MT e-Grants: External Subgrant/Grant Applicant Component 1 Welcome to e-Grants For Flood Mitigation Assistance (FMA) and Pre-Disaster Mitigation (PDM) Grants

MT e-Grants: External Subgrant/Grant Applicant Component 2 AgendaExternal Module Introduction Introduction Registration Registration Subgrant Applicant Menu Subgrant Applicant Menu The Application The Application Grant Applicant Menu Grant Applicant Menu Application options Application options Revisions Revisions Other options Other options Questions Questions

MT e-Grants: External Subgrant/Grant Applicant Component 3 The History Behind e-Grants Mandated by PL (e-Government Initiative) Mandated by PL (e-Government Initiative) Public Law , passed on November 20, 1999, requires that all government agencies both streamline grant application processes and provide for the means to electronically create, review, and submit a grant application via the Internet. Public Law , passed on November 20, 1999, requires that all government agencies both streamline grant application processes and provide for the means to electronically create, review, and submit a grant application via the Internet. Will be used to review FMA and PDM Grants Will be used to review FMA and PDM Grants External and Internal Components External and Internal Components

MT e-Grants: External Subgrant/Grant Applicant Component 4 More History Behind e-Grants All-in-one web-based application All-in-one web-based application Multiple iterations: Multiple iterations: FMA and PDM in April 2003 FMA and PDM in April 2003 PDM-C in July 2003 PDM-C in July 2003 HMGP to follow HMGP to follow Developed by REI Systems, Inc. and the Anteon Corporation Developed by REI Systems, Inc. and the Anteon Corporation

MT e-Grants: External Subgrant/Grant Applicant Component 5 External and Internal Components External is for Subgrant and Grant Applicants External is for Subgrant and Grant Applicants Internal is for FEMA Internal is for FEMA External and Internal roles do not mix External and Internal roles do not mix

MT e-Grants: External Subgrant/Grant Applicant Component 6 Connecting to e-Grants Production links Production links External: External: What you need to connect What you need to connect External: An internet service provider and the Internet External: An internet service provider and the Internet Internal: An internet service provider, the Internet, and access to FEMAs Intranet Internal: An internet service provider, the Internet, and access to FEMAs Intranet

MT e-Grants: External Subgrant/Grant Applicant Component 7 But what do you do once you get there?

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9 Registration Mitigation vs. Fire Grants Mitigation vs. Fire Grants New User link New User link Information is user-specific Information is user-specific Username and Password Username and Password Contact Information Contact Information Enter Factual and Complete data Enter Factual and Complete data Be sure to enter your correct, current address Be sure to enter your correct, current address

MT e-Grants: External Subgrant/Grant Applicant Component 10 But who decides what I can do in the system?

MT e-Grants: External Subgrant/Grant Applicant Component 11 Registration (contd.) Grant Applicants approve/revoke Subgrant Applicants, FEMA approves/revokes Grant Applicants Grant Applicants approve/revoke Subgrant Applicants, FEMA approves/revokes Grant Applicants Registration status Registration status Updating registration information Updating registration information Forget your sign-in information? Forget your sign-in information? Use Forgot Pwd? Use Forgot Pwd? Accessed by and sent to your address Accessed by and sent to your address

MT e-Grants: External Subgrant/Grant Applicant Component 12 The Subgrant Menu Login using your created Username and Password Login using your created Username and Password Your Homepage Your Homepage Options Options Print Blank Applications Print Blank Applications Create New Application Create New Application Update/Complete Un-submitted Application(s) Update/Complete Un-submitted Application(s) Revise/Amend Submitted Application(s) Revise/Amend Submitted Application(s)

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MT e-Grants: External Subgrant/Grant Applicant Component 14 Creating a New Application Depends on your Registration Roles Depends on your Registration Roles Initial Data Entry Required Initial Data Entry Required Application Title Application Title Application Type Application Type Project Application Project Application Planning Application Planning Application Technical Assistance Application Technical Assistance Application Save and Continue Save and Continue

MT e-Grants: External Subgrant/Grant Applicant Component 15 Subgrant Application Options Start a New Application Start a New Application Copying an Existing Application Copying an Existing Application

