Ch Mary Ellen Guffey, Business English, 8e Objectives Choose between figure and word forms to express general numbers, sums of money, and numbers beginning sentences. Express dates, clock time, addresses, and telephone numbers appropriately. Numbers

Ch Mary Ellen Guffey, Business English, 8e Use the correct form in writing related numbers, consecutive numbers, periods of time, ages, and anniversaries. Use the correct form in expressing numbers in conventional phrases, with abbreviations and symbols, and as round numbers. Numbers

Ch Mary Ellen Guffey, Business English, 8e Express correctly weights, measures, and fractions. Use the correct form in expressing percentages, decimals, and ordinals. Numbers

Ch Mary Ellen Guffey, Business English, 8e General Rules The numbers one through ten are generally written out as words. The van held nine passengers in three bench seats. Numbers

Ch Mary Ellen Guffey, Business English, 8e General Rules Numbers 11 and above are written as figures. Mary Gilford had 47 students in two classes. Numbers

Ch Mary Ellen Guffey, Business English, 8e Sentence Openers Numbers that begin sentences are written as words. Thirty-eight states have ratified the amendment. Numbers

Ch Mary Ellen Guffey, Business English, 8e Sentence Openers A sentence beginning with a number involving more than two words should be rewritten. One hundred sixteen delegates attended the opening session. Numbers

Ch Mary Ellen Guffey, Business English, 8e Sentence Openers A sentence beginning with a number involving more than two words should be rewritten. One hundred sixteen delegates attended the opening session. A total of 116 delegates attended the opening session. Numbers

Ch Mary Ellen Guffey, Business English, 8e Sums of Money Sums of money $1 or greater are expressed as figures. Ms. White made purchases of $10, $19.95, and $40. Numbers

Ch Mary Ellen Guffey, Business English, 8e Sums of Money If a sum is a whole dollar amount, omit the decimal and zeros (even if the amount appears with fractional dollar amounts). Do you have $20 as your share of the gift that cost us $75.63? Numbers

Ch Mary Ellen Guffey, Business English, 8e Sums of Money Sums less than $1 are generally written as figures followed by the word cents. Our stationery costs 4 cents a sheet. Numbers

Ch Mary Ellen Guffey, Business English, 8e Sums of Money If sums less than $1 are used in conjunction with sums of $1 or more, use a dollar sign and a decimal for each sum expressed. Petty cash purchases were $1.19, $5.56, and $.42. Numbers

Ch Mary Ellen Guffey, Business English, 8e Dates In dates, numbers that appear after the name of the month are written in cardinal figures (1, 2, 3, etc.) Contracts must be signed and returned by January 30. Numbers

Ch Mary Ellen Guffey, Business English, 8e Dates Dates that stand alone or appear before the name of the month are written in ordinal figures (1st, 2nd, 3rd, etc.). On the 1st of January and again on the 15th, we sent reminders. Numbers

Ch Mary Ellen Guffey, Business English, 8e Clock Time Figures are used when clock time is expressed with a.m. or p.m. Omit the colon and zeros when expressing whole hours. Appointments begin at 8:30 a.m. and end at 5 p.m. Numbers

Ch Mary Ellen Guffey, Business English, 8e Clock Time Either figures or words may be used with “o’clock.” I believe he called at three o’clock. I believe he called at 3 o’clock. Numbers

Ch Mary Ellen Guffey, Business English, 8e Addresses House numbers are expressed as figures except in instances of the expression of the solitary number One. 315 Jefferson Street One Courtney Avenue Numbers

Ch Mary Ellen Guffey, Business English, 8e Addresses Street names that involve the number ten or a lower number are written entirely as ordinal words. 114 Fifth Avenue 1215 Ninth Street Numbers

Ch Mary Ellen Guffey, Business English, 8e Addresses If no compass direction separates a house number from a street number, the street number is expressed in ordinal form (-st, -rd, -th) East 32 Street Numbers

Ch Mary Ellen Guffey, Business English, 8e Addresses If no compass direction separates a house number from a street number, the street number is expressed in ordinal form (-st, -rd, -th) nd Street th Avenue Numbers

Ch Mary Ellen Guffey, Business English, 8e Numbers Addresses Telephone and fax numbers are expressed with figures. Place the area code in parentheses or separate the area code from the rest of the telephone number with a hyphen. You can call me at (320) , Ext. 207.

