Annual Budget Forums MIGUEL CASTRO

A&S FEES  $11.50 per Credit Hour  Given to the Student Government Senate to Allocate  Funding  Registered Student Organizations (RSOs)  Registered Sports Clubs  University Departments

Finance Code  Applies to all A&S Funded Entities  Helps guide all decisions by the appropriations committee, treasurer and Budget Assistant  Know | Understand | Uphold

Finance Code  Chapter – Budget Process Specified  Chapter 209 – Internal Regulations  Chapter 213 – Prohibited Expenditures  Appendix  Travel is now it’s own separate entity

Prohibited Expenditures  A. Alcohol  B. Direct or indirect contribution to a political candidate, political party, political committee or committee of continuous existence.  C. Rental of or expenditures towards functions hosted in private residences.  D. Use of A&S Fees to benefit activities for which admission fee is charged to students, except for student government sponsored concerts.  E. The transfer of A&S funds to outside revenue accounts and the use of A&S funds for personal benefit.  F. Scholarships.  G. Graduation related item.  H. Placement tests, preparation courses, or certification courses primarily benefit the individual.  I. Plaques, awards and other non-monetary tokens of recognition exceeding $100.  J. Monetary prizes, and gift certificates.  K. Fines, late fees, penalties (including parking tickets).  L. Any purchase of chemicals unless approved by the Office of Environmental Health and Safety.  M. Money spent prior to an allocation being made.

Budget Season Caps Recommended  T-shirts$7.00 per shirt  Catering$10.00 per person  Food for Meetings$2.00 per person every other meeting  $0.00  Sound Equipment  RSO Promotional Material  Graduation Related Items  Theme Park Trips  Test Prep  Art Supplies

Budget Process  Applications are on EagleLink and OSI Website  Fgcu.collegiatelink.net   Applications are DUE by October 2 nd at 12:00pm  No exceptions are made  Hearings are required to receive a budget

Application: Operations Tab  All items needed by organization  Food for meetings  T-shirts  Equipment  Any items needed by organization to be used throughout the year

Application: Fundraising Tab:  List all Fundraising completed in the previous year  Provide evidence  Bank Statements  Receipts of Deposits  Donated Items

Budget Hearing  Budget Hearings  Mandatory  Bring anything that is relevant and gives detail to the budget requested  Multiple quotes for items you are requesting  Documented attendance for meetings and events  RSOs  10 minute presentation  5 minute Q/A  Departments  15 minute Presentation  10 minute Q/A

Budget Hearing Rubric  Events  Collaborations with other Organizations  Fundraising  Community Outreach  Membership  Effect brought to Campus through the organization

Budget Process Budget Hearing Senate Floor Dean of Students and Vice President of Student Affairs Student Government President University President Appropriations Committee Deliberations

Remember  Provide quotes, invoices and bank statements  Finance Code violations results in automatic cuts  Items requested aren’t guaranteed Applications are due October 2 nd at noon