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Agenda Philosophy Terms and Vocabulary Setting the Project Up

VOCABULARY

WHAT IS A PROJECT? (official definition)

Project (defined): A temporary activity designed to produce a unique product, service, or result.

TEMPORARY

UNIQUE

PROJECT CONSTRAINTS ScopeQuality CostTime Resources

Yeah.. I’m going to need that project sooner than we thought.” “

Resources / Cost Quality / Scope Time TRIANGLE PROJECT MANAGEMENT TRIANGLE

PROJECT STAKEHOLDERS

STAKEHOLDER: DEFINITION A person who is actively involved in the project, or whose interests may be affected by execution or completion of the project. A stakeholder may also exert influence over the project and its deliverables.

STAKEHOLDER GROUPS

SPONSOR Provides resources and authority

PROJECT TEAM Performs activities to produce the project deliverable.

FUNCTIONAL MANAGERS Provide human resources

EXTERNAL PARTNERS Customers Vendors End users Community / Society

Stakeholder Management Plan Step 1: Identify Stakeholders Step 2: Anticipate Influence Step 3: Prioritize Impact Step 4: Develop Strategy

Identify Stakeholders Who are the key people who care about the project (and can affect it)? What do they know about the project already? Who knows about the project and can help me understand the situation? Who doesn’t know about the project, but should? Who might oppose the project?

Identify Potential Stakeholder Problems Who might oppose the project? What might they dislike about the project? Might any stakeholders have hidden or additional agendas? Should I consider any bias factors with the stakeholders?

Interest Level Power Level Prioritization of Impact

StakeholderRelationship to the ProjectPrioritization of Impact Potential Strategies for Obtaining Support or Minimizing Opposition Develop a Strategy!

GOALS AND DELIVERABLES

Goals Must be Measurable.

Deliverables The output of a project that enables the goal to be reached.

Now, think of a deliverable that will help you reach that goal. Describe a goal you currently have (can be professional or personal)

PHILOSOPHY

Can it be a successful project?

Can It Be a Successful Project? Does it have a clearly defined and measureable goal?

Can It Be a Successful Project? Does it have a clearly defined deliverable?

Can It Be a Successful Project? Is it clear who the requestor and sponsor is?

Can It Be a Successful Project? Is it clear who the Project Manager is?

You have been tasked by the CEO to create an application that will allow your customers to log into a web site and transfer money from their bank accounts to their investment accounts. This needs to be complete by December 15 th so there will be time for customers to move funds for the current tax year. Scenario #1

Your team needs to: Encourage employees to take more pride in working conditions. Ensure employees are safe. Motivate employees to keep the work space clean. Scenario #2

Think of a new initiative you or your team is considering. Does it have a clearly defined goal?YN Does it have a clearly defined deliverable?YN Is it clear who the requestor and sponsor is?YN Is it clear who the Project Manager is?YN

Project Management Process Groups Initiation Planning Execution Monitoring and Controlling Closing

Project Management Lifecycle

Initiating Process Group Defines the project Gets formal authorization to begin

Initiating Deliverables: Stakeholder Management Plan Project Charter

Project Charter Titles the Project Identifies Requirements, Constraints and Risks Gives Project Manager Authority

PROJECT CHARTER COMPONENTS

 Project Name  Sponsor  Gives power to PM  Project Goal  Scope Statement  Deliverables  Non-Deliverables / Boundaries  Project Priorities (Schedule, Budget, Quality)  Schedule Estimates  Budget Estimates  Initial Project Risks  List of Stakeholders

important points! Project Management Vocabulary Project Management Philosophy Stakeholder Management Setting Projects Up for Success Project Charters

ACTION PLAN TOOLS & TAKEAWAYS

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