MT e-Grants: External Subgrant/Grant Applicant Component 16 Data Entry in the Application Before You Get Started Most Important Aspects Most Important Aspects PAY ATTENTION TO DETAIL! PAY ATTENTION TO DETAIL! BE COMPLETE AND THOROUGH! BE COMPLETE AND THOROUGH! Required Fields: Denoted with a * Required Fields: Denoted with a * Application Completeness Status Application Completeness Status Varies by Application Type Varies by Application Type

MT e-Grants: External Subgrant/Grant Applicant Component 17 The Application Process Application Status Application Status Applicant Information Applicant Information Contact Information Contact Information Community Information Community Information Mitigation Plan Information Mitigation Plan Information Mitigation Activity Info Mitigation Activity Info Hazard Information Hazard Information Scope of Work Scope of Work Properties Properties Decision Making Process Decision Making Process Cost Estimate Cost Estimate Match Sources Match Sources Cost Effectiveness Info Cost Effectiveness Info Environmental Information Environmental Information Maintenance Schedule Maintenance Schedule Evaluation Information Evaluation Information Comments & Attachments Comments & Attachments Assurances & Certifications Assurances & Certifications Review & Submit Application Review & Submit Application

MT e-Grants: External Subgrant/Grant Applicant Component 18 Application Status

MT e-Grants: External Subgrant/Grant Applicant Component 19 Mitigation Plan Information Linked to the Plans Repository Linked to the Plans Repository Federal mandates: Federal mandates: After November 1, 2003: Local plan required for local projects for PDM After November 1, 2003: Local plan required for local projects for PDM After November 1, 2004: State plan & local plan required for State & local projects for PDM & Stafford Act non-emergency assistance, including HMGP & PA After November 1, 2004: State plan & local plan required for State & local projects for PDM & Stafford Act non-emergency assistance, including HMGP & PA FMA: Flood Mitigation Plan required for projects FMA: Flood Mitigation Plan required for projects Captures any Planning efforts Captures any Planning efforts But what if my plan is not in the Plans Repository?

MT e-Grants: External Subgrant/Grant Applicant Component 20 Mitigation Activity Information Varies by Application Type Varies by Application Type Type of Activity--Very Important! Type of Activity--Very Important! Project Title copies from initial Applicant Info Project Title copies from initial Applicant Info Construction, anyone? Construction, anyone? REMINDER: For PDM-C, submit separate applications for multiple, non-related activities REMINDER: For PDM-C, submit separate applications for multiple, non-related activities

MT e-Grants: External Subgrant/Grant Applicant Component 21 Scope of Work Questions vary by Application Type Questions vary by Application Type Examples: Examples: Describe the project: please explain how the project solves the problem? Describe the project: please explain how the project solves the problem? What are the goals and objectives of this activity? What are the goals and objectives of this activity? Briefly describe how you plan to implement this activity Briefly describe how you plan to implement this activity Work Schedule Work Schedule ***Remember to Save, not Save and Continue*** (See next page for clarification) ***Remember to Save, not Save and Continue*** (See next page for clarification)

MT e-Grants: External Subgrant/Grant Applicant Component 22 Notice that Scope of Work has two parts You cannot add a Task until you click the Save button

MT e-Grants: External Subgrant/Grant Applicant Component 23 Properties Not for all Project Types Not for all Project Types Enter this data only once Enter this data only once Can select entered properties in subsequent projects Can select entered properties in subsequent projects Some of the necessary entries include: Some of the necessary entries include: Owner and Co-Owner Address Data Owner and Co-Owner Address Data NFIP and FIRM Information NFIP and FIRM Information Repetitive Loss statistics, if any Repetitive Loss statistics, if any Property Action Property Action Benefit-Cost Analysis values Benefit-Cost Analysis values

MT e-Grants: External Subgrant/Grant Applicant Component 24 Cost Estimate/Match Sources Cost Estimate used to determine Match Sources Cost Estimate used to determine Match Sources Should enter detailed line items for Costs Should enter detailed line items for Costs Budget Object Class Budget Object Class 75/25 vs. 90/10 75/25 vs. 90/10 What about 12.5% for In-Kind Services? What about 12.5% for In-Kind Services? Grantee can complete Grantee can complete

