1. MEPRS MANUAL (6010.13M) UPDATE
2005 MEPRS Conference September 1, 2005
Speaker: Cynthia Barrett

2. Purpose of MEPRS Manual
Reissued under DoD Directive “Health Services Operations and Readiness”
Used to update procedures for the uniform reporting of expense and manpower data for fixed Military Medical and Dental Treatment Facilities

3. Objectives To explain the 6010.13 manual update process
To provide a status update of revisions for the M
Discuss the timeline for updating manual
Coordinate feedback from the MMIG/Service MEPRS Program Managers, Functional/Clinical Consultants/End-Users at the MTF
Discuss our next steps

4. MEPRS Manual Update Process
Interactive Website Access
TMA/Tri-Service Meetings
End-User Input/Feedback
Review and Revision Process
Formal SF 106 Review Process with Military Departments

5. Manual Review and Revision
REVISE
REVIEW
MEETING
APPROVAL
DOCUMENT
TMA/Tri-Service review of Chapters 1, 2, 3, 4, 5 and Appendix
Service MEPRS Program Managers have provided comments to TMA for revisions and updates.
TMA have scheduled working meetings with Service MEPRS Program Managers
TMA/Tri-Service discussions on proposed changes are reviewed for approval.
TMA will document
changes and input for incorporation into the revised manual prior to coordination.

6. Manual Update Timeline
TMA monitors the interactive website on a weekly basis for any Service updates or revisions
The manual “must do” changes will be formalized for TMA coordination by End of CY05
Other manual enhancements will be worked on beginning CY06

7. Manual Update Website
Interactive Tool is used to facilitate Tri-Service collaboration and discussions
Provided Service POCs with User IDs and Passwords for user-friendly access to update website with new or revised information
TMA will review, compile and update the Master file with any revisions and changes

8. TMA/Tri-Service Meetings
Meetings were facilitated and scheduled to solicit/discuss updates to the M
Service specific guidance are reviewed and discussed during the meetings
A map/gap analysis was conducted of issues to reach standardization and Tri-Service consensus

9. Status Update (Chapter 1)
Overview and Concept (C1.2.)- Historical Overview/Conceptual Information were separated into two sections
Formatting and grammatical errors to the manual were discussed for possible structure revisions and changes
Scope of MEPRS (FOREWORD section) was discussed by TMA/Service POCs
Discussed Manpower and Personnel processes as the bases for the Uniform Chart of Accounts (UCA)

10. Status Update- (Chapter 2)
Chapter 2 (Functional Cost Codes) beginning with DAA (Pharmacy) ancillaries are currently being reviewed by TMA/Service MEPRS SMEs and Service Consultants for discussions and revisions
EAS IV Repository data over starting from fiscal year 2002, 2003 and 2004 will be reviewed by FTEs, expenses, workload, and allocation

11. Status Update- (Chapter 3)
(C Reports) section was updated
(C DoD Monthly Financial File) was updated
Depreciation (Threshold amount/Time Span/Business Rules/Centralized funding and capital) is currently being reviewed
Consistency of terminology throughout the manual has been updated

12. Status Update- (Chapter 4/5)
Chapter 4 (Reporting Requirements)- all reporting requirements and titles of reports were updated
Chapter 5 (MEPRS Issue Process)- was updated with a revised SCR and Issue Change Request section (complete rewrite)

13. Other Service Suggested Changes
Include Service specific financial, workload, and personnel reconciliation procedures
Add Standard Data Set business rules to Appendix
Consolidate Service guidelines for Appendix 7 (AP7.)- Guidelines for Available and Non-Available Time
Include Ambulatory Procedure Visits (APVs) section
Reorganization of Chapters within the manual
Use of hyperlinks to the EAS IV User Guide

14. Your Feedback Is Important Suggestions from the Field
Clarify Business Rules for Codes FALA (Continuing Health Education) and GBAA
(Readiness Training)
Rules Regarding TDY- (i.e. What MEPRS code should a person use when the TDY isn’t job related or medically related?)
MEPRS code FCGA (Support to Non-MEPRS Reporting Activities)  
Capturing Procedures in the B* and D* Work centers
Verbiage changes to:
C  -3rd level FCC should be EDE
C  - 3rd level FCC should be EDF   
Square Footage and DMLSS

15. Next Steps…How can you assist?
Provide any updates to your Service MEPRS Program Managers for discussion with TMA
Update your concerns on the MEPRS.Info Human System Interface (HSI)