Microsoft Access 2007 Advanced Level

© Cheltenham Courseware Pty. Ltd. Slide No 2 Forms Customisation

© Cheltenham Courseware Pty. Ltd. Slide No 3 Linking Form to a table Click on the Create tab, and within Form group click on the Form Design button. This will Create a new form in Design View. Within the Tools group, click on the Property Sheet button. This will display the Property Sheet window on the right side of the screen. In the Property Sheet window, under Data tab click on the Record Source and select a table from drop down list, i.e. select TblStudents. This will link the Form to the table TblCustomer.

© Cheltenham Courseware Pty. Ltd. Slide No 4 Placing controls on the form Click on the Create tab and within the Tools group, click on the Add Existing Fields button. A Field List window will be displayed on the right side, showing all the available fields that can be added on this form. In this Field List window, click and drag fields to the form.

© Cheltenham Courseware Pty. Ltd. Slide No 5 Aligning controls on a form Select all of the controls on the Form. Right click on any of these selected controls. From the popup menu, click on the Align. Under Align click on the Left command. It will align all the controls to the left based on the control which is on the extreme left side.

© Cheltenham Courseware Pty. Ltd. Slide No 6 Sizing to fit controls on a form Sizing to fit adjust the height and width of the controls automatically. Select all the controls on the Form. Right click on any of these selected controls. From the popup menu, click on the Size. Under Size click on the To Fit command.

© Cheltenham Courseware Pty. Ltd. Slide No 7 Special effects

© Cheltenham Courseware Pty. Ltd. Slide No 8 Setting tab order

© Cheltenham Courseware Pty. Ltd. Slide No 9 Placing a bound control on the form In the Property Sheet window, under Data tab click on the Record Source and select a table from drop down list, i.e. select TblCourses.

© Cheltenham Courseware Pty. Ltd. Slide No 10 Placing a check box on the form Click on the Create tab. Within Controls group click on the Check Box and then click on the Detail section of the form to place the Check Box control on the form.

© Cheltenham Courseware Pty. Ltd. Slide No 11 Placing a command button on the form Click on the Create tab. Within Controls group click on Button and then click on the Detail section of the form to place the Command Button control on the form.

© Cheltenham Courseware Pty. Ltd. Slide No 12 Placing a group box on the form Click on the Create tab. Within Controls group click on the Option Group button. Click on the Detail section of the form to place this Option Group control.

© Cheltenham Courseware Pty. Ltd. Slide No 13 Placing a combo box on the form Click on the Create tab. Within Controls group click on the Combo Box button. Click on the Detail section of the form to place this Combo Box control.

© Cheltenham Courseware Pty. Ltd. Slide No 14 Placing a list box on the form Click on the Create tab. Within Controls group click on the Combo Box button. Click on the Detail section of the form to place this Combo Box control.

© Cheltenham Courseware Pty. Ltd. Slide No 15 Types of Forms

© Cheltenham Courseware Pty. Ltd. Slide No 16 Popup forms In the Property Sheet window under Other tab, select Yes from the drop down list for the Pop Up field.

© Cheltenham Courseware Pty. Ltd. Slide No 17 Modal forms In the Property Sheet under the Other tab, select Yes from the drop down list for the Modal field.

© Cheltenham Courseware Pty. Ltd. Slide No 18 Split forms A Split form is a new feature in Microsoft Office Access 2007 that gives you two views of your data at the same time a Form view and a Datasheet view. Click on the Create tab, and within Form group click on the Split Form button.

© Cheltenham Courseware Pty. Ltd. Slide No 19 Limiting user access

© Cheltenham Courseware Pty. Ltd. Slide No 20 Limit user from adding new records Open a form in design view. In the Property Sheet under Data tab, select No from the drop down list for the Allow Additions field.

© Cheltenham Courseware Pty. Ltd. Slide No 21 Limit user from deleting existing records Open a form in design view. In the Property Sheet window under Data tab, select No from the drop down list for the Allow Deletions field.

