International Atomic Energy Agency 1 Opening free access to the INIS DB and NCL Part 1 The 34 th Consultative Meeting of INIS Liaison Officers Vienna, 3 – 5 November 2008

International Atomic Energy Agency 34th Consultative Meeting of INIS Liaison Officers Vienna, 3 – 5 November INIS Membership Arrangements (exclusive rights of ILOs, cost and price of products) INIS Information Letter No. 137 “Distribution Policy of full-text of INIS non-conventional literature” INIS Technical Note No. 166 “INIS Liaison Officer’s Authorisation for Online Access to the documents submitted by their Centre to the INIS NCL Collection”

International Atomic Energy Agency 34th Consultative Meeting of INIS Liaison Officers Vienna, 3 – 5 November Current subscription rules Paid 1.4 Research centres, laboratories: Paid1.3 Commercial company Free1.2 University Paid1.1 Single user 1.5 INIS Centres + Free

International Atomic Energy Agency 34th Consultative Meeting of INIS Liaison Officers Vienna, 3 – 5 November Current subscription statistics Free subscribers including 374 universities 535 Paid subscribers 15 Active users~20,000 Individual registrations 3,676

International Atomic Energy Agency 34th Consultative Meeting of INIS Liaison Officers Vienna, 3 – 5 November INIS Membership Arrangements Cost and Price of Products Full recovery of the entire INIS budget through the sale of products and services to Member States cannot be expected, because these Member States already contribute to the Agency budget (and hence to INIS), and additionally incur expenses themselves in providing input to the system.

International Atomic Energy Agency 34th Consultative Meeting of INIS Liaison Officers Vienna, 3 – 5 November Manual (resource consuming) On individual basis At the level of organisation (by IP address) No information about particular user No mechanism to ‘deliver’/contact each user Current registration procedure

International Atomic Energy Agency 34th Consultative Meeting of INIS Liaison Officers Vienna, 3 – 5 November Automatic registration of any user of particular country (if allowed by national ILO) IP address is used only for country recognition All users have to be registered information about particular user each user can be contacted directly easily each user can customise interface … Proposed registration procedure

International Atomic Energy Agency 34th Consultative Meeting of INIS Liaison Officers Vienna, 3 – 5 November Many bibliographic databases available on the Web are free Number of databases with free access are growing up Majority of internet users prefer simple and direct registration procedure … Additional pros

International Atomic Energy Agency 34th Consultative Meeting of INIS Liaison Officers Vienna, 3 – 5 November Discussed and recognised the imprtance of opening free access to the INIS Database on the Internet including access to NCL full-text documents which are non- restricted Recommended to start with a pilot project with limited number of countries to find/elaborate optimal technical and organisational model/solution Stated that the implementation of the free access has to be done on country by country basis, taking into account exclusive rights of ILOs 11 th INIS-ETDE Joint Technical Committee Meeting