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 1. 2 of twenty-one committee members arrived late. Check your skill...

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 1. Two of 21 committee members arrived late. Check your skill...

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 2. On June 2d the sale begins at 7:00 a.m. Check your skill...

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 2. On June 2 the sale begins at 7 a.m. Check your skill...

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 3. With only twenty-five dollars in his pocket, Terry was facing a room bill of $ Check your skill...

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 3. With only $25 in his pocket, Terry was facing a room bill of $ Check your skill...

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 4. The college is located at Two Century Avenue Southeast. Check your skill...

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 4. The college is located at 2 Century Avenue Southeast. Check your skill...

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 5. The Kruegers moved from 1252 Rolling Oaks Lane to Seven Hundred West 16th Street. Check your skill...

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 5. The Kruegers moved from 1252 Rolling Oaks Lane to 700 West 16 Street. Check your skill...

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 6. If you reserve before the tenth of the month, your airline ticket will cost 310 dollars. Check your skill...

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 6. If you reserve before the 10th of the month, your airline ticket will cost $310. Check your skill...

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 7. Kendra’s bus fare was $.75. Check your skill...

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 7. Kendra’s bus fare was 75 cents. Check your skill...

Ch Mary Ellen Guffey, Business English, 8e Related Numbers Related numbers should be expressed as the largest number is expressed. That department has two clerks, eight secretaries, and one manager. Of the 24 pieces of equipment, 2 copiers and 9 computers are still under warranty. Special Number Guidelines

Ch Mary Ellen Guffey, Business English, 8e Consecutive Numbers When two numbers appear consecutively and both modify a following noun, express the first number in words and the second in figures. I purchased twelve 60-cent stamps. Special Number Guidelines

Ch Mary Ellen Guffey, Business English, 8e Consecutive Numbers If the first number cannot be expressed in one or two words, place it in figures also. We ordered page promotional booklets. Special Number Guidelines

Ch Mary Ellen Guffey, Business English, 8e Periods of Time Periods of time are expressed according to the general rules. That is, numbers ten and under are written as words, while those 11 and over are written as figures. The business had operated for 23 years. In the past five years taxes have doubled. Special Number Guidelines

Ch Mary Ellen Guffey, Business English, 8e Ages and Anniversaries Ages and anniversaries that can be expressed in one or two words are generally written in word form. Mrs. Sawyer is sixty-one years of age, and her son is thirty-nine. Reva celebrated her thirtieth anniversary with the company. Special Number Guidelines

Ch Mary Ellen Guffey, Business English, 8e Ages and Anniversaries Ages appearing immediately after a name are expressed in number form. Frank Geller, 45, was named company president. Special Number Guidelines

Ch Mary Ellen Guffey, Business English, 8e Ages and Anniversaries Ages expressed in exact years and months are expressed in number form. His daughter is 3 years and 8 months old. Special Number Guidelines

Ch Mary Ellen Guffey, Business English, 8e Conventional Phrases Numbers used in conventional phrases are expressed as figures. Section 7-251Room 23 Public Law page 10 Figure 13 Area Code 320 Special Number Guidelines

Ch Mary Ellen Guffey, Business English, 8e Conventional Phrases Numbers used with abbreviations are expressed as figures. Serial No Account No. 12-J Apt. 316 Social Security No Special Number Guidelines

Ch Mary Ellen Guffey, Business English, 8e Conventional Phrases Symbols are usually avoided in business writing. In other business documents symbols with number figures are frequently used. 65% 39¢ #9 envelope 2/10 Special Number Guidelines

Ch Mary Ellen Guffey, Business English, 8e Round Numbers Round numbers (approximations) may be expressed in word or figure form, although figure form is shorter and easier to comprehend. Nearly 100 employees invested in the plan. Nearly one hundred employees invested in the plan. Special Number Guidelines

Ch Mary Ellen Guffey, Business English, 8e Special Number Guidelines Round Numbers Round numbers in the millions or billions should be expressed with a combination of figures and words. Over 2 million retail firms and 300,000 wholesale firms operate in the United States.

