ANNUAL UPDATE FOR 2010 Shreedevi Padmasini Palani Sundaramurthy Shanthi Sravana June 16 th 2010 Senchiamma School

Mission Support children during the formative years in preparation for mainstream school education Providing daily nutritional lunch for the kids who attend the school Early childhood education (Montessori system) Provides learning aids

History Started: March 2003 Started by: B. Ashok (bash at microsoft dot com) Jayashree Janardhan Ashok (jayjanar2 at hotmail dot com)

Organization Structure Run by Bharathi Trust Contact person: Siddamma E Paid positions Teachers – 1 (Mariamma) No Executive board

Location

Bharathi trust runs many schools and other social welfare organizations. Also involved in rescuing people from bonded labor and similar situations Senchiamma School Focus on education for children Nutrition during the early years Activities

Finances o 4,37,000 Rs. Is the ask for this year o Last year we sent them a check for 1,10,000 Rs. o Asha funding o No other Non-profits support this project o No savings in the bank

Asha, Seattle Involvement

Sl. No.Item 1How is Asha, Seattle planning to support the overall mission and objectives of the organization? Asha Seattle will provide continued support for children’s education and early childhood health care 2Since when is the project with Asha, Seattle? Were/are other Asha chapters involved in the project? If yes, in what capacity and for how long? No, other Asha chapters are not involved in this project 4Key project contacts and how the fit into the overall org. structure. Siddamma E – works with Bharathi Trust Suganthi – Oversees finances for Senchiamma school Murali – Field Engineer

Asha, Seattle Involvement Contd. Sl. No.Item 5If the organization runs out of multiple locations, which locations does Asha, Seattle support? Organization (school) runs out of only one location – Senjiagaram village in Uttukottai, TN 6List all the activities supported by Asha, Seattle. providing daily nutritional lunch for the kids who attend the school early childhood education (Montessori system) Provides learning aids 8If individuals are supported, how many are supported? What age group? Approximately 50 kids under the age of 4 are supported. 9Annual budget (amount only) that has been approved by Asha, Seattle. Rs. 1,10,000 10Percentage of orgs total budget which is supported by Asha, Seattle 100%

Asha, Seattle Budget for 2009 and earlier Total of 1,40,000 – based on initial budget/estimate (in 2004) Has not been revisited and revised for a long time now. Don’t have access to the earlier budget proposal. Used to fund the following for the school (not complete list): Daily lunch for the students Teacher’s salary Learning aids???

Updates for 2010

General Partner Updates/Updates for Asha Continuous care so automatically students enroll in primary/high school. Teachers from nearby places help with the school. Also, older students return to help. Some other womenfolk from the village help in running the school by helping with cooking etc 54 students in early childhood centre. 18 more students will join this year – all kids less than 4 years. 4 kids going to reach 12 th grade, 3 in the 9 th grade.

Updates Contd. * Teaching materials are very old and dirty. Also, the number of students has increased. The school needs new materials. * Some students drop out of government school because of lack of uniforms * Books for those going to 12 th grade and who are not able to obtain it otherwise. * The school currently has a tin roof. This needs to be replaced with a concrete roof. * Only 1 teacher for all the students

Site Visit Report Site Visit report from Aug 2008 B.Ashok, his wife Jayashree, and kids visited the school More “Pukka” roads than earlier in Senchiagaram village Otherwise area similar to what it was in kids were in school that day (total 30 – 35 kids) Kids performances Kids were healthier because of the meal program

Site Visit Report, Contd. Some kids had grown up and joined the nearby government school Mariamma, who is the current teacher, and who has been at the school since its inception, continues to be a steady factor Folks in the village proud of the school and the students’ accomplishments

Site Visit Report, Contd. Due to the asbestos roof, the classroom was very hot  Learning aids procured in 2003 have undergone wear and tear Mariamma, the only teacher, appears to be overloaded. She could use additional help School needs more attention in terms of infrastructure More frequent Asha site visits recommended We have not been very consistent with sending funds to them. Need to become more regular in that aspect We should continue the food program

Audit Report Indian law requires all partners to have an audit report every year. Highlights from last years audit report (Form 10B). A sample audit report, from a project, can be found at new/documents/745/auditreport2008.pdf.

Survey Results Include the results of the annual survey.

Asha, Seattle Budget Proposal 2010 Oct 2010 to Oct 2011 ItemAmount Requested for 2010 (Rs) Amount Previous Fiscal Years (Rs) Teacher’s salary2000/month * 2 = 48,000/year? Maid Salary1000/month * 1 = 12,000/year? Food40 children * 25/day * 312 days = 3,12,000/year ? Excursion for children10,000None Uniform500/kid * 10 kids = 5000None Total3,87,0001,40,000 Recurring Items

Asha, Seattle Budget proposal for 2010 ItemAmount for 2010 (Rs)Amount Previous Fiscal Years (Rs) Study Materials5000? Play Materials10,000? New Roof Building costs1,50,000None Total1,65,000- One time Items

Process Checks ItemStatus Approved Budget1,40,000 Approval TypeRecurring Amount(s) disbursed last fiscal yearRs. 1,40,000 Amount Utilized by the project last fiscal year Rs. 1,40,000 Last Site VisitAug 16 th 2008 Current Primary StewardShreedevi Padmasini Current Secondary StewardsPalani Sundaramurthy Shanthi Sravana Status of the web pageUp to Date Status of the yahoo databasesUp to Date

Pictures

Resources Links to news paper articles, or other items of interest.

Questions?

FAQs Some FAQs at Asha, Seattle meetings. o How many rs are we spending per kid per year? o Does the amount being spent on infrastructure items (building schools, repairing roofs, etc. ) look reasonable? o Where exactly is the partner located? (especially for remote projects. Be ready to locate the project area on a map) o What is the graduation rate of the school? o What is the student to teacher ratio in class rooms? o What is the girl to boy ratio in the school? o What are the line items in the budget? o Why is the partner asking for more funding for line item N? (You will be asked this if there are changes in the budget line items) o Community opinion of the project. o What went well, what didn’t go as expected, what can be done differently.