SCHOOL OF MEDICINE GENERAL FACULTY MEETING Wednesday, March 14, 2012

AGENDA Faculty Assembly Annual ReportDr. Bagby Vote on Faculty Assembly Bylaw ChangesDr. Bagby Faculty AwardsDrs. Cormier & Bagby Status of Genetics SearchDr. Backes Faculty Mentoring CommitteesDr. Backes Academic Advancement WorkshopsDr. Letourneau Clinical On-Boarding Work GroupDr. Letourneau Professionalism & Other Curricular InitiativesDrs. English and DiCarlo New ACGME Accreditation SystemDr. Hilton Budget OverviewDr. Nelson New UMC UpdateDr. Nelson LSU Healthcare Network DevelopmentsDr. Nelson

FACULTY ASSEMBLY ANNUAL REPORT Greg Bagby, PhD Faculty Assembly President

Faculty Assembly Annual Report to the Faculty Actions and recommendations – Initiative to develop a medical education programs in Lafayette and Baton Rouge, LA Delegates identified several concerns about these programs one of which was the impact on the budget for the SOM-New Orleans and the ability to develop programs of quality with the proposed timetable. Programs on hold because of state budget cuts especially as it affected campuses in Baton Rouge and Lafayette

Actions and recommendations (continued) – Tenure clock extension proposal by the Faculty Senate of the HSC in Shreveport The Assembly voted narrowly (10 for and 7 against) to support the Shreveport proposal to extend the tenure clock by two years. The Assembly voted unanimously to express the opinion that tenure is a complex issue and that all issues regarding tenure should be evaluated with the goal of balancing the needs of the faculty with the missions of the School. Two recommendations were forwarded to the Faculty Senate along with our list of pros and cons – Department Head and Center Director evaluations by faculty Faculty Assembly Annual Report to the Faculty

Actions and recommendations (continued) – Professionalism mentorship program – Lecture capture/recording for review by students – Bylaw changes – Faculty Awards

VOTE ON FACULTY ASSEMBLY BYLAW CHANGES Greg Bagby, PhD Faculty Assembly President

Article IV. Election of the Delegates of the Assembly Section 13. Basic Sciences candidates not being elected shall be placed on a Basic Science Alternate Delegate list in order of the number of votes received. In a like manner, Clinical Faculty candidates not being elected shall be placed on one of three Clinical Alternate Delegate list (New Orleans, Baton Rouge or Lafayette). These lists will be maintained by the Executive Board and will be used to replace delegates as needed until the next Delegate election. Should a Delegate be unable to complete their 3 year term the next candidate on the appropriate list shall be asked to complete that Delegate’s term of office. Ties shall be decided by lot.

Article IV. Election of the Delegates of the Assembly Section 4. A delegate may designate a proxy from the faculty to include Delegates for a specific meeting and the proxy will have voting privileges. The delegate must submit the name of the proxy to the Secretary-Treasurer prior to the scheduled meeting time. A faculty member to include Delegates may only serve as proxy for a single Delegate.

Article XII. Voting Procedures Section 1. Voting shall be by show of hands or without objection at all in-person meetings. A roll call vote is required when requested by any Delegate. A secret ballot requires a majority vote of the Assembly. If the Executive Board of the Assembly unanimously identifies that an issue requires immediate action, a proposal may be introduced at an Assembly meeting, and drafted, discussed, and voted upon electronically between Assembly meetings. At least five business days must be allowed for voting following circulation of such a proposal, and passage requires a vote in favor by a majority of all Delegates. In addition, any Delegate may defer a vote on the proposal until the next Assembly meeting.