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 1. More than fifty reservations were called in before seven a.m. Check your skill...

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 1. More than 50 reservations were called in before 7 a.m. Check your skill...

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 2. Please order 50 one hundred-watt bulbs. Check your skill...

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 2. Please order fifty 100-watt bulbs. Check your skill...

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 3. The manufacturer guaranteed the repair work for sixty days. Check your skill...

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 3. The manufacturer guaranteed the repair work for 60 days. Check your skill...

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 4. We will mail our next payment within thirty days. Check your skill...

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 4. We will mail our next payment within 30 days. Check your skill...

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 5. Bryce completed his A. A. degree when he was 19 years old. Check your skill...

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 5. Bryce completed his A. A. degree when he was nineteen years old. Check your skill...

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 6. Quad Technology reported gross earnings of six million dollars. Check your skill...

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 6. Quad Technology reported gross earnings of $6 million. Check your skill...

Ch Mary Ellen Guffey, Business English, 8e Weights and Measurements Express weights and measures with figures. The Oriental rug measured 9 x 12 feet. Did you order 16- and 20-pound stationery? Additional Number Guidelines

Ch Mary Ellen Guffey, Business English, 8e Weights and Measurements Nouns following weights and measurements should be spelled out. Our new van used 13 gallons of gasoline to travel 250 miles. Additional Number Guidelines

Ch Mary Ellen Guffey, Business English, 8e Weights and Measurements On business forms or in statistical presentations, nouns following weights and measurements may be abbreviated. 10’ x 6’ #10 32 oz. 20 sq. yds. 65 lbs. 2 qts. Additional Number Guidelines

Ch Mary Ellen Guffey, Business English, 8e Simple Fractions Simple fractions are expressed as words. If a fraction functions as a noun, no hyphen is used. Nearly two thirds of the members were present. Additional Number Guidelines

Ch Mary Ellen Guffey, Business English, 8e Simple Fractions If a fraction functions as an adjective, a hyphen separates its parts. The proposal passed the board by a two- thirds majority. Additional Number Guidelines

Ch Mary Ellen Guffey, Business English, 8e Complex Fractions Complex fractions are written either as figures or as a combination of figures and words. The gauge is accurate to 1 millionth of an inch. His reaction time was 18/100 of a second. Additional Number Guidelines

Ch Mary Ellen Guffey, Business English, 8e Mixed Fractions Mixed fractions (whole numbers with fractions) are always expressed by figures. The stock price was quoted at 46 1/8. His slides measured 2 1/4 by 2 1/4. Additional Number Guidelines

Ch Mary Ellen Guffey, Business English, 8e Percentages Percentages are expressed with figures that are followed by the word percent. The percent sign (%) is used only on business forms or in statistical presentations. Additional Number Guidelines

Ch Mary Ellen Guffey, Business English, 8e Percentages Interest rates rose from 8 percent to 15 percent. A total of 89 percent of the employees cast votes in favor of the merger. Additional Number Guidelines

Ch Mary Ellen Guffey, Business English, 8e Decimals Decimals are expressed with figures. The elevator completed its descent in 8.7 seconds. Additional Number Guidelines

Ch Mary Ellen Guffey, Business English, 8e Decimals If a decimal does not contain a whole number and does not begin with a zero, a zero should be placed before the decimal. Specifications require a setting of.005 inch. Fewer than 0.5 percent of the voters supported the plan. Additional Number Guidelines

Ch Mary Ellen Guffey, Business English, 8e Ordinals Ordinal numbers are generally expressed in word form (first, second, third, etc.). Our bank ranks tenth in terms of total assets. Nancy Weagley represents the Thirty-first Congressional District. Additional Number Guidelines