© Cheltenham Courseware Pty. Ltd. Slide No 22 Limit user from editing a records Open a form in design view. In the Property Sheet under Data tab, select No from the drop down list for the Allow Edits field.

© Cheltenham Courseware Pty. Ltd. Slide No 23 Exporting form to XML Open a form in design view. Click on the External Data tab, and within Export group click on the More button. From the drop down list click on the XML File command.

© Cheltenham Courseware Pty. Ltd. Slide No 24 Reports

© Cheltenham Courseware Pty. Ltd. Slide No 25 Creating a report Click on the Create tab, and within Reports group click on the Report Wizard button. This will open the Report Wizard dialog box. Follow the wizard.

© Cheltenham Courseware Pty. Ltd. Slide No 26 Creating an AutoFormat template Click on the Arrange tab and within AutoFormat group click on the AutoFormat drop down button. From the drop down list click on the AutoFormat Wizard.

© Cheltenham Courseware Pty. Ltd. Slide No 27 Applying an AutoFormat to a report In the next dialog box that asks for a style, select your template i.e. My Style.

© Cheltenham Courseware Pty. Ltd. Slide No 28 Conditional formatting Click on the Design tab and within Font group click on the Conditional button.

© Cheltenham Courseware Pty. Ltd. Slide No 29 Sub Reports Click on the Design tab, and within Controls group click on the Sub Report button. Click on the Detail section of the report to place the sub report on the main report. This will open the SubReport Wizard dialog box. Follow the wizard.

© Cheltenham Courseware Pty. Ltd. Slide No 30 Access Switchboards

© Cheltenham Courseware Pty. Ltd. Slide No 31 What is a Switchboard Switchboards are the screens used to navigate around a database and perform tasks, such as running reports. The switchboard is made of buttons that you click. You can program these buttons to open forms, reports, queries, etc.

© Cheltenham Courseware Pty. Ltd. Slide No 32 Using the Switchboard Manager

© Cheltenham Courseware Pty. Ltd. Slide No 33 Creating a Switchboard Click on the Database Tools tab, and within Database Tools group click on the Switchboard Manager button.

© Cheltenham Courseware Pty. Ltd. Slide No 34 Adding a Switchboard

© Cheltenham Courseware Pty. Ltd. Slide No 35 Deleting a Switchboard Click on the Delete button.

© Cheltenham Courseware Pty. Ltd. Slide No 36 Editing a switchboard Click on the Edit button.

© Cheltenham Courseware Pty. Ltd. Slide No 37 Adding an Item to a Switchboard

© Cheltenham Courseware Pty. Ltd. Slide No 38 Deleting Items from a Switchboard Click on the delete button.

© Cheltenham Courseware Pty. Ltd. Slide No 39 Editing Items in the Switchboard

© Cheltenham Courseware Pty. Ltd. Slide No 40 Customising Items in the Switchboard You can select an item from the switchboard items list by clicking on it and then click on the Move Up or Move Down button to move the item above in the switchboard.

© Cheltenham Courseware Pty. Ltd. Slide No 41 Making a Switchboard the default Switchboard Select a switchboard by clicking on it and click on the Make Default button.

© Cheltenham Courseware Pty. Ltd. Slide No 42 Displaying Switchboards automatically

© Cheltenham Courseware Pty. Ltd. Slide No 43 CUSTOMISING ACCESS

© Cheltenham Courseware Pty. Ltd. Slide No 44 Access options

© Cheltenham Courseware Pty. Ltd. Slide No 45 Current Database options

© Cheltenham Courseware Pty. Ltd. Slide No 46 Datasheet options

© Cheltenham Courseware Pty. Ltd. Slide No 47 Object Designers options

© Cheltenham Courseware Pty. Ltd. Slide No 48 Proofing options

© Cheltenham Courseware Pty. Ltd. Slide No 49 Customize options

© Cheltenham Courseware Pty. Ltd. Slide No 50 Add-ins options