Karen Hess November 2, 2006

Pharmacy Inventory Control Systems (PICS) Basic Features Basic Features Provider Expectations Provider Expectations General Features General Features Current Status Current Status Next Steps Next Steps

PICS Basic Features Automated Inventory and Reconciliation System Automated Inventory and Reconciliation System Doses in Current Inventory Doses in Current Inventory Reconciliation Reconciliation Doses Received Doses Received Doses Administered Doses Administered Places Vaccine Order Places Vaccine Order

Automatic Replenishment Inventory limits Inventory limits Based on historical usage Based on historical usage Updated periodically Updated periodically On hand OrderMax Reorder DTaP Minimum 40 Maximum 90 Reorder68068

Reduced Paperwork Biological Order Form Biological Order Form Monthly Biological Report Monthly Biological Report Transfer Form Transfer Form Urgently Needed Order Urgently Needed Order

Receiving Vaccine

Preservation of Cold Chain Days/Hours of Operation Days/Hours of Operation Notification of Order Generation Notification of Order Generation Tracking Orders Tracking Orders

Security System Security System Security Data Security Data Security

Application Requirements IBM compatible personal computer IBM compatible personal computer Operating system: Microsoft Windows 98/2000 Operating system: Microsoft Windows 98/2000 Memory: 32 MG Memory: 32 MG Processor: Pentium Processor: Pentium Internet access: 56K Internet access: 56K Browser: Microsoft Internet Explorer, Version 5.5 Browser: Microsoft Internet Explorer, Version 5.5

Training and Assistance Free Training Free Training Hands on Hands on Internet Internet PICS Manual PICS Manual PICS Help Desk PICS Help Desk

PICS Progress Pilot - Implementing PICS in phases Pilot - Implementing PICS in phases Training ongoing for regional and local staff Training ongoing for regional and local staff 44 Sites include Health Service Regions and Local Health Departments 44 Sites include Health Service Regions and Local Health Departments

PICS Computer Interfaces PICS to TWICES PICS to TWICES PICS to VACMAN PICS to VACMAN PICS to ImmTrac (2007) PICS to ImmTrac (2007)

PICS – Next Steps Draft Forms – Paper reporting pilot in HSR 8 Draft Forms – Paper reporting pilot in HSR 8 Urgently Needed Order Form Urgently Needed Order Form Transfer Form Transfer Form C-33 Extreme C-33 Extreme Vaccine Management Business Improvement Project (VMBIP) Vaccine Management Business Improvement Project (VMBIP)

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