Ch Mary Ellen Guffey, Business English, 8e Ordinals Three exceptions should be noted: 1.Figure form is used for dates appearing alone or appearing before a month. I called your office on the 23rd. On the 9th of June, we signed the contract. Additional Number Guidelines

Ch Mary Ellen Guffey, Business English, 8e Ordinals Three exceptions should be noted: 2. Figure form is used for street names involving numbers greater than ten. Their retail outlet is located on 78th Avenue. Additional Number Guidelines

Ch Mary Ellen Guffey, Business English, 8e Additional Number Guidelines Ordinals Three exceptions should be noted: 3. Figure form is used when the ordinal would require more than two words. Special recognition was given to the 100,000th visitor.

Ch Mary Ellen Guffey, Business English, 8e Compact Chart for Number Expression Use Words Use Figures For ten and underFor 11 and above At sentence beginnings For money For ages and anniver- For dates and time sariesFor addresses and For fractions phone numbers For weights and measurements For percentages and decimals

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 1. The computer diskette measures two by three inches. Check your skill...

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 1. The computer diskette measures 2 by 3 inches. Check your skill...

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 2. John ordered a nine by twelve tarp to cover 1/2 of the roof. Check your skill...

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 2. John ordered a 9 x 12 tarp to cover one half of the roof. Check your skill...

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 3. Bond funds need a 2/3 majority to pass. Check your skill...

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 3. Bond funds need a two-thirds majority to pass. Check your skill...

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 4. At least 90% of the stockholders had voted. Check your skill...

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 4. At least 90 percent of the stockholders had voted. Check your skill...

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 5. Mr. and Mrs. Nelson celebrated their 25th anniversary. Check your skill...

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 5. Mr. and Mrs. Nelson celebrated their twenty-fifth anniversary. Check your skill...

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 6. Robert Ness represents the 21st Congressional District. Check your skill...

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 6. Robert Ness represents the Twenty-first Congressional District. Check your skill...

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 1. We have 9 employees who come in at 4 p.m. Chapter 20 - Quiz

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 1. We have nine employees who come in at 4 p.m. Chapter 20 - Quiz

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 2. Over 2,000,000 small cars were imported this year. Chapter 20 - Quiz

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 2. Over 2 million small cars were imported this year. Chapter 20 - Quiz

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) students indicated that they are interested in summer school. Chapter 20 - Quiz

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 3. A total of 321 students indicated that they are interested in summer school. Chapter 20 - Quiz

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 4. In these five offices we will need 11 new computers. Chapter 20 - Quiz

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 4. In these five offices we will need 11 new computers. Correct Chapter 20 - Quiz

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 5. We paid five hundred thousand dollars for three twenty-five second commercials during the Super Bowl. Chapter 20 - Quiz

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 5. We paid $500,000 for three 25-second commercials during the Super Bowl. Chapter 20 - Quiz

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 6. The meeting is scheduled for April seventeenth at two o’clock. Chapter 20 - Quiz

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 6. The meeting is scheduled for April 17 at two o’clock. Chapter 20 - Quiz

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 7. This printer is priced to sell at five hundred dollars. Chapter 20 - Quiz

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 7. This printer is priced to sell at $500. Chapter 20 - Quiz

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 8. Our attorney moved her office from 4th Street to East Seventy-Sixth Street. Chapter 20 - Quiz

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 8. Our attorney moved her office from Fourth Street to East 76 Street. Chapter 20 - Quiz

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 9. The truck required thirty gallons of gasoline and two quarts of oil. Chapter 20 - Quiz

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 9. The truck required 30 gallons of gasoline and 2 quarts of oil. Chapter 20 - Quiz

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 10. The two bridges carried at least ten thousand cars during peak hours. Chapter 20 - Quiz

Ch Mary Ellen Guffey, Business English, 8e Correct any number errors you find in the following sentence. (The sentence may already be correct.) 10. The two bridges carried at least 10,000 cars during peak hours. Chapter 20 - Quiz

Ch Mary Ellen Guffey, Business English, 8e END