A brief description of the functionality of the system of automation of the deployment UCS: Shelter

Integrated automation system of hotels, boarding houses, sanatoria UCS: Shelter - own development company UCS, which are automated processes, such as contract work, booking (individual and group), settlements, evictions, work with accounts of guests, work with travel agencies, etc. All products of our company are closely linked, that is, data transfer is done automatically. Thus, finding the hotel system automation hotels UCS: Shelter, in restaurants and bars the hotel system R- Keeper, in accounting, and (or) in a warehouse storing system Storehouse you will implement a comprehensive automation of the hotel.

We can define 3 major tasks, which allows to solve the system: Automation of Operations (all the routine processes: booking, settlement, calculation of the guests); Integration with external systems (PBX, electronic key, etc..). Develop a multi-activity reports of the company. You, as manager, shall at any time to obtain complete and accurate info about what is happening at your company.. Shelter system meets the following requirements: The system - multicurrency. You can keep the tariffs in the domestic or other currencies. It is an opportunity to passport and visa registration of guests. Printing of certificates of registration. Calculations in the system Shelter implemented in any form - cash, credit cards, and bank transfers. Creates reports and documents the degree of difficulty (the account of guests, confirm, guest cards, etc.) Shelter System consists of a set of modules and the kernel, which provides integration and the distinction between the rights of users. This allows you to create a working space and determine the access rights of certain categories of employees to info.

Contract work and management of tariffs Here the formation of tariffs (basic, group and corporate), this rate is determined by the weekend, rates depending on the season or public events; It identifies a discount brokerage, packages of services for each organization; A full statistics on the organizations and agencies (the number of visits, nights, payment), You can see how much money you bring each company

Reservations Reservations (individual, group, corporate) of room type or assigned a specific room. As part of a group booking are allowed different dates of arrival / departure, the different categories of rooms; Formation of the complex package of services; Function is used in calculating non-cash reserve must be created for the guest, but it is known that the organization will pay. = All charges will be transferred to the company folio. Billing in advance; Print letters of confirmation of booking; Subject to the advance.

Reception The procedure for the settlement (on the reservation and without reservation), the displacement and eviction of the guest, ongoing work with the client; Night Audit performs automatic calculation. Also realized manual charging. In Shelter developed automatic tariffication early arrival and late departure (including hourly); This function does not exist in a system of automation of hotels (including the Western and Russian analogs). Processing of information about not arrived guests (noshow) Archiving of guests and accounts; All folio, all accounts are stored.

Reports It generates and integrates info on all the previous modules. You, as supervisor have access to any record. In addition, the records will help in the various services of your hotel: For ports, food service, maid service will be important info about: - loading rooms, number of guests, traveling visitors; - permanent guest; - events plan for the group or VIP-arrival. Accounting, Financial Services, who will be reporting to you will receive reports about: - Balance of private and corporate clients; List of transactions for any period; Treatment of the exposed accounts; Actual and future income Through sales and marketing, you'll receive: - information on loading and sales; - Statistics on individuals, groups and organizations (the number of visits, nights, the volume of services and payments); - Analysis of the market segment of visitors, purpose of arrival, country of residence; - The forecast load and income

Shelter integration System UCS: Shelter easily integrated with external systems. restaurant system, and if you have R-Keeper, you can close the restaurant at the expense of the guest room. management and access control (electronic locks); This allows: - improve the convenience and security of guests; - determine the presence of a guest at the hotel; Use a card-key as internal pay-card. Electronic locks - a combination of microcomputers and high-mechanical lock in one case. Typically, these locks have built a clock, so they can distinguish between levels of access depending on the date and time. Locks are self-contained power from the standard battery. Independent memory lock retains information about all attempts to access (registration to 1000 the latest events in the lock). Audible indication of operation (open / closed, programming, monitoring battery power, etc.) facilitates the operation of locks. telephone systems (tariffication of telephone calls); Allows rate calls and transfer the cost to the guest folio.

Scheme of integration SHELTER StoreHouse Light Control PBX Systems Lock Systems Internet Reservation R-Keeper All products of our company are closely linked And also we have interfaces with PBX systems and Lock Systems and can support reservation through internet

Additional modules Event manager module Planning activities within the group and VIP-guests arrival; Resource management hotel. Apart from rooms have meeteng rooms, banquet halls, saunas, entertainment centers. Their services can be booked accordingly; reporting of ongoing activities for a variety of hotel services. Remote Sales Office. The module is designed for booking rooms over the Internet. Used to automate a remote sales office (if there is a representation in another city). Either the module is used in hotel chains, where more than 1 point of booking. Minibar. The module can be used if the hotel has a mini-bars in guest rooms. The module controls the movement of products in the mini-bar, automatically transfers the cost of food and beverages in the guest folio and automatically debited them from warehouse. All this is done by staff with the help of of mobile terminals “PocketPC”.