DGSOM Budget Meeting Nima Golzy Budget Committee Chair August 18, 2015

MSC Budget Committee MS1 MSC MS2 MSC MS3 MSC MS4 MSC { The MSC Budget Committee Medical Education Committee Well-Being Committee Professionalism Council Etc… + Vice-President (each class) + Treasurer (each class) + President (MS4 class)

What Do We Do? We review funding proposals submitted by YOU then vote on how to allocate $25,000 towards these proposals The MSC bases funding approval on the over-arching principles of direct Medical Student benefits and limitations of a finite budget The MSC operates within a finite budget; funding of all applications may not be possible. Our goals are to create a fair and objective system for the distribution of funding for student activities.

The Money $25,000 $1000 $250 $20,000

Funding Eligibility Student Interest Groups Individual/Group of students + faculty advisor(s) Food – lunch talks, mixers, social events Conference – student interest groups Non-food, non-conference – else

Deadlines ALWAYS 11:59 pm of the last Tuesday of a month. If event takes place on or after 2 nd Tuesday of a month, then app is due one month back. If event takes before 2 nd Tuesday of a month, then app is due two months back. Submitting 6 weeks before an event will always meeting the deadline.

Before submitting proposals: For SIGs: use your SAO funding first Seek funding from other appropriate sources Post event to Medical Student Calendar with “MSC Funding Pending” in the title Start collecting RSVPs Reserve the appropriate space Notify your faculty member of this event

After the event takes place: Submit Follow Up Form Submit Program Evaluation form Submit Reimbursement Form (if applicable) – Submit original itemized receipts – Include list of attendees – Sales tax and reasonable tip may be included These 3 forms are included in each proposal.

Special considerations Food – You may purchase food yourself and seek reimbursement or SAO will order and pay for the food – BC funds up to $6.50 per attendee, up to 50 people – Must submit typed, alphabetized RSVP list after event

Special considerations Conference – Must seek funding from organizer of conference – Submit screenshots of lodging, airfare, and registration costs – Max budget for in-state travel: $700/student – Max budget for out-of-state travel: $900/student – Max budget: $2500/SIG – Deductibles: $50 in-state, $100 out-of-state – UP TO 2 head coordinators listed with SAO, national officers, and voting delegates

Special considerations Reimbursements must be submitted within 21 days of the event Outstanding event – SIGs can apply for funding for an extra event; must be unique Weeklong collaborative events – ≥2 SIGs planning ≥3 events may apply for one extra lunch talk If your proposal is denied and you would like to appeal the decision, please the Budget Committee Chair for an appeal form

Funding Proposal Forms Google “MSC Budget Committee” First search result will have forms for download

Any questions?

Contact Us Chidozie and/or Adam Nima Mary Ann Rafael