Office of International Research, Education, and Development, Virginia Tech SANREM CRSP: Organizational Structure, Budget Overview, Key Budget Policies S. K. De Datta, Administrative PI SANREM CRSP The SANREM CRSP is made possible by the United States Agency for International Development and the generous support of the American people through Cooperative Agreement No. EPP-A

Organizational Structure, Budget and Budget Policies Organization –Management Entity –Technical Committee –Board of Directors –External Evaluation Panel SANREM Budget Key Budget Policies Office of International Research, Education, and Development, Virginia Tech

USAID-EGAT Management Entity (ME) Board of Directors Technical Committee (TC) SANREM Internal External Evaluation Panel (EEP) USAID Missions SANREM CRSP Principal Investigators and Collaborating Institutions USAID Review EEP/AMR Office of International Research, Education, and Development, Virginia Tech

Management Entity Virginia Tech Office of International Research, Education, and Development (OIRED) ME Mission: Facilitate and support SANREM research, training, and technology transfer activities.

Office of International Research, Education, and Development, Virginia Tech Management Entity OIRED/VT S.K. De Datta, Administrative PI Theo A. Dillaha, Program Director Keith M. Moore, Associate Program Director Maria Elisa Christie, Gender Equity Coordinator Michael Bertelsen, Impact Assessment Coordinator Mike Mulvaney, Assistant Program Director Jane Lee, Program Coordination Assistant Vacant, Communications Specialist/Editor

Office of International Research, Education, and Development, Virginia Tech Administrative and financial oversight Coordinate preparation of annual work-plan and budgets Report accomplishments and expenditures to USAID Implement monitoring and evaluation procedures Provide leadership in securing Associate Awards Maintain the SANREM Knowledge Base Ensure gender is integral to all SANREM activities Coordinate economic impact assessments Facilitate work of SANREM CRSP partners Management Entity Responsibilities

Office of International Research, Education, and Development, Virginia Tech Technical Committee Monitor all aspects of SANREM research, training, & technology transfer activities; Review the recommendations of the EEP; Help coordinate programs in the U.S. and host countries; Contribute to SANREM knowledge base; Help disseminate SANREM research via workshops, symposia, meetings, etc.

Office of International Research, Education, and Development, Virginia Tech Board of Directors Advise ME on policy issues; Evaluating the SANREM plan, content and balance, and program budget; Review of progress/accomplishments of the CRSP through annual reports and mid-term reviews by the EEP; and Approve additions, deletions, and modifications to components of the CRSP.

Office of International Research, Education, and Development, Virginia Tech External Evaluation Panel Provide independent evaluation of proposals; Assure that the SANREM CRSP maintains programmatic focus; Assess the balance of domestic versus overseas research; Evaluate the cost-effectiveness of the CRSP operation; Identify inadequate, irrelevant, or marginal activities; Report findings and recommendations to USAID with copies to the ME; and Conduct other timely evaluations as required.

Office of International Research, Education, and Development, Virginia Tech External USAID Reviews USAID funded EEP, which reviews program progress at year three of each 5-year CRSP phase (particularly 1 st phase) USAID funded Administrative Management Review (AMR) at year three to assess performance ME (particularly 1 st phase); USAID internal review of each 5-year phase of CRSP to determine if CRSP is still relevant to USAID needs and will be continued (particularly 2 nd phase).

Office of International Research, Education, and Development, Virginia Tech SANREM Budget Function or ActivityAmount% Management Entity$3,000,00020 Technical assistance ($189K), knowledge management, TC, EEP $598,5004 Long-Term Research Awards$9,771,41665 Cross Cutting Research Activities$1,186,332 8 Special Opportunities Awards$443,7513 Total$15,000, Potential Associate Awardsunlimited--

Office of International Research, Education, and Development, Virginia Tech Budget Policies Cost Sharing –U.S. institutions (25%) –host country organizations (0%) Indirect Costs (limited to off-campus rates) –US institutions and IARCS – 30% max –Sub-awards to US & international organizations – 30% max (first $25K) –Sub-awards to host country partners – 0% –Host country organizations – auditable official rate or 10%

Office of International Research, Education, and Development, Virginia Tech Budget Policies Administration of LTRA sub-awards Lead institutions, waiving indirect costs on sub-awards to host country organizations, may administer sub- awards to participating US partners, IARCs, and host country organizations.

Office of International Research, Education, and Development, Virginia Tech Budget Policies Administration of LTRA sub-awards If the lead institution cannot waive host country organization indirect costs, the ME will manage sub-awards for the lead institution’s U.S., IARC, and host country organization partners. Virginia Tech will make payments to sub-awardees on receipt of invoices and approval of LTRA PI and copy the responsible lead institution PI so that the PI will know what has been expended against the approved budget.

Office of International Research, Education, and Development, Virginia Tech Budget Policies Pipeline policy. SANREM de-obligates unexpended funds from the previous year’s budget exceeding 10 percent of the previous year’s allocation. Exceptions may be made if requested in writing 30 days before the end of the budget year and if approved by the ME.

Office of International Research, Education, and Development, Virginia Tech Budget Policies SANREM CRSP provides financial support only for students who are U.S. citizens, permanent residents, or host country nationals. Only host country nationals in the US on J-1 visas obtained through TraiNet can be supported with SANREM funds.

SANREM CRSP Shaping a sustainable future Creating, organizing, and disseminating knowledge that improves livelihoods through sustainable agriculture and natural resource management Office of International Research, Education, and Development, Virginia Tech