Exploring Microsoft Access 2003 Chapter 2 Tables and Forms: Design, Properties, Views, and Wizards

Objectives (1 of 2) Describe table design Describe data types and properties; Set a primary key Use Table Wizard; add and delete fields Discuss data validation

Objectives (2 of 2) Use Form Wizard Distinguish between bound, unbound, and calculated controls Modify an existing form Switch between Form view, Design view, & Datasheet view

Overview Basic principles of table and form design Design guidelines Implement design in Access Use Table Wizard or design view Use Form Wizard or design view

Table Design Basics Include necessary data Store data in smallest parts Do not use calculated fields

Creating a Table Using Table Wizard Designing a table yourself Field names Data types and properties Primary key Views--Datasheet or Design

Data Types Number field Text field Memo field Date/Time field Currency field Yes/No field OLE field AutoNumber Hyperlink field

New Table Screen

Table Wizard Screen

Table Design View Primary key Field names Data type description Field property

Creating a Table Hands-On Exercise 1 Create New Database Create Table Use Table Wizard Add Additional Fields Add an Input Mask Change Field Properties Change Primary Key Add Validation Rule The Datasheet View Enter Additional Data Print Students Table

Properties (1 of 2) Field size Format Input Mask Caption Default Value

Properties (2 of 2) Validation Rule Validation Text Required Allow Zero Length Indexed

Creating a Form Controls--objects Bound control has data source Unbound control: no data source Calculated control: expression as data source Properties Form Wizard

Creating a Form Hands-On Exercise 2 Open Existing Database Form Wizard Move Controls Add Calculated Control Modify Property Sheet Create Form Header Add Date Form View Align the Controls

Form Design View Sizing handles Click and drag to move Toolbox

Form View Current RecordTotal Number of Records

A More Sophisticated Form Hands-On Exercise 3 Modify the table The Lookup Wizard Add the New Control Create an Option Group Add a Command Button Create Additional Button

A More Sophisticated Form Hands-On Exercise 3 continued Align Buttons Reset Tab Order The page Setup Command The Completed Form Exit Access

Form View Drop Down List Command buttons Check boxOption group

Chapter 2 Summary Information depends on underlying data Database design is critical Table Wizard: creates tables easily

Chapter 2 Summary Continued Form provides easy way to enter and display data Form consists of objects called Controls Property is a characteristic or attribute of an object

Practice with Access 1. Student Form 2. Insert Graphic 3. Employee Database 4. USA Database

Practice with Access Continued 5. Create an Address book 6. National Basketball Association 7. Help for Your Users 8. Add a Hyperlink

Case Studies Personnel Management The Stockbroker Metro Zoo Form Design File Compression Copyright Infringement The Digital Camera