CERN Tuesday, April 15, 2003 ETT-DH Group

Mick Draper Tuesday, April 15, What do we really do ? The name Document Handling suggests something like a mail office. But names don’t always tell the whole story….. We are in the information business –We help people across the lab to produce and disseminate information –There is no point in producing a document (or any other kind of information) if no-one knows it exists or if no-one know where to get it. –With CDS we have a world-class tool for information management which allows everyone to share in the rich material that the DH group (and the rest of CERN) produces –Using CDS we have built other tools and applications which I will try to mention and demo.

Mick Draper Tuesday, April 15, ETT-DH Group Structure

Mick Draper Tuesday, April 15, How it all fits together CDS Bulletin DTP ++ Audio-visual Photo Service Webcasts Videos Courses Articles photos Posters Flyers Brochures Reports Printshop

Mick Draper Tuesday, April 15, Highlights In this short presentation, I can’t possibly mention everyone nor all our activities So I will try to pick out some highlights ….

Mick Draper Tuesday, April 15, Audio-video Services Video News was started during 2002 –Now on to its 4 th edition4 th edition The webcast server is now the de facto streaming server for CERN. The impressive usage statistics for this relatively new service in 2002 were: –About 4,000 distinct hosts/clients per month –About 8,000 videos viewed per month –About 500 GB net traffic per month

Mick Draper Tuesday, April 15, Photo Services Almost all photographs are taken without film We now have a formal arrangement to photograph all important moments during the construction of ATLAS  We now are building up a ‘portfolio’ of impressive images from ATLAS …… The CERN Photo Library is popular !  4,500 JPEGs downloaded per month.  In total, 9,793 distinct hosts/clients downloaded 30 GB of JPEG photos in 2002

Mick Draper Tuesday, April 15, Printshop Not the most glamorous perhaps, but……. –There is a big effort to reduce budgets across the lab and often printing is one of the first economies –the Printshop has managed to maintain its turnover, due to:  A continued reputation for excellent service and the high quality of its end product Managed to renew all the hi-tech printing equipment during 2002 –We now have better equipment with new functionality (e.g. high speed scanning to PDF) –At a net decrease in cost to CERN

Mick Draper Tuesday, April 15, Information Publishing Desktop publishing ++ (need a new name !) –Here we create the material which ends up in the printshop and also on the webweb –We have a small team who work on making sure that the CERN image, as seen by the outside world, is attractive …attractive… The e-bulletin, launched in 2002, now has about 500 subscriberse-bulletin –we regularly receive mails asking us to stop sending paper bulletins !! –The e-bulletin is an excellent example of how to hide a database behind a user-friendly web interface.

Mick Draper Tuesday, April 15, CDS The scope of CDS has grown impressively as seen by the number and variety of collections …… Usage statistics from 2002 –More than 193,500 distinct hosts/clients (+24% from 2001) –More than 1,500 "visits" and 4,500 searches per day –More than 50,000 "hits" per day - 70% from outside –About 5.2 GB net traffic per day. A new super fast “Google-like” search interface in test since August 2002……

Mick Draper Tuesday, April 15, CDS New collections are being added all the time: –Pauli manuscript and biographical collections –EP Electronic Systems Support Group internal documentation –Video archives  Historic clips and films have been digitized and are available from CDS – see in Bulletin 13/2003Bulletin 13/2003

Mick Draper Tuesday, April 15, CDS Agenda Another success story ! CDS Agenda was developed for ATLAS to allow them manage their collaboration meetings A new version of CDS Agenda releasedversion –Version 4.2, released on 14 th March 2003, includes many new features:  Open architecture encourages 3 rd party developments like one in EPEP

Mick Draper Tuesday, April 15, CDS Agenda

Mick Draper Tuesday, April 15, CDS Collaborations Since the creation of CDS Ware (CDS packaged for distribution) we have many more contacts with external institutes. The University of California, San Diego, one of our first customers continues to use CDS. More recently… –The Citations from all document metadata held in CDS has been made available to Old Dominium University (USA) as part of ARCHON project  “A Digital Library that federates Physics collections with varying degrees of metadata richness” –RERO (Réseau des bibliothèques romandes)  Have selected CDS