper way to write or format a U.S. address is:
Joe Bearcat
1234 Bearcat Way, Apt. 15
Cincinnati, Ohio
Do not write the name of the apartment or dormitory, it is not needed
Note: Comma between street and apartment
Comma between City and State

9. Adding Additional Information to the I-9 Form
Your and Telephone Number are Optional
*You may want to add in case there are important communications pertaining to you
A citizen of the United States (no don’t pick this one)
A noncitizen national of the United States (no)
A lawful permanent resident (no)
An alien allowed to work until: (the program end date on your I-20 or DS-2019)
You will need to input your Passport # OR Your I-94 (Admission #) End Date will be D/S
You can access the I-94 at
Visa Type: Example F-1 Student
Choose: List A - Foreign passport with a Form I-94 and I-20/I-766
Did you need a “Preparer or Translator” = NO

10. TAXES Are your married or single?
Number of Allowances: Suggestion is “1”
Additional amount, if any, you want withheld from each paycheck: “0”
Are you Exempt from Taxes? No you are not exempt: NO

11. Next, you will review the following policies and regulations:
Form SSA-1945 –
The Ohio Ethics Law and Related Statutes Acknowledgment
Acknowledgement of Receipt of Auditor of State Fraud Reporting System Information
You will click on a link and they will pop up.

12. After you finish the online forms -
Here’s a summary of what will happen next !
You will:
Log-on to iBearcats Global (
Fill out the appropriate onboarding employment eform
Receive Approval of the Request
Call the Office to Schedule an Appointment ( )
Onboard for your new position.

13. You will be completing one of the following eforms in ibearcatsglobal:
“Employment Onboarding Request: Receiving a UC Paycheck”
“Employment Onboarding Request: Non-UC Employee”
(this is the form used for a job in the food court or bookstore, etc.)
“Employment Eligibility Verification/Social Security Number Request for
Non F-1 or J-1 Students
Note: F-1 Students will look for the eforms under the F-1 Student Services menu;
J-1 Students will look under the J-1 Student Services menu;
All other status holders will look under the Biographical Information menu

14. Use the Employment Onboarding Request: Receiving a UC Paycheck
When Your Job is with a UC Department
Your title will be either “Student Worker” or “Graduate Assistant”
This may be either on Main Campus (west) or the Medical Campus (east)
or at any of the Branch Campus’
Examples:
Student Affairs
The Residence Halls
The Learning Assistance Center
Public Safety – Night Ride
Environmental Health
Pathology
The Libraries
UC Information Technology

15. Use the “Onboarding Employment Request: Non-UC Employee” eform when:
The on-campus job is not paid by UC
Non-UC Employee jobs are available at the following locations:
Main Campus
Any of the restaurants on Main Campus
Also
Medical Campus
Caminetto Euro-American Bistro  Mark Pi’s
Bearcat Lounge (Kingsgate Hotel)  Subway
The Market Place Café  Starbuck’s
Au Bon Pain

16. Use the “Employment Eligibility Verification/Social Security Number Request
For Non F-1 or J-1 Student When:
You hold an immigration status other then F-1 or J-1
You have a valid employment Authorization Document (EAD)
issued by USCIS.

17. Before your appointment:
Gather all your documents
Remember your Success Factors password
Print and complete forms
Social Security Application
OPERS Retirement Exemption Form
Arrive at your appointment on time with all your materials

18. When you finish your eform in ibearcatsglobal, you will initially receive a confirmation from us. We will review your request with 5 business days. Once approved, you will receive an approval from us. Once the approval is received, call the office to schedule an appointment for Onboarding
It is important that you call for an appointment right away, do not delay.
Note: Your onboarding request will be denied if you submit the eform request prior to your receiving the “Welcome to UC” and completing all the steps in Success Factors highlighted in this presentation.

19. What will happen at your appointment?
You will meet with the HR Coordinator
Your documents will be copied and reviewed
We will review and complete Success Factors

20. What will happen at your appointment cont.
Review your Social Security Card Application and OPERs Form
Receive an authorization letter to present to the Social Security Office
Receive directions to the Social Security Office
Receive instructions on how to activate Direct Deposit
Receive information on how to submit the Tax Analysis eform

24. FAQ’s and Other Information
After Onboarding at UC International, you may start work when your start date arrives even if you haven’t received your SSN yet.
Normally, the SSN takes about 10 days to two weeks to arrive at your home after applying.
After you receive your SSN you must make a copy and drop it at the front desk at UC International in Edwards Center, Room 7148.

25. HAVE FUN AT YOUR NEW JOB!