Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Department of Defense GSA Expo 2010 DoD Temporary Duty Travel Training Ms. Tamara Peyton GSA Expo May 2010

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Department of Defense DoD Temporary Duty Travel Training Mr. Bill Tirrell, Regulations Branch Chief GSA Expo June 2010

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Caveats Material included in this brief is current BUT is subject to change Do NOT use this brief as the basis of any decision; consult the appropriate reference in the Joint Travel Regulations (JTR) or Joint Federal Travel Regulations (JTFR) for the most current information “If you can’t stand the answer, don’t ask the question.” ~ Ed Brennan, State Department PDTATAC website can be found at: 3

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Overview JFTR, Volume 1 - not applicable to DoD civilian employees DoD civilian employees follow the regulations of authority whose appropriations pay for the travel (except for ‘Fly America’) Service regulations supplement the JTR, but cannot authorize expenditures that are not allowed in JTR JTR available at: /perdiem/trvlregs.html /perdiem/trvlregs.html 4 Applicable Regulations for DoD Civilian Employees Titles 5 of the US Code (statute law) Case law from Government Accountability Office (GAO), General Services Administration Civilian Board of Contract Appeals (CBCA – formally GSBCA) State’s Standardized Regulations (DSSR) DoD policies in Joint Travel Regulations, Volume 2 (JTR)

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Overview (continued) DSSR, FTR, and JTR, Volume 2 - not applicable to uniformed personnel for travel and transportation allowances Service regulations supplement the JFTR, but cannot authorize expenditures that are not allowed in JFTR JTR available at: /perdiem/trvlregs.html /perdiem/trvlregs.html 5 Applicable Regulations for Uniformed Personnel Titles 10 and 37 of the US Code (statute law) Government Accountability Office (GAO) case law DoD Office of Hearings and Appeals (DOHA) opinions Services’ policies in Joint Federal Travel Regulations, Volume 1

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) JTR and JTFR Basics JTR/FTR and JFTR are NOT guidance; have the force and effect of law –No JTR or JFTR waivers Just because JTR (or JFTR) does not specifically state that you cannot do something, does NOT mean that you can (JTR, par. C1050-A and JFTR, par. U1000) –Said differently: The regulations tell users what they can do; find where the regulations say you can do something –If you, as an AO, want to ‘OK’ a reimbursable expense, make sure it’s on the list! JTR & JFTR Appendix A –A must-read if dealing with DoD civilian travelers (and Uniformed Personnel), travel and transportation allowances 6

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Temporary Duty Travel Authorizations/Orders (continued) DoD civilian employee TDY order (actual DD Form 1610) is to be prepared IAW JTR, APP I Uniformed personnel – Each Service has its own regulations for preparing travel authorizations/orders –Some guidance in JFTR (that should be referenced from Service regulations) Invitational Travel Authorization (ITA) –Used for non-GOV’T personnel who ‘participate’ in DoD activities –NOT used for contractors in execution of contracts –JTR/JFTR, Appendix E 7

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Temporary Duty Travel Authorizations/Orders Write simply so ALL users can understand what’s intended –REMEMBER – If the orders conflicts with the regulations, the regulations are correct, NOT THE ORDER ‘Variation Authorized’ is a VERY powerful authority –NOT used in place of good planning –Example? 8

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Transportation Arrangements MANDATORY to make all transportation arrangements for official travel through an available CTO/TMC –What is the DoD ‘standard’ for air transportation? –Is it EVER acceptable for travelers to make their own transportation arrangements for official travel? –Can ‘restricted’ airfares be used? –Where are the rules for ‘city-pair’ airfares? There are strict rules for CTO/TMC, city-pair airfare, and ‘Fly America’ airlines use –There are exceptions, but they need to be carefully reviewed – e.g., a city-pair ‘exception’ doesn’t allow for ‘foreign flag’ use 9

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Fly America Only the following government agencies have SPECIFIC LEGISLATIVE AUTHORITY (49 USC §40118(d)) to use foreign flag airlines between foreign countries even if a U.S.- certificated air carrier is available: Covers employees of these agencies, their dependents, and baggage This does NOT apply (EVER) to DoD civilian travelers or Uniformed Personnel –See JFTR, par. U3125-C; JTR, par. C2204-C ‘Open Skies’ agreements do NOT apply to DoD 10  State Department  US Information Agency  US International Cooperation Agency  USAID  Arms Control & Disarmament Agency

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Summary A traveler’s greatest need is CORRECT AND TIMELY INFORMATION! Travelers should be informed by knowledgeable personnel using JFTR, or JTR/FTR/DSSR, and Service implementing regulations – JFTR - statutory regulation for uniformed services – JTR - implements FTR (& DSSR, in part) for DOD civilian travelers 11

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Summary Read APPENDIX A in JFTR and JTR Refer contractor questions to CORs and Federal Acquisition Regulation (FAR) Use Service Military Advisory Panel (MAP) and Civilian Advisory Panel (CAP) members as resources via your chains of command – Phone numbers on the website 12

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Additional Information Website: –Get notification of significant changes –Links to other sites –FAQs on ‘business travel’/TDY and ‘relocation’/PCS subjects –CURRENT world-wide per diem rates (including for U.S. installations) Service points of contact (uniformed & DOD civilian): In DESPERATION ONLY: 13

Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and Readiness) Subscriber s Subscriber, The following information was published for 01 January 2010: –OCONUS/Foreign Per Diem Rates updated –Travel Regulations JFTR & JTR updated for January 2010 –Basic Allowance for Housing (BAH) updated for CY 2010 –Dislocation Allowance (DLA) updated for CY 2010 –CONUS Cost-Of-Living Allowances updated for CY 2010 –Overseas Cost-Of-Living & Housing Allowances updated for 01 January 2010 To access the updated information, go to