MT e-Grants: External Subgrant/Grant Applicant Component 25 Cost Effectiveness Critical part of the application (PDM-C!) Critical part of the application (PDM-C!) Should be as detailed as possible Should be as detailed as possible Attach the electronic BCA Attach the electronic BCA Include methodology and assumptions used in the analysis Include methodology and assumptions used in the analysis Must be a Cost-Effective project Must be a Cost-Effective project Exemptions Exemptions

MT e-Grants: External Subgrant/Grant Applicant Component 26 Environmental Documentation National Historic Preservation Act-Historic Structures National Historic Preservation Act-Historic Structures National Historic Preservation Act-Archeological Resources National Historic Preservation Act-Archeological Resources Endangered Species Act and Fish and Wildlife Conservation Act Endangered Species Act and Fish and Wildlife Conservation Act Clean Water Act, Rivers and Harbors Act, E.O (Protection of Wetlands) Clean Water Act, Rivers and Harbors Act, E.O (Protection of Wetlands) Executive Order (Floodplain Management) Executive Order (Floodplain Management) Coastal Zone Management Act Coastal Zone Management Act Farmland Protection Policy Act Farmland Protection Policy Act Hazardous and Toxic Materials Hazardous and Toxic Materials Executive Order Environmental Justice for Low-Income and Minority Populations Executive Order Environmental Justice for Low-Income and Minority Populations Other Environmental Laws or Issues Other Environmental Laws or Issues

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MT e-Grants: External Subgrant/Grant Applicant Component 28 Evaluation Information Questions vary by Application Type All questions require response Grantee can complete the following: Does the State/Tribe in which your community is located have a current FEMA-approved mitigation plan? Describe how this mitigation activity will incorporate State, Tribal, private, or local community involvement to enhance its outcome through partnership. Benefit Cost Analysis information for the project. Describe how this mitigation activity supports National Priorities, complies with Federal laws and Executive Orders, and is complementary to other Federal programs.

MT e-Grants: External Subgrant/Grant Applicant Component 29 Notice that Evaluation Information section has 4 parts.

MT e-Grants: External Subgrant/Grant Applicant Component 30 My State requires more information than this, what should I do?

MT e-Grants: External Subgrant/Grant Applicant Component 31 Comments and Attachments Cumulative for the Application Cumulative for the Application Can be edited or deleted Can be edited or deleted Viewable by Grant Applicant and FEMA when submitted Viewable by Grant Applicant and FEMA when submitted And…Should be used as a way to capture additional information required by your State or Tribe And…Should be used as a way to capture additional information required by your State or Tribe

MT e-Grants: External Subgrant/Grant Applicant Component 32 Review and Submit The Application must be 100% Complete The Application must be 100% Complete Signing the Application Signing the Application Your e-Grants password Your e-Grants password Check the block Check the block Print or Return to your Homepage Print or Return to your Homepage

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MT e-Grants: External Subgrant/Grant Applicant Component 34 Reviewing Application Status

MT e-Grants: External Subgrant/Grant Applicant Component 35 Grant Applicant Home Page Administration Administration Print Blank Applications Print Blank Applications Subgrant Applications Subgrant Applications Paper Applications Paper Applications Review Submitted/Unsubmitted Applications Review Submitted/Unsubmitted Applications Grant Applicant Acting as a Subgrant Applicant Grant Applicant Acting as a Subgrant Applicant Grant Applications Grant Applications

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MT e-Grants: External Subgrant/Grant Applicant Component 37 Administration Overview Overview Preferences Preferences Subgrant Pre-Applications Subgrant Pre-Applications SF-424 viewable by Subgrant Applicants SF-424 viewable by Subgrant Applicants Enable Assurances and Certifications Enable Assurances and Certifications Enable External Enable External User Registrations User Registrations

MT e-Grants: External Subgrant/Grant Applicant Component 38 Subgrant Applications Paper Subgrant Applications Paper Subgrant Applications Enter Paper Applications Enter Paper Applications Work on Un-submitted Paper Applications Work on Un-submitted Paper Applications Work on Submitted Paper Applications Work on Submitted Paper Applications Review Subgrant Applications Review Subgrant Applications Review Submitted Subgrant Applications Review Submitted Subgrant Applications Review Un-submitted Subgrant Applications Review Un-submitted Subgrant Applications

