Exploring Word Grauer and Barber1 Committed to Shaping the Next Generation of IT Experts. Chapter 1: What Will Word Processing Do For Me? Robert Grauer and Maryann Barber Exploring Microsoft Word 2003

Exploring Word Grauer and Barber2 Objectives (1 of 2) Define word wrap; differentiate between a hard and soft return Distinguish between the insert and overtype modes Describe the elements on the Word screen Create, save, retrieve, edit, and print a simple document Download the practice files for use in hands-on exercises Define select-then-do methodology; explain how applies to formatting

Exploring Word Grauer and Barber3 Objectives (2 of 2) Check a document for spelling; explain the custom dictionary Describe AutoCorrect and AutoText features Use the thesaurus Explain the objectives and limitations of the grammar check Differentiate between the Save and Save As commands Describe the Track Changes command and electronic editing

Exploring Word Grauer and Barber4 Case Study: The Student Senator The opening case study focuses on several Word features including: opening a file, spell check, grammar check, and the thesaurus. The case study describes Jim Johnson, a student who needs to write a personal statement, but is having trouble writing for himself. Students are asked to take on the role of his best friend and use the Track Changes command to edit Jim’s personal statement.

Exploring Word Grauer and Barber5 Basics of Word Processing Word Wrap Hard Return vs. Soft Return Insertion Point Toggle Switches Insert Mode vs. Overtype Mode Deleting Text

Exploring Word Grauer and Barber6 Word 2003 Screen Title bar Ruler Menu bar Standard Toolbar Scroll bar Status bar Minimize Restore Close Buttons Task pane Formatting Toolbar

Exploring Word Grauer and Barber7 The File Menu Commands Print command Close command Exit command Save command Open command New command Recent documents

Exploring Word Grauer and Barber8 Save As Dialog Box File Name File Type Folder Where Stored Details view

Exploring Word Grauer and Barber9 Open Dialog Box File to be opened File Type to Display Folder Where Stored Preview view

Exploring Word Grauer and Barber10 Hands-on Exercise 1 Title of Exercise: My First Document Objective: to start Microsoft Word in order to create, save, and print a simple document; to execute via the toolbar or from pull-down menus.  Input file: Blank document  Output file: My First Document

Exploring Word Grauer and Barber11 Troubleshooting Click to see additional commands Office Assistant Non-Printing Character

Exploring Word Grauer and Barber12 Troubleshooting: Normal View Task pane Normal button Page Margins not displayed

Exploring Word Grauer and Barber13 Troubleshooting: Print Layout Show/Hide button Page Margins displayed Print Layout button

Exploring Word Grauer and Barber14 Introduction to Formatting Bold Different Colors Border Underline Highlight Paragraph Spacing Italics

Exploring Word Grauer and Barber15 Hands-on Exercise 2 Title of Exercise: Modify an Existing Document Objective: to open an existing document, revise it, and save the revision; to apply basic formatting  Input file: My First Document  Output file: My First Document

Exploring Word Grauer and Barber16 Spell Check Word not found in dictionary Suggested change Change button AutoCorrect button

Exploring Word Grauer and Barber17 AutoCorrect Automatic corrections Table of common mistakes Enter additions to table of common mistakes

Exploring Word Grauer and Barber18 AutoText Preview Predefined AutoText entries Name of AutoText Entry

Exploring Word Grauer and Barber19 Thesaurus Tools Menu  Language Command  Thesaurus Look Up Meanings Replace Cancel

Exploring Word Grauer and Barber20 Grammar Check Missed correction Detected error Suggested Correction

Exploring Word Grauer and Barber21 Save As Command Backup Options Backup Procedures Quit Without Saving File Options

Exploring Word Grauer and Barber22 Hands-on Exercise 3 Title of Exercise: The Spell Check, Thesaurus, and Grammar Check Objective: to check a document for spelling and grammar; to use the thesaurus and practice formatting  Input file: Language Tools  Output file: Language Tools

Exploring Word Grauer and Barber23 Chapter 1 Summary (1 of 2) Introduction to word processing Insert and overtype modes Toggle switches Selecting/Deleting text Enter key for hard returns Text automatically wraps and creates soft returns Troubleshooting

Exploring Word Grauer and Barber24 Chapter 1 Summary (2 of 2) Open command retrieves file Save As command saves file to disk Spell check Using AutoCorrect/AutoText features Thesaurus for synonyms and antonyms Grammar check Backup options

Exploring Word Grauer and Barber25 End-of-Chapter Exercises Multiple Choice Practice Exercises  Exercise 1 – The Basics of Word Processing  Exercise 2 – The Spelling and Grammar Check  Exercise 3 – Select Then Do  Exercise 4 – Protecting Your System  Exercise 5 – Exploring Help  Exercise 6 - Compare and Merge Documents  Exercise 7 – The Rejected Job Applicant

Exploring Word Grauer and Barber26 End-of-Chapter Exercises Mini Cases  Case 1 – Student Questionnaire  Case 2 – Reading between the Lines  Case 3 – Acronym Finder  Case 4 – The Reference Desk  Case 5 – Planning for Disaster  Case 6 – A Letter Home  Case 7 – A Junior Year Abroad  Case 8 – Changing Menus and Toolbars

Exploring Word Grauer and Barber27 Questions?