Log Frames, Annual Work Plans and Budgets John Hough RBEC Environment & Energy Workshop Almaty. 6-9 October 2004

2 Kamchatka Goal: secure the globally significant biodiversity values of the Kamchatka Peninsula Objective: demonstrate approaches for sustainable & replicable conservation of biodiversity in 4 existing protected areas as a model for a sustainable system of protected areas in Kamchatka Outcome 1: protected areas are effectively managed Outcome 2: local communities benefit from sustainable alternative livelihoods and are actively involved in biodiversity conservation Outcome 3: awareness raising and advocacy is heightened among all stakeholders Outcome 4: sustainable financing mechanisms support conservation and promote biodiversity friendly alternative livelihoods in and around the PA system Outcome 5: PA systems and other stakeholders throughout Kamchatka and the Russian Federation systematically apply and utilize lessons learned and best practices generated by the project

Assumptions Political stability maintained Political stability maintained Social & Economic conditions remain stable Social & Economic conditions remain stable Co-financing commitments maintained Co-financing commitments maintained National & regional level support is maintained National & regional level support is maintained

Project Logic Outcome 1: Strengthened Management + Outcome 2: Alternative Livelihoods + Outcome 3: Awareness + Outcome 4: Sustainable Financing + Outcome 5: Replication + Assumption: National & regional support maintained = Objective: Demonstration Approach to a Sustainable Protected Areas System in Kamchatka

From Outcomes to Outputs Objective = Objective = + Outcome 1 (= 6 Outputs) + Outcome 1 (= 6 Outputs) + Outcome 2 (= 5 Outputs) + Outcome 2 (= 5 Outputs) + Outcome 3 (= 4 Outputs) + Outcome 3 (= 4 Outputs) + Outcome 4 (= 4 Outputs) + Outcome 4 (= 4 Outputs) + Outcome 5 (= 3 Outputs) + Outcome 5 (= 3 Outputs) + approx 16 assumptions + approx 16 assumptions ie. 22 Outputs + 16 assumptions = 38 components

From Outputs to Activities Output 1 = 6 Activities Output 1 = 6 Activities Output 2 = 4 Activities Output 2 = 4 Activities Output 3 = 8 etc Output 3 = 8 etc Total = 88 Activities Total = 88 Activities

From Activities to Workplans This is for 2 of the 22 outputs!

Do not over-design ! We need an Objective + Assumptions + Indicators We need an Objective + Assumptions + Indicators We need Outcomes + Assumptions + Indicators We need Outcomes + Assumptions + Indicators We need a summary of Outputs and Activities for each Outcome – we do not need indicators for outputs and activities We need a summary of Outputs and Activities for each Outcome – we do not need indicators for outputs and activities We need an Input Budget for each Outcome We need an Input Budget for each Outcome We need a Total Budget and Work Plan (Atlas AWP) We need a Total Budget and Work Plan (Atlas AWP)

Project Budget OutcomesGEFCofinancingTotal 1. Strengthened PA management Alternative livelihoods Awareness Sustainable financing Replication, best practices & lessons learned M & E Total

Total Budget & Work Plan Atlas Activity / GEF Outcome Source of Funds Budget Description Total 1. Strengthened Management GEF International Consultants 100,000100,000100,000300,000 Travel10,00010,00010,00030,000 Local Consultants 40,00040,00040,000120,000 Sub-total150,000150,000150,000450,000 EU 50,00050,00050,000150,000 Sub-total50,00050,00050,000150, Alternative Livelihoods GEFetc (continue for all 5 Outcomes) Total by donor + TOTAL50,00050,00050,000150,000

Atlas Budget Descriptions

Understanding Atlas Terminology Atlas Label UNDP GEF Project Label CP / CPAP Output MYFF / Service Line Project Goal / Development Objective Strategic Priority Project (Output Project) Project ActivityOutcome Budget Description Input

DP/2003/32 Second multi-year funding framework,

Atlas Atlas Annual Work Plans (AWP’s) are intended for programme management at the level of UNDP country offices Atlas Annual Work Plans (AWP’s) are intended for programme management at the level of UNDP country offices They are not a replacement for detailed annual activity plans and budgets They are not a replacement for detailed annual activity plans and budgets The latter should be carried out at a project level using packages such as Microsoft Project The latter should be carried out at a project level using packages such as Microsoft Project

From Total Budgets and Work Plans to Annual Activity Plans (done during project inception phase by the project team) Look at Outcomes Look at Outcomes Look at indicators of each Outcome Look at indicators of each Outcome Look at the annual targets for each indicator Look at the annual targets for each indicator Identify activities and outputs (products) required to achieve these Identify activities and outputs (products) required to achieve these Plan and budget these in an annual activity plan Plan and budget these in an annual activity plan

Annual Activity Plan Use an appropriate planning tool such as Microsoft Project

Another Way to Do It