EPOCA – 11. June EPOCAConsortiumOrganisation

2 EPOCA Consortium Bodies

EPOCA – 11. June General Assembly (MGA) Composition: One representative from each partner institution any major change in the scientific plans any major change in the scientific plans any major budget reallocation between partners any major budget reallocation between partners any alteration of the Consortium Agreement any alteration of the Consortium Agreement the acceptance of new Contractors as well as any exclusion of Contractors the acceptance of new Contractors as well as any exclusion of Contractors any premature completion or termination of the project any premature completion or termination of the project

EPOCA – 11. June Scientific Steering Committee (SSC) Composition : Theme and WP leaders + Christoph Heinze Composition : Theme and WP leaders + Christoph Heinze acting on the initiative of the Executive Board (EB) on issues related to fulfilling the scientific objectives acting on the initiative of the Executive Board (EB) on issues related to fulfilling the scientific objectives assessing scientific progress against the objectives and, when necessary, making recommendations to the EB assessing scientific progress against the objectives and, when necessary, making recommendations to the EB approving all reports and implementation plans to the European Commission approving all reports and implementation plans to the European Commission providing advice on any call for and evaluation of new contractors, participants or partners that might be needed to finalize the project’s objectives providing advice on any call for and evaluation of new contractors, participants or partners that might be needed to finalize the project’s objectives linking with the International Scientific Advisory Panel and approbating any recommendation from this panel linking with the International Scientific Advisory Panel and approbating any recommendation from this panel

EPOCA – 11. June Executive Board (EB) Composition: Theme leaders + Coordinator Composition: Theme leaders + Coordinator ensuring that adequate management is in place to monitor the science and perform quality control of deliverables ensuring that adequate management is in place to monitor the science and perform quality control of deliverables enforcing decisions of the MGA enforcing decisions of the MGA ensuring the preparation of reports and work plan ensuring the preparation of reports and work plan informing the SSC about project progress, any problems and risks encountered and any change in strategy informing the SSC about project progress, any problems and risks encountered and any change in strategy ensuring that the Coordination executes the distribution of funds as required to reach the objectives of the project ensuring that the Coordination executes the distribution of funds as required to reach the objectives of the project

Decision making on scientific matters EPOCA – 13. June SSC SSC gives recommendations to the EB EB EB gives proposals to the MBA MGA MGA – Overall decisive body of the Consortium (2/3 % of the votes, core partners have a double vote)

EPOCA – 13. June Key meetings Kick-off Meeting Kick-off Meeting General Assembly: once a year General Assembly: once a year Scientific Steering Committee: at least quarterly Scientific Steering Committee: at least quarterly Executive Board : at least twice a year Executive Board : at least twice a year

EPOCA – 13. June Coordinating institution An ordinary Beneficiary of the EC grant An ordinary Beneficiary of the EC grant But additional obligations But additional obligations

EPOCA – 11. June Coordinating institution (2) Tasks: Tasks: Financial Management: Financial Management: EC contribution allocationEC contribution allocation Preparation of financial reportsPreparation of financial reports Project Management: Project Management: Daily managementDaily management Monitoring progress of workMonitoring progress of work Preparation of the periodic reports (every 18 months)Preparation of the periodic reports (every 18 months) Creating and updating EPOCA websiteCreating and updating EPOCA website

EPOCA – 11. June Advisory Panels Advisory Panel on Dissemination & Exploitation of Knowledge Advisory Panel on Dissemination & Exploitation of Knowledge Gender Panel Gender Panel International Scientific Advisory Panel International Scientific Advisory Panel Reference User Group Reference User Group

EPOCA – 11. June Specific responsibilities Each partner to perform and fulfill all of its obligations under the GA and the CA to notify the Coordinator and the appropriate Work Package Leader(s) promptly of any significant information, fact, problem and delay likely to affect the success of the Project to ensure the accuracy of any information or materials it supplies to the other Parties to inform other Parties of relevant communications it receives from Third Parties in relation to the Project to abide by the decisions of the MGA and the EB

EPOCA – 11. June Specific responsibilities WP Leaders coordination and delivery of work within their WP coordination and delivery of work within their WP checking the quality of WP deliverables and reports checking the quality of WP deliverables and reports report to their respective theme leaders report to their respective theme leaders Theme Leaders coordination and delivery of work within their Theme: ie : coordinating all activities and WP within their Theme, checking the delivery and quality of deliverables, integrating all work within their Theme and ensuring communication coordination and delivery of work within their Theme: ie : coordinating all activities and WP within their Theme, checking the delivery and quality of deliverables, integrating all work within their Theme and ensuring communication contribute to the planning, integration and fulfillment of their Theme research tasks into overarching and transversal WP so as to fulfill the overall EPOCA integrated scientific objectives contribute to the planning, integration and fulfillment of their Theme research tasks into overarching and transversal WP so as to fulfill the overall EPOCA integrated scientific objectives

Requirement for any dissemination activity All publications or any other dissemination relating to foreground shall include the following statement to indicate that said foreground was generated with the assistance of financial support from the Community : The research leading to these results has received funding from the European Community's Seventh Framework Programme (FP7/ ) under grant agreement n°

EPOCA – 11. June Questions? Questions?