1 Committed to Shaping the Next Generation of IT Experts. Chapter 1: What Will Word Processing Do For Me? BCIS 1405 Session # 5 Exploring Microsoft Word 2003

2 Objectives (1 of 2) Define word wrap; differentiate between a hard and soft return Distinguish between the insert and overtype modes Describe the elements on the Word screen Create, save, retrieve, edit, and print a simple document Download the practice files for use in hands-on exercises Define select-then-do methodology; explain how applies to formatting

3 Objectives (2 of 2) Check a document for spelling; explain the custom dictionary Describe AutoCorrect and AutoText features Use the thesaurus Explain the objectives and limitations of the grammar check Differentiate between the Save and Save As commands Describe the Track Changes command and electronic editing

4 Basics of Word Processing Word Wrap Hard Return vs. Soft Return Insertion Point Toggle Switches Insert Mode vs. Overtype Mode Deleting Text

5 Word 2003 Screen Title bar Ruler Menu bar Standard Toolbar Scroll bar Status bar Minimize Restore Close Buttons Task pane Formatting Toolbar

6 The File Menu Commands Print command Close command Exit command Save command Open command New command Recent documents

7 Save As Dialog Box File Name File Type Folder Where Stored Details view

8 Open Dialog Box File to be opened File Type to Display Folder Where Stored Preview view

9 Troubleshooting Click to see additional commands Non-Printing Character

10 Troubleshooting: Normal View Task pane Normal button Page Margins not displayed

11 Troubleshooting: Print Layout Show/Hide button Page Margins displayed Print Layout button

12 Introduction to Formatting Bold Different Colors Border Underline Highlight Paragraph Spacing Italics

13 Spell Check Word not found in dictionary Suggested change Change button AutoCorrect button

14 AutoCorrect Automatic corrections Table of common mistakes Enter additions to table of common mistakes

15 AutoText Preview Predefined AutoText entries Name of AutoText Entry

16 Thesaurus Tools Menu  Language Command  Thesaurus Look Up Meanings Replace Cancel

17 Grammar Check Missed correction Detected error Suggested Correction

18 Save As Command Backup Options Backup Procedures Quit Without Saving File Options

19 Chapter 1 Summary (1 of 2) Introduction to word processing Insert and overtype modes Toggle switches Selecting/Deleting text Enter key for hard returns Text automatically wraps and creates soft returns Troubleshooting

20 Chapter 1 Summary (2 of 2) Open command retrieves file Save As command saves file to disk Spell check Using AutoCorrect/AutoText features Thesaurus for synonyms and antonyms Grammar check Backup options

21 Hands-on Exercise 1 Title of Exercise: My First Document Objective: to start Microsoft Word in order to create, save, and print a simple document; to execute via the toolbar or from pull-down menus.  Input file: Blank document  Output file: My First Document

22 Hands-on Exercise 2 Title of Exercise: Modify an Existing Document Objective: to open an existing document, revise it, and save the revision; to apply basic formatting  Input file: My First Document  Output file: My First Document

23 Hands-on Exercise 3 Title of Exercise: The Spell Check, Thesaurus, and Grammar Check Objective: to check a document for spelling and grammar; to use the thesaurus and practice formatting  Input file: Language Tools  Output file: Language Tools

24 End-of-Chapter 1 Exercises Multiple Choice Practice Exercises  Exercise 1 – The Basics of Word Processing (Page 112)  Exercise 2 – The Spelling and Grammar Check (Page 113)  Exercise 3 – Select Then Do (Page 117) DUE: Beginning of Next Class Period

25 End-of-Chapter Exercises Mini Cases  Case 4 – The Reference Desk (Page 119) DUE: Beginning of Next Class Period

26 Questions?