Session Schedule Welcome (5 mins) Presentation (20 mins) Presentation Q & A (5 mins) Interactive Session (8 mins) Report Back from the Discussions (12 mins)

How a Managing Editor Can Improve Your Life Kristen Overstreet*, William O’Connor, Linda Pickett*, Dawn Nahlen*

Objectives At the conclusion of this session, participants will be able to: Understand how managing editors improve the peer review process. Understand how managing editors improve the quality of a journal. Understand how managing editors work with editors/editors-in-chief.

Linda Pickett Managing editor (Part-time) Full-time job is assistant to SVP and CNO for large faith-based healthcare system. Assists editor-in-chief; works with guest editors Assists with: ◦ Provides tech support for both authors and guest editors ◦ Liaises between publisher’s tech support and guest editors ◦ Manages timelines for each issue ◦ Manages inquiries from potential authors ◦ Manages queries from guest editors and authors

Linda Pickett Journal Website ◦ Updates website areas maintained by Editor Editor Support ◦ Journal contracts with Guest Editors ◦ Maintains annual calendar for issues ◦ Sends final manuscripts to production ◦ Works closely with production to keep process on track

Dawn Nahlen Managing editor for Elsevier for 10 years ◦ Began as copy editor, now associate publisher ◦ Journals for critical care transport professionals, nurse practitioners, nurse leaders/administrators, pediatric nurses ◦ Proprietary and society-owned journals Editor support ◦ Schedules ◦ Copyediting ◦ Editorial board management ◦ Reports ◦ Article and photo solicitation as needed

Dawn Nahlen Editorial office (author support) ◦ Article technical screening ◦ Submission system troubleshooting ◦ General correspondence Publisher support ◦ Reports ◦ General information Society liaison ◦ Journal department and occasional manuscripts ◦ Conference abstracts

BILL O’CONNOR Director of Publications: American Association of Colleges of Nursing (AACN) Managing Editor: Journal of Professional Nursing (JPN, the official journal of AACN) ◦ Assist the JPN editor with...

BILL O’CONNOR  Maintaining and monitoring electronic submission system used to track all manuscripts  Maintaining database of all reviewers  Sending appropriate correspondence to authors and reviewers  Preparing (light edit) accepted manuscripts for publication  Proofreading first- and second-page proofs  Handling all phone and mail inquiries regarding journal  Handling all routine correspondence with authors, reviewers, editorial board, and publisher

Kristen Overstreet Editorial Assistant to Managing Editor to Senior Partner Nursing, Medical, and Physics journals Managing Editor ◦ Check-in new and revised manuscripts, ensure they meet journal requirements, submit manuscripts to iThenticate ◦ Ensure review and issue deadlines are met, nag late authors and reviewers ◦ Provide system help ◦ Communicate with all stakeholders; answer queries, proactively communicate ◦ Release accepted manuscripts to production ◦ Report on performance ◦ Identify where efficiencies need to be made

Kristen Overstreet Copyedit all papers that will be accepted Review all typeset proofs Market the journal ◦ Record podcasts with authors ◦ Post on Facebook and Twitter Make suggestions for updating the journal website Help editor keep the Author Guidelines up to date Present Writers’ Workshops at Society conferences Provide industry best practice information to editor (e.g., ethics, policy development, reporting guidelines) ◦ Attend publishing industry meetings, keep current on the literature (newsletters, blogs, social media)

How Do We Improve Peer Review? Author Submits Manuscript to Journal Managing Editor Reviews submission for style & formatting, forms, ethics Editor-in-Chief Reviews the manuscript for scope and quality Editor-in-Chief Assigns an Associate Editor / Reviewers Managing Editor Assist with Referee Invites Sends reminders Reviewer Submits review comments Editor-in-Chief Makes the decision on the manuscript Authorr Author Revises and resubmits Editor-in-Chief Accepts the manuscript for publication Managing Editor Performs final formatting and style check Passes the manuscript to production

How Do We Improve Peer Review? ◦ Ethics  Plagiarism, salami slicing, duplicate publication  Simultaneous submission  SDN List ◦ Policy development and enforcement  Conflict of interest  Plagiarism / self-plagiarism  Reporting Guidelines  Authorship  ORCiD

How Do We Improve Peer Review? Reporting ◦ Benchmarking ◦ Proactive management Published Articles ◦ Better images ◦ Edited for clarity, logic, style ◦ Ethical and copyright compliance

How Do We Improve Peer Review? Ethics Open Access Predatory Publishers Policy Time to Publication Open Peer Review Impact Factor Research Integrity

How Does a Managing Editor Improve the Quality of a Journal? Coordinating the Collaborative Effort by acting as a liaison among:  Editor  Journal Manager (at Publisher)  Publisher  Authors  Peer Reviewers  Society/Association The Managing Editor is the point person among all these. The Managing Editor has time to research/explore and resolve situations/issues for which the Editor may not have time. By fulfilling this role, the Managing Editor allows the Editor to spend more time working on the substance of the journal (e.g., editing, reviewer selection, special issue considerations, etc.).

How Does a Managing Editor Improve the Quality of a Journal? Ensure that the Journal’s Goals and Mission are Being Met  Understand core readership and help editor weed out manuscripts that do not offer anything new for that readership.  If this is a society journal, understand the political implications of potential “hot button” submissions.  Help maintain balance between journal growth and focus on mission. (We want to increase readership and improve the Impact Factor, but at what cost?)

How Does a Managing Editor Improve the Quality of a Journal? Keeping Up With Latest Trends  Finding learning opportunities-- webinars, programs, seminars, industry publications- -and sharing results with the editor.  INANE – the most important learning opportunity for managing editors of nursing journals.

The Gatekeeper Managing editors are gatekeepers who connect the editorial and production sides of publication. We can serve as liaisons for the following points of contact: Editorial support ◦ Editors ◦ Authors ◦ Reviewers ◦ Societies Production support ◦ Journal manager ◦ Publisher ◦ Ad sales and typesetters, as needed ◦ Copy editor

The Gatekeeper Editorial support ◦ Editors:  Adhere to deadlines  Track content  Monitor page budgets  Oversee editorial boards (onboarding, correspondence, planning and conducting meetings)  Assist guest editors as needed  Field general correspondence from authors and others  Troubleshoot systems  Generate reports and track metrics  Notify authors of decisions  Review proofs  Maintain front matter/mastheads  Investigate ethics problems  Manage special issues / calls for papers  Monitor the competition

The Gatekeeper Editorial support continued ◦ Authors:  Advise on submission process and guidelines (style matters, formatting, permission questions)  Track papers  Answer postproduction questions ◦ Reviewers: troubleshoot system, answer queries ◦ Societies: field questions, serve as a resource

The Gatekeeper Production support ◦ Journal manager: provide files, answer queries, liaise with editors ◦ Publisher: generate reports, keep apprised of successes and potential problems ◦ Ad sales: advise on content, answer questions ◦ Typesetters: review proofs, provide missing files, create design requests for special papers or new departments ◦ Copy editor

Suggested Questions for Interactive Session What is the most time consuming part of your job? – Table 1 Do you see an area where an ME could help alleviate the overload you may have as an editor? – Table 1 What is the part of your job you like the least? – Table 2 What peer review pain points could an ME help alleviate? – Table 2 What would you most like assistance with involving authors? What about production? – Table 3 How could an ME improve your life? - Table 3 How could a managing editor improve the quality of your journal? – Table 4 How much autonomy should be given a managing editor by an editor (e.g., Choose reviewers? Make decisions on papers?)? – Table 4