Roundtable Discussion on National e-Population Register System Tirana, Albania 8 October 2002 E-Government for Development Programme

Tirana POPULATION INFORMATION SYSTEMS The Current Situation and Future Trends with specific reference to the case of Finland Olli Nieminen Development Manager / Information Technology Population Register Centre, Finland

POPULATION REGISTER CENTRE  development of the population information system  nationwide information service  register of voters in elections  certification authority of citizens’ electronic identity in the public sector  training and guidance of local authorities  public sector directory service (JULHA)  register of guardianship affairs (HOLLE)

THE POPULATION INFORMATION SYSTEM Contains information on  citizens and aliens  buildings, building projects and residences  real estate units and business premises and their occupants.

Citizens moves Building Inspection Authorities information on buildings and flats Population Information System Population Register Centre Register Offices INFORMATION SOURCES OF THE POPULATION INFORMATION SYSTEM Directorate of Immigration citizenship County Covernments changes in names Parishes marriages, namegiving, religious ceremonies Hospitals Health Centres births, deaths Courts of Law divorces, custody and paternity cases, adoptions Real-Estate Authorities real-estate information

DATA UNITS OF THE POPULATION INFORMATION SYSTEM AND THEIR CONNECTIONS owns located in lives in Occupant Building Project Real Estate Building Premises Residence Person operates in

THE POPULATION INFORMATION SYSTEM CONTAINS INFORMATION ON Persons (7 million)  name and former names  personal identity number  municipality of birth  residence (municipality of residence, address and move)  citizenship  native language  occupation or profession  spouse, children, parents  date of death Persons

THE POPULATION INFORMATION SYSTEM CONTAINS INFORMATION ON Residences (2 million)  identification (street address and flat no.)  type of occupancy  floor area  number of rooms and type of kitchen  equipment  purpose of use Residences

THE POPULATION INFORMATION SYSTEM CONTAINS INFORMATION ON Buildings (2,4 million)  location (address, coordinates)  building code owner  year of construction  purpose of use  surface and floor areas  equipment  heating system  connections to various network  building permits granted Buildings

THE POPULATION INFORMATION SYSTEM CONTAINS INFORMATION ON Real-Estate units (2,2 million)  real-estate code  owner´s name and address  information on acquisition and title Real-Estate

USERS - service to all society  The Social Insurance Institution  Statistics Finland  Municipalities  Vehicle Administration Centre  The Central Pension Security Instit  National Land Survey of Finland  National Board of Taxation  Research Institution  Judicial Administration  Police Administration  General Headquarters  Direct marketing companies  Banks and Insurance companies  Business enterprises

DATA SERVICE 1/2 ON-LINE SERVICE  direct-access inquiries  application to application inquiries DATA MAINTENANCE OF CUSTOMER REGISTERS  basic data service  changes in the data  one-time-only updating of  customer registers  continuous updating of customer registers ONE-TIME-ONLY INFORMATION SERVICE  samplings and random samplings  weeding of overlapping information  analyses

DATA SERVICE 2/2 TELEPHONE DATA SERVICE  address information telephone  population information telephone  certificate orders by telephone DOCUMENT SERVICES  statistics  extracts and certificates OTHER SERVICES –consulting –training CERTIFICATE AUTHORITHY FIN ish E lectronic ID entification electronic identification card organisation card secure

THE ORGANIZATION OF POPULATION REGISTRATION IN FINLAND The Ministry of the Interior Population Register Centre Register Offices (37+1) County Governments

TOTAL REVENUES AND EXPENSES OF THE POPULATION REGISTER CENTRE 2001 REVENUES from service to public authorities 4,3 from commercial service 4,1 Total(million €) 8,4 EXPENSES Independent exp. of activities of subject to charge 4,7 Exp. Incurred by use, maintance and development 6,4 Other operation expenses 2,3 Total ( million €) 13,2 STATE BUDGET ALLOCATION (million €) 4,8 The revenues were ,6 % of the total expenses

DELIVERY OF INFORMATION BY USER-GROUP 2001 Total delivery of information was 200 million of data units.

DATACONTENT - the quality Examples PERSON DATA (high quality) person number 100,0 % native language 99,9 % place of residence 98,6 % BUILDING & DWELLING DATA (useable and useful data) year of construction 95 % type of occupancy(dwelling) 93 % REAL ESTATE DATA(useable and useful data) owner´s name and address 80 % (totally correct)

HISTORY  1969 – 1979  building the register   improving the quality   dataservice  2000  making information society possible

THE FUTURE TRENDS  Better Quality  In Information Contents  In Services  In Customer Co-operation  Quality Certificate

THE FUTURE TRENDS  Cost Efficiency  Estimation of the Data Contents  Effective Processes

THE FUTURE TRENDS  Expanding New Services  In Multi-Channel Format  Internet  mobile phone  Digital-TV  Real Time  Customer Tailored  With Renewed Information Contents

THE FUTURE TRENDS  Protection of the Individuals Registered Attention to the Sensitive Data  Religion  Transsexuals  Adoption etc.

THE FUTURE TRENDS Better Data Security on Individuals Prohibiting Information Services Advanced Control Procedures Transparency