Employee Time Card/Clock Training (For all employees using the time clock located within the Facilities Building)

The State of NH and the Federal Department of Labor REQUIRES that we: Record payroll information so that your time card reflects the time your shift began and ended.

HOW TO FILL OUT YOUR TIMECARD It is against wage and hour law to clock in or out for a fellow employee. Any employee caught doing this could be subject to disciplinary actions up to and including termination It is an important part of your employment with FPC that you punch in and out daily. Because of the distance you work from the time clock, you must write in your lunch period on the back side of your timecard daily. Any notation to your time card must be dated and noted on the back side of your card. (Ex. 2/4/05 - WWTP) Do not write in the accounting box

SAMPLE AND INSTRUCTIONS This area is for Accounting Use Only. Please do not write in this area. This area is to be used for your time in and time out timecard punches. Please DO NOT write in this section other than to make corrections and initial changes. When you initial your changes, your initials need to be to the left hand side of the ‘punch’. If you exceed the amount of space on the front of your time card for ‘punches’, you will need to get a second card to continue. Please do not punch on the back of the card. When you leave campus for an appointment you will need to punch out. However, you do not punch out for lunch. You will need to note on the back of your card. 7:00 am 3:34 3:30 SB

Back of Time Card Instructions The back of the time card is used for entries not reflected on the front and/or to make payroll aware of any time you use such as sick, vacation, FMLA, W/C (Workers Comp) Should you be called in to work such as to service the WWTP or to fix a pipe leak, etc, you will punch in/out normally and note what occurred. As for any call in – you will be paid for a minimum of 2-hours, therefore do not write 2-hours in the hours column. Should you be on either workers compensation or FMLA you would note hours used in this area as well. Your lunch period must be documented daily. 3/30/05 WWTP 4/1/05Snow Delay 4/2/05Personal4 hrs 3 hrsFMLA/Sick4/2/05 2 hrs 5/27/051.5 hrsSummer Hrs 5/27/05.5Lunch 5/26/05.5Lunch

Changes to your timecard It is vital that when you (the employee) complete your timecard you must by law initial any changes that are made. If upon review, the supervisor believes that an employee’s time was incorrectly recorded on their timecard, the supervisor must meet with the employee to discuss the potential error. Once a resolution is made, any alterations must be initialed by the employee.

Important Tips It is your responsibility to submit your timecard to your supervisor immediately following the end of the pay period. Failure to do so could result in disciplinary actions up to and including termination. You are not allowed to use white-out on your timecard Pencils cannot be used, all timecards must be done in blue or black ink only If you need to make a correction on your time, cross out the time with one line through the time (5:00 pm)

SUPERVISING STUDENT EMPLOYMENT Have completed the student work papers and have submitted them to the Financial Aid Department PRIOR to the student working for you. Upon hiring the student, it is your responsibility to go over the FPC timecard training with the student to insure that they know how to complete a timecard. You will also want to go over your procedures for timecard submission. It is a good idea to question the part time employee/student to see if they are working for another Department at FPC. (Overtime issues could occur if a student employee works more than 40 hours collectively at the College.) When employing a student worker you MUST:

7 & 7 RULE This chart can quickly assist you in determining whether you are paid to the next quarter hour or not. For example: If you arrive at 8:07, you will be paid from 8:00am. If you leave at 4:39, you will be paid to 4:45. MINUTES or 30 minutes or 45 minutes or 15 minutes

QUESTIONS ????? Any payroll related question please contact Kerry Bergeron at ext Any questions about FPC policy or payroll laws, please contact Sharon Burke at ext. 4077