Intensive Case Management Enhancing Student Performance and Accountability Howard County Public School System Homeless Education Assistance Program Presented by: Cathy Henry and Tracey Williams Ellicott City, Maryland

Who are we Cathy Henry, PPW and Homeless Support for Howard County Public School System Tracey Williams, PPW and Homeless Support for Howard County Public School System

Howard County Public School System Where Population How many students How many schools Economics of area National ranking Number of identified homeless students Number of shelters

Homeless Education Assistance Program (H.E.A.P.) Background history on program When started What it provides Who it helps Where why

Today we will learn:  How to identify & assess the needs of students in temporary housing  The components of effective case management  How to collect pertinent data on student progress

Goals of the HCPSS Homeless Education Assistance Program 1.100% of Pupil Personnel Workers will provide exemplary case management services to students in temporary housing and their families 2.By June 2011, 90% of parents /guardians will participate meaningfully in their child’s education as measured by involvement in parent/teacher conferences or other conference with school staff. 3.By June 2011, 75% of students in temporary housing will receive grades of “C” or better in reading and in math.

Case Management Identification and Enrollment

How are Families Identified? PPW Secretaries Self-referrals Referrals from Social Workers Shelter Staff/Counselor referrals Multiple Family Application

Enrollment Procedures Family comes to school to enroll Families without a deed or a lease are referred to the PPW The PPW meets with the family to determine if this is a homeless situation. The PPW completes the Student In Temporary Housing form (SITH) & gives parent(s) know your rights brochure Student(s) are enrolled in school Transportation is arranged to school of origin (if requested by parent)

Maslow’s Hierarchy

Outreach A needs assessment is conducted. Students are given school supplies. Food gift cards provided. Clothing vouchers or referrals to thrift stores. Fees waived for field trips, uniforms, material fees, etc. Holiday support for families. Special Transportation for IEP meetings, school conferences, enrichment activities, and special events. Summer School

Types of Services Provided Socio-economic support Referral for community services Academic support (in school) Behavioral support Attendance support Special transportation Referral for HCPSS services Targeted academic interventions (after school programs) Tutoring (one on one)

Tracking Food Services SITH General Data Base Academic Data Base State Reporting Program Evaluation- Outside Evaluator

Food Services The SITH form is given to the Homeless Liaison The Student’s name is immediately added to the FARMS list and taken to Food Services. Food Services inputs the information into their data base making the student eligible for free meals.

Student NameName of School Date of Eligibility Date of Withdrawal ResidenceCommentGrade Wise JuanMHHS11/1/11Doubled up 11 Maryland State Department of Education Nutrition and Transportation Branch Certification Statement for Homeless Children Automatic Eligibility for Free Meal Benefits

General Data Base General Data Collection Name School Grade Name of PPW/Case Manager Date SITH completed Date enrolled Student ID Number

General Data Continued Type of Transportation Ethnicity Special education FARMS(accepted) ESOL GT Gender Career and Technology Education

General Data Continued Parent’s names Address Type of housing Accompanied/Unaccompanied Date of birth Current school Former school

Student’s Last Name Student’s First Name A.I. Yes or No Parent Conference P,T,O,N (See codes) Homeless Services (See codes) Report Card Attached (X= yes) Other Info. PotentialHighYesP,TA,B,EXMath-on Howard County Public School System Quarterly Reporting Form for Students in Temporary Housing

Academic Tracking Data Base MSA/HSA (state assessments-taken/passed) Academic intervention Academic intervention summer Parent involvement (for each marking period) Attendance (for each marking period) Reading Grades (quarterly) Reading Levels (quarterly)

Academic Tracking Data Base Continued Math grades (quarterly) Math levels (quarterly) MSA/HSA math MSA/HSA reading Student Services Team (IIT) Status Update/Notes

Academic Data Base Quarter 1 MSA Taken/ Passed A.I.Summer School Parent Invol. AbsencesReading Level & Grade Math Level & Grade Yes/YesYesNoYes2On/BBelow/D No/NANoYesNo10On/A Yes/YesYes 0On/BOn/C

Progress toward goals 100% case management- All students in temporary housing served by PPW. 90% of parents involved-95% of parents participated in conferences. 75% of students will receive “C” or better in reading & math: Met in quarter 1Did not meet in quarter 3 Met in quarter 2Did not meet in quarter 4

What we learned? Questions