Confirming use of Copy Invoice Options Confirming how to’s on holding a posted invoice so it will not pay.. New Changes to Hold Vendor and showing on ACP.460.

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Presentation transcript:

Confirming use of Copy Invoice Options Confirming how to’s on holding a posted invoice so it will not pay.. New Changes to Hold Vendor and showing on ACP.460 Invoice Lookup! Confirming how to pay a single Vendor/Invoice Confirming – how to close P/O lines, i.e.: P/O has freight line …. Leave on A/P – change $ to 0 to close out that line Discussion – New Prepay option – anyone using … liking??? Discussion – registration forms and payment.. Volume/Pain of these? Confirmation – A/P Invoice Upload – excellent in situations where you need to pay lots of people (say parents for a school where fees were mischarged) where there is no P/O and no invoice.

A/P Situations: Freight appears on invoice … Add it as a single item line OR utilize the front screen freight amount field. (G/L Lookup embeds versus itemizes) GST Only Invoice (brokerage) … Put an amount, GST = Blank – code the whole invoice to the GST account. PST Self Assess: Purchase products from out of Province – owe PST to your province …. Use the Self Assess and it will expense the PST value and collect to an offsetting account for you to pay. US Exchange: Pay the Vendor from your US account but want to charge the expense …. Use the US Exchange Key to expense the account and offset to the exchange account. T4A Situations: Mark the Invoice as T4A = Y. Confirm what portion(s) are T4able and potentially require 2 invoices to separate the non T4A portion (refer to my notes). Yearend EXCELLENT to produce T4A’s

Cheque Writing Items: Multiple Direct Deposit Bank Accounts (Separate for Trust) – we can handle but name is important Do people do Direct Deposit run separate from regular cheques? Why? Discussion – paying based on Due Date.. Working? Discussion – Direct Deposit – what percentage of vendors are you now paying… Given new postage rates … does that have any impact on changing to more? Confirming – If you have Schls/Depts Approving Invoices.. Cut them off during A/P Cheque days (Seven Oaks, Hanover) Invoice isn’t paying … don’t know why? Run ACP.515 (schedule of cheques outside of cheque writer) and check for possible errors Direct Deposit File created … realize you do not wish to include one item Void the cheque Remove the single item from the direct deposit member Join and build the direct deposit download Reminder: We also Direct Debit … A/R auto payments ??!