Print, Archive and Baan reports made easy and automatic B2 Standard 6.2

Allows you to archive, print or send Baan Reports by to anyone at anytime, including nightly jobs - in PDF, RTF, CSV, XML, BPF, TXT, HTML or in the body. B2 Standard - General B2 Standard can be used to distribute important heavy duty reports at night. Several people will get a copy by (in the format they prefer), it will also be printed on few printers and saved on disk in few locations. It can also be used directly or indirectly using scripts for general ing of reports, printing documents such as invoices or checks and simply to save a soft copy of a certain report in PDF format.

Sending Modes B2 Standard works in three modes: Manual Mode Automatic Mode From a Program Script

Addresses, File Types and other options B2 Device Manual Mode:

Automatic Mode Defines the recipients of each report and sends a message. Every time this report is run to the B2 device, it is sent to the address defined by the broker.

This is very useful for nightly jobs run in batch! Automatic Mode: If a report is defined in the B2 broker session, the B2 device will pick the broker definitions to automatically , print or archive the output coming out of Baan.

B2 From a Program Script The following is a sample script for calling device “STD6” from a program script. function main() { long reportnr1 spool.fileout = "Auto “ |* Parameters for the device spool.report = "rtcmcs “ |*The name of the report spool.device = "STD61 “ | *The name of the device spool.open( "", spool.device, 0) | *Activate report reportnr1 = brp.open(spool.report, spool.device, 0) |*Query to select records for the report if reportnr1>0 then select * from tcmcs045 where tcmcs045._compnr = 550 selectdo brp.ready(reportnr1) endselect brp.close(reportnr1) endif spool.close() }

Methods of sending – Body Report sent as the body of the

File Types – RTF RTF files can be opened in Ms-Word for additional editing. With B2 , you can automatically add a header and footer (per company)

B2 allows you to send Baan reports in BPF format, ready to be printed by BWPrint. The advantage of this option is that reports can be printed in a remote location in the same format as produced by Baan, and cannot be viewed unless somebody has a BW Client installed. File Types – BWPrint

PDF Secured Files became the Ad-Hoc standard for sending files to business documents by . You can produce Invoices or checks in any paper size, with a pre-defined header and footer. You can also add a signature to the PDF document. File Types – PDF

B2 can turn Baan reports to a CSV files to be viewed by Ms- Excel. Report titles are automatically removed by B2 using NAZDAQ’s B2Win report converter. File Types – CSV

XML (Extensible Markup Language) is a method for putting structured data into a text file that follows standard guidelines and can be read by a variety of applications. File Types – XML

Baan reports are ed as body of or as attachments. The message is automatically signed by the user’s data. Receiving an using B2 Standard The standard subject is the report’s name The attached report can be zipped Message body and subject can be customized per report.

 Define a different paper type for every document produced (A4, Letter, A5, Check Size).  System keeps log of every sent, file printed or archived.  Possibility to send an to a group of recipients Additional Features

Define Groups You can send your report to a pre-defined group

 Works for Bann IVb, IVc, 5b, 5c and LN  Unix, NT or AS400  Can use sendmail, SMTP, Outlook or Lotus APIs Technical Requirements

Baan Mail-Merge Allows you to fully automate the process of delivering business documents to suppliers and customers. It allows you to /Fax/Archive or Print Baan Documents without any human intervention – having the recipient and fax automatically picked by the system B2 Family of Products B2 Standard Allows you to send Baan Reports by to anyone at anytime, including nightly jobs B2 Plus An interface allows you to zoom to your customer, supplier employee or general address book to pick address or Fax number. It allows you to send s in different file formats

FeatureB2 – Standard Version B2 – Plus Version Baan Mail-Merge File formats for reports ed out of BaanAll PDF,TXT Can run in job modeYes Make Hard Copies of output on a network drive or the Baan serverYes Customized mail-bodyYes Header and FooterYes SignatureYes Print-screens from Baan SessionsYes Integrate with Baan Hot LinkYes Fax out of BaanYes Includes an interactive InterfaceYes Use Supplier, Customer, Employee and general Address booksYes Manually add attachments to the report sent out of BaanYes Reports are configured within the software for automatic handlingYes Cut a long output run into multiple documents that are automatically faxed, ed, printed and archived Yes s and Fax numbers are automatically picked by the systemYes Automatic attachments based on pre-defined logicYes Background imageYes Which B2 ?

To get a free demo version contact us at: For info: Nazdaq - Nazareth Data Quest Ltd. Tel : Fax :