1. Associated Students Annual Budget Workshop Tuesday, Oct. 16 Wednesday, Oct. 17 Thursday, Oct. 18

2. Why this workshop? Introduction Annual Budget Calendar How funds collected Why apply? What to include in request Application Overview Guidelines for filing How do budgets get evaluated

3. Introduction A.S. sponsors over 200 clubs, organizations & programs yearly. Funds are allocated so you can put on programs that enhance campus life & spirit. We want to make sure every club and Organization receives support but do not want to be the only source of money.

4. Budget Calendar First Step: You are here today 2nd Step: November l4, budget due in A.S. office by 4:45 3rd Step: January17-18, 22-23, mandatory budget hearings 4th Step: January 24… Deliberations 5th Step: March, A.S. President receives finance recommendations 6th Step: March - April, Senate reviews & finalizes all budgets 7th Step: May, You are notified about your budget 8th Step: July 1, 2002,, New Fiscal Year Begins: pick up signature card in A.S. Business Office

5. A.S. Budget Components Intercollegiate Athletics$31.00 Children’s Center Construct & Op$ 5.75 Financial Aid$ 2.00 ARRA $.50 A.S. Clubs, Organizations & Adm.$20.75 TOTAL FEE/STUDENT/SEMESTER:$60.00

6. What goes in the paper request… Overview & history of your club, organization or program Outline of your proposed annual program summarizing each activity Annual program outline expenses for each event broken down into A.S. expense categories Annual program outline revenues for each event Totals for each A.S. expense category, total revenues. and the amount your are asking from A.S. Please keep your proposal within 2 pages.

7. Request Categories Personal Services Contracted Printing & Duplicating Supplies & General Expense Postage Travel Equipment Rental Insurance Grants-In-Aid(Scholarships) Other

8. Guidelines for filing Three required signatures: person in charge, the advisor, and a sponsoring senator. Original, 10 hard copies (stapled & 3 hole punched) and computer disk are due by 4:45 p.m. on Wednesday, November 15, 1999, in the A.S. Office USU 100

9. Budget Evaluation Benefit to students Cost per student participating/benefiting from program Evidence that a diligent search has been conducted for funds outside of A.S. Number of students involved in plans/assisting Content of request: Is the budget proposal complete? Is the money requested in the proper category? Are items requested that A.S. doesn’t fund? Success of group in past programming

10. A.S. will not fund FOOD PURCHASES/PREP, SUPPLIES DECORATIONS & PARTY ITEMS, FLOWERS AWARDS, PLAQUES, CERTIFICATES NEWSLETTERS LETTERHEAD STATIONERY BANNERS, T-SHIRTS/CLOTHING DJ’S CONFERENCE TRAVEL FUNDS (must be applied for through Unallocated Reserves)

11. Questions ?