Genesee County Road Commission Fred Peivandi, P.E. County Highway Engineer MTPA July 15, 2011 TIP Project Administration

Procedures - Projects submitted to MPO for funding Eligible Fed-Aid road projects are prioritized based on:Eligible Fed-Aid road projects are prioritized based on: PASER, ADT, date last improved, lane width. GCRC selects number of projects and submit them to MPO for consideration. GCRC selects number of projects and submit them to MPO for consideration. - Project is identified in the TIP MPO, through similar process and budget constraints develops the TIP MPO, through similar process and budget constraints develops the TIP - Project placed in the budget Once project is funded, it’s placed in the GCRC budget for the designated year. Followed by job authorization number to keep track of finances and progress.Once project is funded, it’s placed in the GCRC budget for the designated year. Followed by job authorization number to keep track of finances and progress.

Preliminary (Design) Engineering (PE) - Design Engineering Either done in house or contracted to a local engineering firm. Either done in house or contracted to a local engineering firm. Preparation of plans & specifications begins. Preparation of plans & specifications begins. - Challenges faced during PE Design issues. Design issues. Acquisition of ROW or grading permits. Acquisition of ROW or grading permits. Environmental issues such as flood plain, wet land, drainage, as well as required permits from proper agencies. Environmental issues such as flood plain, wet land, drainage, as well as required permits from proper agencies. Utilities conflict resolution. Utilities conflict resolution. - 80% plan completion Programming Application and plans & specification are sent to MDOT local agency engineer. Programming Application and plans & specification are sent to MDOT local agency engineer.

Preliminary (Design) Engineering (PE) (Continued) - GI scheduled A Grade Inspection (GI) meeting is scheduled by MDOT engineer. A Grade Inspection (GI) meeting is scheduled by MDOT engineer. All interested and involved parties are invited to attend. All interested and involved parties are invited to attend. Design, programming for obligation, utility conflicts & resolutions, and other local issues are discussed. Design, programming for obligation, utility conflicts & resolutions, and other local issues are discussed. - Construction plans completed and submitted for obligation All comments and concerns are incorporated with the plans & specifications and submitted to MDOT engineer for approval & obligation. All comments and concerns are incorporated with the plans & specifications and submitted to MDOT engineer for approval & obligation.

Next Level MDOT/GCRC contract executed - MDOT/GCRC contract executed Local agency contract through it’s normal process is approved by county road commissioners and sent back to MDOT for execution. Local agency contract through it’s normal process is approved by county road commissioners and sent back to MDOT for execution. Project advertised and let by MDOT - Project advertised and let by MDOT - Pre-construction meeting - Project awarded by MDOT

Construction Engineering (CE) - Provide full time inspection CE assigns a full time inspector to the project. CE assigns a full time inspector to the project. An outside testing firm is also assigned to the project to perform material testing. An outside testing firm is also assigned to the project to perform material testing. - Generate bi-weekly pay estimates It is important for the inspector on the job to accurately record contractor’s pay activities and report to CE in a timely matter. It is important for the inspector on the job to accurately record contractor’s pay activities and report to CE in a timely matter. Contractor’s payments are made by MDOT. Contractor’s payments are made by MDOT. - Other duties Field conflict resolution, Change Orders, Contract Modifications, and Testing Orders.Field conflict resolution, Change Orders, Contract Modifications, and Testing Orders. - Construction completion - Project acceptance - MDOT audit - Final payment to contractor

Project Close Out - Final billings 3rd party billing is submitted for reimbursement if applicable. 3rd party billing is submitted for reimbursement if applicable. Final request for FA (CE, Testing) reimbursement is submitted to MDOT for payment. Final request for FA (CE, Testing) reimbursement is submitted to MDOT for payment. - Final invoices Design and testing consultant firm invoices are paid. Design and testing consultant firm invoices are paid. Final MDOT invoice for the local participation is paid. Final MDOT invoice for the local participation is paid. - Close out report filed (GCRC)

TIP Project Administration Summary - PE - Obligation - Contract - Award - Construction - Project Accounting - Project Close Out Report

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