FACULTY AWARDS Greg Bagby, PhD Faculty Assembly President Stephania Cormier, PhD Faculty Assembly Secretary/Treasurer

Outstanding Service to the Institution The Faculty of the School of Medicine Louisiana State University Health Sciences Center Recognizes and Sincerely Thanks Carol Mason, MD, FCCP Award for Outstanding Service to the Institution 2011 For major, enduring contributions to the development and Advancement of the Mission of the School of Medicine

Outstanding Service to the Community The Faculty of the School of Medicine Louisiana State University Health Sciences Center Recognizes and Sincerely Thanks Stephanie Taylor, MD Award for Outstanding Service to the Community 2011 For selfless acts That benefit the School of Medicine and those Served by the School of Medicine

Outstanding Mentor The Faculty of the School of Medicine Louisiana State University Health Sciences Center Recognizes and Sincerely Thanks Eric Lazartigues, PhD Award for Outstanding Mentor 2011 For helping build a supportive academic environment, providing a vital resource for student and faculty growth and success, and enhancing excellence in the School of Medicine

Outstanding Accomplishments by a Young Faculty Member The Faculty of the School of Medicine Louisiana State University Health Sciences Center Recognizes and Sincerely Thanks Udai Pandey, PhD Award for Outstanding Accomplishments by a Young Faculty Member 2011 For outstanding accomplishments within the First Three Years of Appointment

STATUS OF GENETICS SEARCH FACULTY MENTORING COMMITTEES Wayne Backes, PhD Associate Dean, Research Chair of the Search Committee

ACADEMIC ADVANCEMENT DEADLINES Janis Letourneau, MD Associate Dean Faculty and Institutional Affairs

Important Dates Advancement workshops completed ~July 5, 2012 – Clinical Sciences Ad Hoc Committee – Ann Tilton, MD – Chair/Anna Pou, MD – Vice Chair August 24, 2012 (4:30 pm) – Packets due Dean’s Office

CLINICAL SCIENCE FACULTY ON BOARDING WORK GROUP Janis Letourneau, MD Associate Dean Faculty and Institutional Affairs

Progress Report Input from faculty orientation and department heads Simplify and expedite on boarding process Improve communication between different “entities” Enhance “delegated” authority when possible Specific changes underway – “u” drive information sharing – Consolidated checklist of documents needed – Parallel routing of materials to LSUHN (not sequential) – Improved use of automated tools and data bases

PROFESSIONALISM AND OTHER CURRICULAR INITIATIVES Robin English, MD Director, Clinical Sciences Curriculum Richard DiCarlo, MD Assistant Dean, Undergraduate Medical Education

NEW ACGME ACCREDITATION GROUP Charles Hilton, MD Associate Dean for Academic Affairs

Three Parts Program accreditation – July 2013 – Site visits q 10 years - targeted more often – self study – Annual reporting requirements – 36 “dimensions” Milestones Institutional accreditation – July 2013 – Site visit q 6 years – self study CLER visits – July 2012 – Q months – short notice

Program Reporting Requirements – Semi-annual? dimensions (Nasca NEJM) – Program changes – structure & resources – Attrition rate – PD, Chair, residents, DIO, CEO – Scholarly activity – publish, present, grants, ed boards – Board pass rate – Clinical experiences – Faculty surveys – Jan 2013 – Semi-annual surveys – 7 domains – duty hours, supervision, patient saftey, teamwork, resources, – Milestones – – CLER visit results

CLER visits Clinical Learning Environment Review How institution assures and monitors: – Involvement of EACH resident in patient safety and quality improvement in ALL sites – safe and effective transitions of care (hand offs) – Level and resident specific supervision / faculty notification – Level and resident specific progressive responsibility – Alertness management / fatigue mitigation education and monitoring

Break Down Into Components Much of this driven by the new Common Program Requirements (CPRs) – sent out to all programs – Policies and Procedures to operationalize CPRs with CPIs Programs implement program specific version Includes on line module – professionalism, supervision, graded responsibility, duty hours, transitions and fatigue – Modification Ann Review and Internal Reviews – EQuIP program for residents Include faculty development piece – Much more to come

BUDGET OVERVIEW UNIVERSITY MEDICAL CENTER UPDATE LSU HEALTHCARE NETWORK UPDATE Steve Nelson, MD Dean