2010 – 2011 Student Senate BSC/SDF Budget Change Proposal Town Hall Meeting Senator Tyler Boggess Student Body Treasurer Kyle Lewandowski Student Body Auditor Cory Vancura

Agenda Overview of Student Activity Fees & Current Distribution Overview of Proposed Change to BSC/SDF The Numbers Involved Conclusions Discussion and Questions

The Student Activity Fee Annual SAF: $132 $12/student to the Campus Readership Program Remaining $120/student divided between: – Budget: $279,536 – BSC: $121,500 – SDF: $47,452.50

The Baseline Estimate Definition: The gross dollar amount that Senate is responsible for allocating during the following fiscal/academic year Provided to Senate in March from Vice President of Finance Vicky Payseur Sum of the Student Activity Fees each student will pay, based on the estimated total fall enrollment ’09-’10 Baseline Estimate: $450,000 ’10-’11 Baseline Estimate: $465,000

Activity Fee, SDF, and BSC Student Development Fund (10%): discretionary account for Student Fees and Allocation Committee to distribute one-time funding to any student and/or student organization for academic year. Board of Student Communications (27%): governing body of all student media, including Times Delphic, Drake Mag, Drake Broadcasting, etc. Student Senate does NOT have oversight of the allocation or spending of the BSC. The only control of BSC budget is the % of the Baseline it receives.

The Proposed BSC / SDF Change Proposal: reduce the percentage of Student Activity Fees the BSC receives from 27% to 25%. Increase the percentage of SAF the SDF receives from 10% to 12% BSC Budget (25%) = $116, SDF Budget (12%) = $55,800 Primary Reason: BSC has consistently had a budget surplus, while the SDF has consistently had a shortage of funds.

The Impact of the Proposal BSC Budget $121, $116, YOY Decrease$5, YOY Decrease-4.32% SDF Budget $48, $55, YOY Increase$6, YOY Increase13.96%

BSC Budget Summary BudgetedSpentAvailable DBS Expenses$22,978$25,472.16($2,494.16) Income$0($905.00)$ TOTAL$22,978$24,567.16($1,589.16) Drake Magazine Expenses$21,457$21,606.14($149.14) Income$0($1,641.80)$1, TOTAL$21,457$19,964.34$1, Periphery Expenses$9,785$9,542.66$ Income$0$0.00 TOTAL$9,785$9,542.66$ Times-Delphic Expenses$65,270$62,514.54$2, Income$0($36,050.36)$36, TOTAL$65,270$26,464.18$38, DUIN Expenses$6,910$6,447.00$ Income$0($150.00)$ TOTAL$6,910$6,297.00$ BSC General Expenses$0$906.07($906.07) General Revenue($15,000)($1,018.00)($13,982.00) GRAND TOTAL $111,400$86,723.41$24, BSC Budget Summary BudgetedSpentAvailable DBS Expenses$25,405$22,207.16$3, Income$0($555.00)$ TOTAL$25,405$21,652.16$3, Drake Magazine Expenses$23,063$20,796.30$2, Income$0$0.00 TOTAL$23,063$20,796.30$2, Periphery Expenses$10,760$9,967.48$ Income$0($72.00)$72.00 TOTAL$10,760$9,895.48$ Times-Delphic Expenses$57,234$58,638.44($1,404.44) Income$0($38,140.94)$38, TOTAL$57,234$20,497.50$36, DUIN Expenses$7,385$6,745.00$ Income$0($150.00)$ TOTAL$7,385$6,595.00$ BSC General Expenses$0$303.05($303.05) General Revenue($30,000)$0.00($30,000.00) GRAND TOTAL $93,847$79,739.49$14,107.51

BSC Budget Summary BudgetedSpentAvailable DBS Expenses$28,295$19,923.58$8, Income$0($950.00)$ TOTAL$28,295$18,973.58$9, Drake Magazine Expenses$24,000$21,111.48$2, Income$0($1,278.00)$1, TOTAL$24,000$19,833.48$4, Periphery Expenses$10,215$8,759.67$1, Income$0$0.00 TOTAL$10,215$8,759.67$1, Times-Delphic Expenses$68,705$81,247.51($12,542.51) Income$0($67,770.42)$67, TOTAL$68,705$13,477.09$55, DUIN Expenses$7,680$3,339.85$4, Income$0($175.00)$ TOTAL$7,680$3,164.85$4, BSC General Expenses$2,690$3,666.02($976.02) General Revenue($30,000)($3,066.33)($26,933.67) GRAND TOTAL $111,585$64,808.36$46, BSC Budget Summary BudgetedSpentAvailable DBS Expenses$29,626$17,461$12, Income($4,250)($525)($3,725.00) TOTAL$25,376$16,936.28$8, Drake Magazine Expenses$27,065$24,067$2, Income($1,200)($600)($600.00) TOTAL$25,865$23,467.07$2, Periphery Expenses$11,215$11,006$ Income$0($5)$5.00 TOTAL$11,215$11,001.32$ Times-Delphic Expenses$75,059$75,673($613.88) Income($35,000)($34,602)($398.32) TOTAL$40,059$41,071.20($1,012.20) DUIN Expenses$10,086$9,116$ Income($800)($190)($610.00) TOTAL$9,286$8,926.28$ BSC General Expenses$2,949$0$2, General Revenue$0$0.00 GRAND TOTAL$114,750$101,402.15$13,347.85

The BSC Reserve Account Set up to absorb the annual unspent funds from the BSC. Fund is designed to provide a buffer against any emergency expenses that may come up throughout the academic year. Capped at $30,000. Has met or exceeded the $30,000 cap for past three academic years.

BSC Annual Surplus BudgetedSpentAvailableAvailable - Cut '05-'06$111,400$86,723$24,677$19,427 '06-'07$93,847$79,739$14,108$8,858 '07-'08$111,585$64,808$46,777$41,527 '08-'09$114,750$101,402$13,348$8,098

SDF Annual Shortage BudgetedSpentAvailableAvailable + Increase '05-'06$36,000$39,879.82($3,879.82)$2, '06-'07$35,575$62,269.19($26,694.19)($19,858.19) '07-'08$44,710$49,439.98($4,729.98)$2, '08-'09$42,500$64,434.18($21,934.18)($15,098.18) '09-'10 (YTD)$48,964$66,930.40($17,966.40)($11,130.40)

Conclusions The BSC has consistently had a large amount of unspent funds at the end of the academic year. The SDF has continually had to find other sources of funds to continue funding student organizations. The benefit to the SDF will be greater than the hindrance to the BSC. BOTTOM LINE: proposal is designed to correct an imbalance in the budget of Student Activity Fees and ensure that SAF is spent in the current academic year as much as possible.

Questions Comments Discussion