Page 1 April 1, 2003 Langley Research Center Contractor Forum_040103_Final.ppt LaRC Core Financial Project Contractor Forum Yvonne Dellapenta LaRC Core Financial Project Lead April 1,

Page 2 April 1, 2003 Langley Research Center Contractor Forum_040103_Final.ppt What is NASA’s Integrated Financial Management Program?  IFMP is an Agency-wide initiative to modernize and improve NASA’s business processes and systems centered around financial management, procurement, human resources, and logistics. Key Objectives:  To provide integrated systems and processes across the Agency  Highest priority for NASA Administrator and OMB, and aligns with The President's Management Agenda  To provide on-line and real-time management information that supports the Agency’s mission  To improve the financial, procurement, human, and physical resource management processes  IFMP benefits and impacts all employees to a varying degree

Page 3 April 1, 2003 Langley Research Center Contractor Forum_040103_Final.ppt Implementation Timeline Wave 1 Marshall Space Flight Center (Pilot Center) Glenn Research Center Wave 2 Headquarters Johnson Space Center Kennedy Space Center Wave 2a Ames Research Center Wave 3 Dryden Flight Research Center Goddard Space Flight Center Langley Research Center Stennis Space Center October 02 February 03 April 03 June 23, 2003

Page 4 April 1, 2003 Langley Research Center Contractor Forum_040103_Final.ppt  Cutover is the period between when the Center’s legacy systems will be closed for business processing and the SAP-based Core Financial system “goes live”  LaRC’s Financial System will be shut down in mid May  Invoices  LaRC will pay all approved invoices that are received by May 7 th  Invoices not received and approved by May 7 th may not be paid until after “Go Live”  Address potential invoice issues (award fee payments, milestone payments, progress payments, etc.) as soon as possible to provide for timely contractual adjustments in order to avoid the need to submit an invoice during the shutdown period. Cutover Impacts

Page 5 April 1, 2003 Langley Research Center Contractor Forum_040103_Final.ppt  If applicable to your contract, LaRC is requesting that contractors/vendors submit Contractor Financial Management Reports (NASA Form 533M) for April no later than, but preferably before May 5th  Costs for the latter part of April may have to be estimated  May 533M should identify any adjustments made to costs and hours reported for April NF-533 Monthly Contractor Cost Reports

Page 6 April 1, 2003 Langley Research Center Contractor Forum_040103_Final.ppt  SAP R/3 (software being implemented by the Core Financial Project) is designed to accept and process the monthly contractor cost report in electronic format  The Excel Spreadsheet Template for the Electronic NF-533 will not be finalized/ready for use until October 2003, at the earliest  There are numerous advantages when submitting the NF- 533 electronically:  Paperless  Files can be stored on soft and hard copy  May streamline completion of the 533 (electronic v. manual) NF-533 Monthly Reports With Core Financial

Page 7 April 1, 2003 Langley Research Center Contractor Forum_040103_Final.ppt LaRC Business Milestones 03/24/03New Job Order #s require Resources Management approval 04/01/03Conduct Face-to-Face w/ Vendor/Contractor Community 04/15/03Cutoff for new Reimbursables 05/0503Requested date for early submission of 533 reports 05/07/03Requested date for invoice receipt to guarantee payment prior to shutdown 05/09/03Shutdown Electronic Purchase Request System 05/16/03Shutdown Financial Management System 06/23/03Go Live – Begin processing backlog in SAP (functional organizations) 07/07/03LaRC begin Center-wide implementation of SAP

Page 8 April 1, 2003 Langley Research Center Contractor Forum_040103_Final.ppt Points To Remember  Invoices need to be submitted in a timely manner  All invoices “on-hand” as of May 7 will be processed at cutover  Cage Codes are required in SAP  Information on how to request Cage Codes can be obtained by visiting the Central Contractor Registration Web site at:  Detailed communications will be disseminated via NAIS (NASA Acquisition Internet Service)  Where possible, Contracting Specialists will obligate adequate funding through July (at a minimum)

Page 9 April 1, 2003 Langley Research Center Contractor Forum_040103_Final.ppt Questions

Page 10 April 1, 2003 Langley Research Center Contractor Forum_040103_Final.ppt Feedback Thank you for coming to this presentation. If you have additional questions or comments, please use the LaRC CF Website Feedback link at:

Page 11 April 1, 2003 Langley Research Center Contractor Forum_040103_Final.ppt Backup Slides

Page 12 April 1, 2003 Langley Research Center Contractor Forum_040103_Final.ppt Center Implementation Timeline “Go Live” June 2003 JunJulAug SepOctNovDec JanFebMarAprMayJun Key Activities Manage & Support Center Implementation Center Understanding Phase Center Implementation Process Fit & Conference Room Pilot (CRP) Application Development Prepare & Perform System Integration Test Perform Wave Regression Testing Training Modification Training Deployment Plan & Prepare Data Conversions Prepare & Execute Mock Conversions Cutover Activities Post Cutover Activities Start Understanding Phase Wave Readiness Review Process Fit completed (CDR) Application Development Completed System Integration Test completed Wave Regression Test Completed End Users trained Operational Readiness Review (ORR) Go-live Mock Conversions completed TRR Training modified Train the trainer JulAug Wave 3 - Kickoff Today