1 GrantSolutions.gov Grants Center of Excellence (CoE) HHS Administration for Children & Families System Screen Snapshots – October 2007

2 Table of Contents GrantSolutions.gov modules –Discretionary Grant Module –Review/Reviewer Module –Mandatory Grant & Batch Awards –Enterprise Reporting (ERS) –Extranet for post-award reporting (OLDC) Opportunities for standard interfaces –Interface points –PL streamlined forms 26-27

3 Workload Management Grants Specialist Grants ListManaging Grant Actions

4 Award Generation Sample Award Notice or Letter

5 Electronic Grant Files

6 Electronic Notification (Grantor and Grantee) Message Center & Notifications

7 Manage Post-Award Actions

8 Grants.gov Interface Receive and Accept Grants.gov Applications

9 Application Workload Assignment

10 Announcement Set Up

11 Flexible Review & Checklist Templates Application ScreeningSample Business Review Checklist

12 Non-Competing Continuation Application

13 Award Notification

14 Review Management Module Review Panel Management Review Panel Status

15 Review Management Module Application Review Status Application Scoring Results

16 GrantSolutions.Gov Mandatory Grant Allocations Allocations determined using statistics & formula Can be exported or adjusted for “what if”

17 GrantSolutions.Gov Mandatory Grant Awards Awards are made in batch Notices use pre-defined mail merge template

18 GrantSolutions.Gov Enterprise-wide Reporting System (ERS)

19 GrantSolutions.Gov Sample ERS Report User can select data Report can export in Excel, text or PDF

20 System Access Dynamic Roles assigned in a menu tree to restrict appropriate access & capabilities.

21 OLDC Submissions Reports & Continuation Applications Pre-population of continuation applications Validation against back-office database of submissions through Automated tracking, routing, receipt, review and update of information

22 GrantSolutions.Gov OLDC Pre-award & Post-award Reports & continuation applications Back-office database used for: Pre-population of grant information Validation of submitted information Form supports Automated calculations Data stored in database Report receipt status Data such as unobligated balance Electronic SF-269 submitted by Grantee

23 Front-office / Back-office Interface Points “Front Office” – the customer view “Back Office” – internal business processes Intent / Pre-program Find ID Auth Apply Review Report Funds Progress Oversight Closeout PRE - AWARD POST - AWARD AWARD Notify Decide/Award Fund Disburse

24 Opportunities for Standard System-to-system Intefaces Grants.gov Apply Accounting Accounting & Financial Management Systems Payment Payment Management Systems Governmental Reporting Federal Financial Accountability & Transparency Act (FFATA) Congressional Liaison Office (CLO) Grants.gov Find GrantSolutions.gov FMLoB – GMLoB Interfaces FFR Pilot PPR Pilot FFATA

25 FMLoB and GMLoB Common interface opportunities Account setup & maintenance –Accounting & organization codes, object classes, appropriation/ treasury codes, vendor codes Funds availability –Available funding appropriation/apportionment/ allowance –Balances after known obligations & commitments Transaction processing –Obligations & Commitments (optional) –Extensions & Closeout –Change of vendor/grantee –Error processing logs/suspended records Reconciliation & Synchronization –Monthly synchronization of obligations that may include status of closeouts, disbursements and accruals

26 Federal Financial Report SF-FFR Federal Financial Report (SF-FFR) in pilot with Payment Management System Other streamlined forms in draft at OMB: – Performance Progress Reports – Real Property Report – Tangible Property Report – Invention Reporting (& other streamlined government-wide forms)

27 Performance Progress Report SF- PPR Cover page required –Can be the only page required –Plus short narrative or attachment –Similar to 424 applications 6 Forms/Formats optional –Performance Measures –Program Indicators –Benchmark Evaluations –Table of Activity Results –Activity-based Expenditures –Program/Project Management Draft forms posted –March 8 th PL webcast –