MT e-Grants: External Subgrant/Grant Applicant Component 39 Reviewing Subgrant Applications Viewing Applications Viewing Applications Checking Out Applications Checking Out Applications The actual review The actual review Checking In Applications Checking In Applications Application Review Status Application Review Status

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MT e-Grants: External Subgrant/Grant Applicant Component 41 Acting as a Subgrant Applicant Three options Three options Create New Application Create New Application Update/Complete Un-submitted Application(s) Update/Complete Un-submitted Application(s) Revise/Amend Submitted Application(s) Revise/Amend Submitted Application(s) Three application types Three application types Project Application Project Application Planning Application Planning Application Technical Assistance/Management Costs Application Technical Assistance/Management Costs Application

MT e-Grants: External Subgrant/Grant Applicant Component 42 Grant Applications Create New Grant Applications Create New Grant Applications Work on Un-submitted Grant Applications Work on Un-submitted Grant Applications Work on Submitted Grant Applications Work on Submitted Grant Applications Review Status Review Status Review Award Package Review Award Package

MT e-Grants: External Subgrant/Grant Applicant Component 43 Types of Grant Applications FMA Project Application FMA Project Application FMA Planning Application FMA Planning Application FMA Technical Assistance Application FMA Technical Assistance Application PDM Application PDM Application PDM Competitive Grant Application PDM Competitive Grant Application

MT e-Grants: External Subgrant/Grant Applicant Component 44 Creating a Grant Application Applicant Information Applicant Information Contact Information Contact Information Subgrant Applications Subgrant Applications Schedule Schedule Budget Budget Properties Properties Comments and Attachments Comments and Attachments Assurance and Certifications Assurance and Certifications

MT e-Grants: External Subgrant/Grant Applicant Component 45 Application Status

MT e-Grants: External Subgrant/Grant Applicant Component 46 Adding Subgrant Applications Must be submitted by the Subgrant Applicant Must be submitted by the Subgrant Applicant Varies by Application Type Varies by Application Type Reviewing Subgrant Applications Reviewing Subgrant Applications Checking Applications In/Out Checking Applications In/Out Completing Subgrant Applications Completing Subgrant Applications Can Select only if Completed and Approved Can Select only if Completed and Approved

MT e-Grants: External Subgrant/Grant Applicant Component 47 Revisions Denoted by Revision Requested status Denoted by Revision Requested status Revise/Amend Submitted Application(s) Revise/Amend Submitted Application(s) Grant Applicants return Subgrant Applications Grant Applicants return Subgrant Applications FEMA must return grant packages for revision FEMA must return grant packages for revision Revised Applications must be Reviewed Revised Applications must be Reviewed Resubmit once updated and approved Resubmit once updated and approved

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MT e-Grants: External Subgrant/Grant Applicant Component 49 More on Revisions Overview section shows all requests Overview section shows all requests Subgrant Revision Requests Subgrant Revision Requests Allows Grant Applicant to update and resubmit application Allows Grant Applicant to update and resubmit application Or…Release the application back to the Subgrant Applicant for revision Or…Release the application back to the Subgrant Applicant for revision Revised by sections Revised by sections Revision Deadlines Revision Deadlines Must sign revisions to resubmit Must sign revisions to resubmit

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MT e-Grants: External Subgrant/Grant Applicant Component 51 Checking Review Status Denoted by Review Status when application review is in progress Denoted by Review Status when application review is in progress View progress of FEMAs review View progress of FEMAs review

MT e-Grants: External Subgrant/Grant Applicant Component 52 Other Options Printing in e-Grants Printing in e-Grants Saving Your Work Saving Your Work Exporting ApplicationsNot Yet Exporting ApplicationsNot Yet E-Grant Reports E-Grant Reports But can I share my applications? But can I share my applications?

MT e-Grants: External Subgrant/Grant Applicant Component 53 Sharing Applications Subgrant Applicants & Grant Applicants Subgrant Applicants & Grant Applicants Authorize/Revoke Access Authorize/Revoke Access Click View Details Click View Details Use the buttons Use the buttons Shared by User Shared by User Search by Name, , or Agency Search by Name, , or Agency Shared for a defined period of time Shared for a defined period of time

MT e-Grants: External Subgrant/Grant Applicant Component 54 Updating Shared User Access

MT e-Grants: External Subgrant/Grant Applicant Component 55 Any Questions?