MeGIF Overview Joint initiative between Microsoft and the Victorian State Government Primary purpose of MeGIF is to: –Stimulate productivity & efficiency using Microsoft technologies; –Support best practices in deployment & operational activities; –Stimulate growth within local Microsoft solution provider community; and –Stimulate improved inter-relationships and collaborations between agencies.

EPM Presentation – 31 March 2005 Paul Galea Program Director, CTO

Agenda Why is EPM beneficial to OCIO and CTO? Current systems used by CTO What is EPM? EPM Solution Architecture Project Work in Progress Report

CTO Current Systems CREST –In-house developed standalone system –Non-scalable –Resource intensive Project Management Methodology –PRINCE2 OCIO and CTO interaction process –Strategy Implementation Process (SIP)

Benefits to OCIO and CTO Align projects with business goals Improve project delivery across the enterprise Support optimal resource allocation Centralise and integrate best practices Track and justify value of project management

Short Term Benefits Systems standardisation opportunity Automated traffic light notification for projects Centralised project information source Validate feasibility of ‘proof of concept’ EPM initiative

Medium/Longer Term Benefits Innovative inter-departmental communications Supports WoVG standardisation strategies for systems and processes that “touch” departments Retire legacy systems Live Executive Reporting Functionality scalable to promote cultural change – underpins success of SIP

Analogy Mining Industry Enterprise Architecture Applications Environment Security Architecture Technology Environment(s) Enterprise Architecture Applications Environment Security Architecture Technology Environment(s) The bhpbilliton and WMC graphics are registered trademarks and/or logos of their respective companies.

Analogy Government Enterprise Architecture Applications Environment Security Architecture Technology Environment(s) DPC Enterprise Architecture Applications Environment Security Architecture Technology Environment(s) DOI

Challenges Lengthy requirements definition prior to planning IT Requirements Technical complexity Staff training requirements Relatively ‘new’ to Australian industry

EPM Presentation – 31 March 2005 Jamie Potter Director, SDM

SDM (Strategic Data Management) Adelaide, Melbourne and Sydney offices with national coverage –6 years old with over 60 staff Microsoft Gold Certified Partner –Business Intelligence Solutions –Information Worker Solutions –Business Solutions Blue chip corporate and government clients Australian Owned / Operated

Specialised Delivery Data Management –SQL Server database design and support, data warehousing ( SQL Server, Analysis Services, Scorecard & Excel Add-ins, Notification Server, SQL Reporting Services, Business Intelligence (Aladdin) Application Development –.NET, web and mobile application development and systems integration (VS.NET, MSMQ, Biztalk and Web Services) Business Solutions –Great Plains, CRM, and Small Business Server Knowledge Management –Project Server, SharePoint Portal Server, Windows SharePoint Services, InfoPath and Content Management Server

What is EPM? Your Business Processes Your People Your Organisation Your Organisation Your Software Technology & Tools Enterprise Project Management …It’s an approach to integrate processes, people, organisation and technology to manage projects on an enterprise wide basis

EPM Outcomes Enterprise wide viewpoint –Portfolio management –Managing enterprise project resources Align projects to strategic initiatives Introduce Project Management processes Integrate project costs across a portfolio Collaboration between team members Obtain better project and portfolio reports Integrate with line of business applications

How it is pre-EPM Multiple communication channels Latest information? –Accuracy of information issues –Reporting nightmares

Team Member 1Team Member 2Team Member 3 P.M.1P.M. 2 P.M.3

Project Server P.M. Team Members Project Plan Doc. Mgmt. Executive External Team Members Track Plan Issues Risks Extranet

EPM Solution Architecture

OCIO/CTO Portfolio Views Modification of the “Project Centre” views, based on SIP (Strategy Implementation Process) specific data

Project Templates (PRINCE2) Development of Enterprise Templates that are PRINCE2 compliant

Screenshot

Project Workspaces “Out of the box” Project Workspace template has been configured for OCIO / CTO’s needs

Document Workspaces Libraries configured to support the SIP process

Customised Risks & Issues Supporting the SIP and PRINCE2 Project Processes

Custom Reports Custom Reports to satisfy Weekly Status reports to Department Managers

Technical Innovation Architecture across 2 separate domains (DOI, DPC) Delivery of both a web and rich client experience through Citrix and direct connectivity Further consideration when ECM delivered / “Shared Services” focus

Conclusion Exciting project Innovative in both technical solution and possible cultural changes Promotes standardisation Scalable functionality per iterations, reducing implementation risk

OCIO/CTO Move Forward Strategy Apr 05 – Proof of Concept Implementation Three (3) iterations: –Iteration 1, “proof of concept” –Iteration 2, migration & interfacing –Iteration 3, “time sheet” reporting MeGIF application for each iteration

Questions – Direct to: Brad Coughlan Paul Galea Jamie Potter Gina Xafis