Timely, Complete, & Accurate Submission of EAS IV Data System Access Source Data EAS IV Input EAS IV Repository /MEWACS 1

DMHRSi  Review Manpower data  Monitor timecard completion and submission  Create EAS and SMART monthly output files STARS/FL  Review and research Job Order Numbers and associated MEPRS codes periodically and annually. SMART  Review Military Labor Expenses CHCS  Review and manage CHCS MEPRS Site Definable Table periodically and annually  Review Clinic establishment  Review CHCS Provider file CHCS WAM  Process & import the workload file DMLSS  Review and print square footage information periodically and annually EASi  Import and enter data  Make corrections and adjustments  Process and transmit data  Review, print, and save various reports EAS Repository  Research and analyze EASi transmitted data  Conduct Data Quality reviews  Answer questions on various data outliers MEWACS  Perform monthly review on data outliers 2

Systems & TablesInput Provided STARS/FL - SMARTSMART obtains a data pull from STARS. MEPRS/EASi monthly Financial File and Financial Bypass file is created, which contains all non-labor financial data. SMART file for Financial Reconciliation is created, which contains all financial data, including labor. These are interface files. DMHRSiProvides military and civilian labor to EASi. Provides military labor to SMART, to be included in the SMART file for Financial Reconciliation. This is an interface file. CHCS - WAMCHCS WAM workload file to EASi. This is an interface file. DMLSSModule that contains Square Footage. Is the source of Square Footage for the EASi Square Footage data set and may be the source of Square Footage Cleaned data set. Report must be printed and data manually entered to EASi data set. DENCASProvides Dental and Dental Lab Weighted Procedures. Data must be pulled from the system and is manually entered. Manual DataExamples are laundry pounds, biomedical and central sterile hours or service, etc. Financial Bypass file data must also be manually entered. 3

Inputs: STARS/FL accounting data: BSL, PE, SAG, FCC, SUEE, current year plus 4 prior years of expense and current year obligations, excluding military labor expense and civilian labor expense and obligations. Outputs: Monthly MEPRS/EAS Financial File (includes contractor expenses) and reports including bypass file. Available for download from the BFGD Download section, for import to MEPRS/EAS. Monthly SMART file for Financial Reconciliation, loaded to the financial reconciliation website. SMART Financial Data EAS Server STARS/FLFASTDATA MEPRS/EAS Monthly Financial File and Reports Monthly SMART File for Financial Reconciliation Financial Reconciliation Website 4

DMHRSi Personnel OPINS NES DCPDS DMDC RHS Readiness DEERS EMPARTS Education & Training NTMPS Manpower TFMMS (via AMPPS) Financial Output SMART File EAS File Financial Output SMART File EAS File Financial DCPS (Civilian Salary Information – actual pay) Composite Pay Table (All military personnel) Contractor: $0 reported in DMHRSi. Expenses included on the financial file import process Inputs: Monthly personnel and labor data including work hours and salary expense (via timecard submissions in the Labor Cost Assignment (LCA) module Outputs: EAS IV export file includes personnel data such as occupation code, skill type and suffix, work hours, and salary expense Note: EAS IV does not allow personnel adjustments. All corrective actions must be taken in the source system, DMHRSi 5

Patient encounter data via CHCS and AHLTA CHCS Monthly WAM workload File CHCS Server EAS Server Inputs: Workload data (admissions, dispositions, occupied bed days, outpatient visits) and applicable manual data entry Outputs: WAM workload file Authorized Adjustments & Manual Entry 6

EAS Server EAS IV Central Repository Inputs: EAS IV allocated data Outputs: Canned and ad hoc reporting capability in the EAS IV repository. Canned reporting capability in MEWACS. Reports MEWACS 7

Allocation Transmission to EAS IV Central Repository System Import Process & Validation Authorized Adjustments & Manual Entry DMHRSi (Personnel) STARS/FL (Financial) CHCS WAM (Workload) MEWACS 8

SystemInput Provided BUMED Financial Guidance Directory (BFGD)  Policy guidance, tables, & schedules  BAD JONS download site  Monthly financial files & reports required for EAS IV processing  Military labor file transmissions matrix Financial Reconciliation Website  Access to financial reconciliation data for monthly reporting DMIS ID Resource Page  DMIS ID Table information MEPRS Websitehttp://  Access to MEPRS Manual (DoD )  Access to Learning Resources (QUEST & 5M2U)  Access to MEPRS Newsletter & MEPRS Minute  Access to MEWACS Online 9