Adding Pictures and Shapes to a Document Lesson 10

Skills Matrix SKILL #MATRIX SKILL 3.1.1Insert SmartArt graphics 3.1.2Insert pictures from files and clip art 3.1.3Insert shapes

Skills Matrix (continued) SKILL #MATRIX SKILL 3.2.1Format text wrapping 3.2.2Format by sizing, scaling, and rotating 3.2.3Apply Quick Styles

Skills Matrix (continued) SKILL #MATRIX SKILL 3.2.4Set contrast, brightness, and coloration 3.2.5Add text to SmartArt graphics and shapes 3.2.6Compress pictures

Software Orientation ILLUSTRATIONS GROUP ON INSERT TAB

Inserting a Picture Designer-quality illustrations Used to illustrate  Process  Hierarchy  Cycle  Relationship USE SMARTART GRAPHICS

Inserting a Picture (continued) USE SMARTART GRAPHICS Insert tab, Illustrations group, click SmartArt button Choose a SmartArt Graphic dialog box appears

Inserting a Picture (continued) USE SMARTART GRAPHICS Choose appropriate category Choose desired graphic from the list Click OK  Graphic is inserted into document

Inserting a Picture (continued) USE SMARTART GRAPHICS In Text pane, replace bulleted text placeholders with appropriate text  Text will appear on graphic

Inserting a Picture (continued) USE SMARTART GRAPHICS SmartArt Tools available  Design tab  Layout tab

Inserting a Picture (continued) INSERT AND RESIZE A CLIP ART PICTURE Picture files that can be inserted into documents  Drawings  Movies  Sounds  Stock photography

Inserting a Picture (continued) INSERT AND RESIZE A CLIP ART PICTURE Insert tab, Illustrations group, click Clip Art Clip Art pane appears

Inserting a Picture (continued) INSERT AND RESIZE A CLIP ART PICTURE Enter appropriate search options Click Go or press Enter key

Inserting a Picture (continued) INSERT AND RESIZE A CLIP ART PICTURE Results will be displayed in pane Click desired clip art  Clip art inserted into document

Inserting a Picture (continued) INSERT AND RESIZE A CLIP ART PICTURE Clip art may be resized  Hold down Shift key while dragging to maintain proportions

Inserting a Picture (continued) INSERT A PICTURE FROM A FILE Insert tab, Illustrations group, click Picture button Insert Picture dialog box appears

Inserting a Picture (continued) INSERT A PICTURE FROM A FILE Navigate to location of file Select file Click Insert or press Enter key  Picture inserted into document

Inserting a Picture (continued) INSERT A PICTURE FROM A FILE Embedded object by default  Becomes part of document Choose to insert as linked object  Creates connection between document and picture  Reduces file size

Software Orientation SHAPES MENU

Software Orientation (continued) DRAWING TOOLS

Adding Shapes INSERT SHAPES Ready-made shapes  Lines  Basic shapes  Block arrows  Flowchart symbols  Callouts  Stars  Banners

Adding Shapes (continued) INSERT SHAPES Insert tab, Illustrations group, click More button Shapes menu appears

Adding Shapes (continued) INSERT SHAPES Choose desired shape  Insertion point changes to a crosshair (+) Click and drag to draw shape in document

Adding Shapes (continued) CREATE A FLOWCHART Use flowchart symbols available in Shapes menu Variety of line options to connect symbols  Arrows  Connectors  Curves  Freeform  Scribbles

Adding Shapes (continued) CREATE A FLOWCHART Insert tab, Illustrations group, click Shapes button Choose and draw at least two appropriate flowchart shapes in document Choose and draw appropriate line shape to connect flowchart shapes

Adding Shapes (continued) CREATE A FLOWCHART Quickly insert organizational chart  Choose appropriate SmartArt graphic from Hierarchy category

Adding Shapes (continued) ADD TEXT TO A SHAPE Select symbol or shape Format tab, Insert Shapes group, click Edit Text button Key text

Adding Shapes (continued) ADD TEXT TO A SHAPE Format text as you would regular text Use Text Box tools to format text box

Software Orientation PICTURE TOOLS

Formatting Pictures CROP, RESIZE, SCALE, AND ROTATE A PICTURE Remove unwanted parts Change height and width Scale picture using percentages Change position

