Richard Jones, Systems Developer, Edinburgh University Library DSpace Ingest Workflows Workshop 13 th – 15 th October 2004 OR How it gets from Out There to In Here DSpace Ingest Workflow

Richard Jones, Systems Developer, Edinburgh University Library DSpace Ingest Workflows Workshop 13 th – 15 th October 2004 What were talking about What is DSpace? Submitting Items Post-Submission Workflow Case Study: Theses Submission to the Edinburgh Research Archive Future Development

Richard Jones, Systems Developer, Edinburgh University Library DSpace Ingest Workflows Workshop 13 th – 15 th October 2004 Who Pays for DSpace? Initialised under HP-MIT Alliance Open-Source, Community Developed Code Committers and Contributors from around the globe:

Richard Jones, Systems Developer, Edinburgh University Library DSpace Ingest Workflows Workshop 13 th – 15 th October 2004 (Nearly) 101 Things to do with DSpace Capture, Store, Index, Preserve, Redistribute Metadata/Files Institutional web interface: Search/Browse OAI-PMH (Open Archives Initiative – Protocol for Metadata Harvesting)

Richard Jones, Systems Developer, Edinburgh University Library DSpace Ingest Workflows Workshop 13 th – 15 th October 2004 Archiving Research Choose target collection Select submission options

Richard Jones, Systems Developer, Edinburgh University Library DSpace Ingest Workflows Workshop 13 th – 15 th October 2004 Archiving Research Fill in descriptive metadata Add keywords, abstract + other info

Richard Jones, Systems Developer, Edinburgh University Library DSpace Ingest Workflows Workshop 13 th – 15 th October 2004 Archiving Research Attach files to the submission Verify Submission Agree to the Licensing

Richard Jones, Systems Developer, Edinburgh University Library DSpace Ingest Workflows Workshop 13 th – 15 th October 2004 Aside: Optional Creative Commons Licence The current version of DSpace supports the optional attachment of a Creative Commons licence to the item using an embedded CC licence selector.

Richard Jones, Systems Developer, Edinburgh University Library DSpace Ingest Workflows Workshop 13 th – 15 th October 2004 Post- Submission Workflow

Richard Jones, Systems Developer, Edinburgh University Library DSpace Ingest Workflows Workshop 13 th – 15 th October 2004 Using MyDSpace for Task Management Items in the post-submission workflow are available in each workflow stage groups MyDSpace page for ease of management

Richard Jones, Systems Developer, Edinburgh University Library DSpace Ingest Workflows Workshop 13 th – 15 th October 2004 Performing Assigned Tasks On accepting a task from the task pool, a number of options become available

Richard Jones, Systems Developer, Edinburgh University Library DSpace Ingest Workflows Workshop 13 th – 15 th October 2004 And then what happens?

Richard Jones, Systems Developer, Edinburgh University Library DSpace Ingest Workflows Workshop 13 th – 15 th October 2004 Case Study The E dinburgh R esearch A rchive (ERA) T heses A live P lugin for I nstitutional R epositories Theses and Dissertations ingest workflow: from the final version to the access copy.

Richard Jones, Systems Developer, Edinburgh University Library DSpace Ingest Workflows Workshop 13 th – 15 th October 2004 Case Study: Metadata Capture Submit a Thesis or Dissertation Main Metadata Page Abstract & Keywords

Richard Jones, Systems Developer, Edinburgh University Library DSpace Ingest Workflows Workshop 13 th – 15 th October 2004 Case Study: Multi-Part Licensing

Richard Jones, Systems Developer, Edinburgh University Library DSpace Ingest Workflows Workshop 13 th – 15 th October 2004 Case Study: Post-Submission Workflow Final Thesis Print Copy Workflow 2: - Cataloguing - Metadata Validation Workflow 3: -ERA Administrators -Restrictions -Copyright Workflow 1: - Print copy/copies - Check payment ERA MARC21 Record OAI-PMHWeb

Richard Jones, Systems Developer, Edinburgh University Library DSpace Ingest Workflows Workshop 13 th – 15 th October 2004 What about the Future? HP Labs: Extending the DSpace information model for preservation digital preservation tools and strategies MIT: DSpace Submission Form Customisation + much much more… The general objective is to produce a more advanced modular architecture for DSpace 2.x which will allow modules, including submission and workflow modules to be easily pluggable.

Richard Jones, Systems Developer, Edinburgh University Library DSpace Ingest Workflows Workshop 13 th – 15 th October 2004 DSpace Submission Form Customisation Support the customisation of metadata submission forms on a per collection basis by means of an XML configuration file maps collection id to unique names of form-definitions define the fields for the default form set the default dropdown lists, and any custom dropdown lists (e.g. languages; types of items submitted; etc.)

Richard Jones, Systems Developer, Edinburgh University Library DSpace Ingest Workflows Workshop 13 th – 15 th October 2004 Archival Information Packages (AIPs) Provide packages for digital preservation that encapsulate all the files of an item along with its metadata RDBM File System AIPs

Richard Jones, Systems Developer, Edinburgh University Library DSpace Ingest Workflows Workshop 13 th – 15 th October 2004 Some References DSpace Home Page: DSpace on SourceForge: sourceforge.net/projects/dspace The DSpace Wiki wiki.dspace.org The Edinburgh Research Archive Theses Alive! project home page:

Richard Jones, Systems Developer, Edinburgh University Library DSpace Ingest Workflows Workshop 13 th – 15 th October 2004 Thanks for Listening Richard Jones DSpace This presentation: This work is licensed under the Creative Commons Attribution- NonCommercial-ShareAlike License.