define the project identify potential funding sources gather information write and package the proposal submit the proposal to a funder Piece of cake? 1

Pre-planning 1. Define the project: Identify the broad project goals: what will be the main outcomes? Break them into specific objectives: what will you do to reach the goals? Describe a work plan for each objective. Draft a timeline. 2

3. Identify Potential Funders government agencies - subscribe: grants.gov, NSF Update Daily Digest Bulletin, NASA Educa. Express) - check grants.gov search engine (by agency, category) foundations - G oogle “foundation grants education” the Foundation Center (clearing house) 3

4. Acquire the program guidelines Become familiar with: program goals eligibility requirements award levels submission deadlines: letter of intent? pre-proposal? full proposal 4

proposal format: fonts, margins, page limits budget requirements - matching funds? - Indirect cost restrictions? evaluation process, criteria, timetable who to contact for information review process - panel review only? (NSF) - in-house final decision? (DOE/FIPSE) 5

5. Gather Information Document the problem/issue. Document work already undertaken. Identify relevant research. Develop a list of references. 6

Write the proposal Standard proposal components: Abstract : one page summary Narrative: often 30 pages double-spaced Budget; budget explanation Appendix of support material, if allowed Certifications (often electronic) 7

Narrative: Follow the program guidelines. Address each heading -- in order! Typical headings: 1. Introduction (overview) 2. Statement of goals, need for the project. Give a compelling, logical reason why the proposal should be supported 8

3. Methods/Approach Explain the procedures you will follow to accomplish your objectives and reach your goals. Describe the scope of work and expected outcomes. Outline the planned activities. Describe the management plan and personnel functions. Provide names of key staff, consultants. 4. Evaluation enlist an external evaluator early on have him/her write the evaluation piece ensure that it follow the funders guidelines 9

5. Timeline Show all important dates: activities, events, deliverables. 6. Dissemination of results Explain how you will get information about your project and its outcomes to those who need to know about it. 7. Sustainability How will you ensure that your accomplishments are sustained beyond the life of the project? 8. Credentials Explain why you and your team are qualified to lead the project. Explain why your institution is qualified to house the project. 10

Budget: Are costs reasonable? Be prepared to negotiate! Is the budget consistent with the activities? Is the budget explanation detailed enough? Are in-kind/matching contributions adequate, if required? Do not list the value of in-kind contributions in the budget unless required. Some funders (NSF) need documentation of such expenditures. 11

References: Show that you have done: prior research on this specific issue, directly related research, other relevant research 12

Supporting materials: Policies about supporting materials differ widely. Check the program guidelines! If allowed, use appendices for materials that: endorse the project and the applicant add information about project personnel 13

Submitting the Proposal: Beware of last minute glitches! Acquire authorized signatures in advance; proposals may be rejected without them. Submit early – anything can happen on your due date. No extensions are available for: computer problems, personal crises, Web site malfunctions, power failures, etc. 14