Formatting Pictures (continued) CROP, RESIZE, SCALE, AND ROTATE A PICTURE Cropping picture  Trim horizontal and vertical edges  Remove unwanted areas

Formatting Pictures (continued) CROP, RESIZE, SCALE, AND ROTATE A PICTURE Select picture in document Format tab, Size group, click Crop button

Formatting Pictures (continued) CROP, RESIZE, SCALE, AND ROTATE A PICTURE Cropping handles appear around picture Click and drag cropping handles as desired Click Crop button again to remove handles

Formatting Pictures (continued) CROP, RESIZE, SCALE, AND ROTATE A PICTURE Format tab, Size group, click dialog box launcher Size dialog box appears

Formatting Pictures (continued) CROP, RESIZE, SCALE, AND ROTATE A PICTURE Enter size, rotate, and/or scale information Click Close button or press Enter key  Changes applied to picture in document

Formatting Pictures (continued) CROP, RESIZE, SCALE, AND ROTATE A PICTURE Format tab, Arrange group, click Rotate button  May also rotate or flip picture using these options

Formatting Pictures (continued) APPLY A QUICK STYLE TO A PICTURE Preformatted options Add interest to your picture

Formatting Pictures (continued) APPLY A QUICK STYLE TO A PICTURE Format tab, Picture Styles group, click More button Quick Styles gallery appears

Formatting Pictures (continued) APPLY A QUICK STYLE TO A PICTURE Point to style  Style is previewed in document Click style  Style is applied to picture in document

Formatting Pictures (continued) ADJUST A PICTURE’S BRIGHTNESS, CONTRAST, AND COLOR Select picture Format tab, Adjust group, click Brightness button

Formatting Pictures (continued) ADJUST A PICTURE’S BRIGHTNESS, CONTRAST, AND COLOR Brightness menu appears Choose desired option

Formatting Pictures (continued) ADJUST A PICTURE’S BRIGHTNESS, CONTRAST, AND COLOR Select picture Format tab, Adjust group, click Contrast button

Formatting Pictures (continued) ADJUST A PICTURE’S BRIGHTNESS, CONTRAST, AND COLOR Contrast menu appears Choose desired option

Formatting Pictures (continued) ADJUST A PICTURE’S BRIGHTNESS, CONTRAST, AND COLOR Select picture Format tab, Adjust group, click Recolor button

Formatting Pictures (continued) ADJUST A PICTURE’S BRIGHTNESS, CONTRAST, AND COLOR Recolor menu appears Choose desired option

Formatting Pictures (continued) ARRANGE TEXT AROUND A PICTURE Configure picture as inline or floating object  Inline object: moves along with text around it  Floating object: can be precisely positioned on page, behind or in front of text

Formatting Pictures (continued) ARRANGE TEXT AROUND A PICTURE Select picture Format tab, Arrange group, click Text Wrapping button

Formatting Pictures (continued) ARRANGE TEXT AROUND A PICTURE Text Wrapping menu appears Choose appropriate wrapping option  Wrapping applied in document

Formatting Pictures (continued) COMPRESS A PICTURE Decrease size of file by reducing resolution  Saves room on hard disk  Documents open and save more quickly  Reduces download time

Formatting Pictures (continued) COMPRESS A PICTURE Select picture Format tab, Adjust group, click Compress Pictures button

Formatting Pictures (continued) COMPRESS A PICTURE Compress Pictures dialog box appears Click Options

Formatting Pictures (continued) COMPRESS A PICTURE Compression Settings dialog box appears Choose desired options Click OK

Formatting Pictures (continued) COMPRESS A PICTURE Click OK or press Enter key to begin compression You will not see compression performed

Formatting Pictures (continued) COMPRESS A PICTURE To verify compression, compare file properties before and after compression If file size is already smaller than compression option, no compression will occur

Formatting Pictures (continued) RESET A PICTURE Format tab, Adjust group, click Reset Picture button  Brightness, contrast, and color are reset

YOU LEARNED HOW TO: Use SmartArt graphics Insert and resize a clip art picture Insert a picture from a file Insert shapes Summary

YOU LEARNED HOW TO: Create a flowchart Add text to a shape Crop, resize, scale, and rotate a picture Apply a Quick Style to a picture Summary (continued)

YOU LEARNED HOW TO: Adjust a picture’s brightness, contrast, and color Arrange text around a picture Compress a picture Reset a picture Summary (continued)