From anywhere… to anyone Page 1 The electronic version is the only valid copy of this document. Non-Standard Schedules Naming Convention for PSAC, APOC, and CUPW (excl. GRP2) Time Management 2007/09/17

From anywhere… to anyone Page 2 The electronic version is the only valid copy of this document. Current Standard Naming Convention The current convention will not change for standard schedules. This current convention includes work schedule rules (WSR) in which the employee follows the same start/end time over a 7 day period with 2 RDOs. Example:WSR text reads: 08:00-16:00 SAT SUN The text string in the example indicates that in SAP, the work hours are Monday to Friday from 08:00 to 16:00 with Saturday and Sunday as RDOs. If the text reads “08:00-16:00 FRI-SAT”, then Friday and Saturday are RDOs.

From anywhere… to anyone Page 3 The electronic version is the only valid copy of this document. Example Of A New Non-standard Schedule RDO:rotation day off UNSC:unscheduled day

From anywhere… to anyone Page 4 The electronic version is the only valid copy of this document. Naming Convention For Non-Standard Schedules To identify non-standard schedules, we start the WSR text string with an abbreviation: “VAR” for Variable, followed by the total weekly hours. The subsequent letters and numbers will identify the days and hours in which the employee is scheduled to work. The sequence will always start with Sunday and end Saturday. In addition, only the days worked are itemized. E.g. 1.Employee works Sunday 8hrs, Thursday 4hrs and Saturday 4hrs. Consequently, the naming convention will result in S8H4S4. E.g. 2.Employee works Monday 4hrs, Wednesday 4hrs, Friday 8hrs and Saturday 8hrs. Consequently, the naming convention will result in M4W4F8S8. The table below indicates the code per day of the week. SundayMondayTuesdayWednesdayThursdayFridaySaturday SMTWHFS

From anywhere… to anyone Page 5 The electronic version is the only valid copy of this document. Naming Convention For Non-Standard Schedules English version WSR:VAR 24 S8M4T4H4F4 French version WSR:VAR 24 D8L4M4J4V4 In reading this text, the staffing officer can determine that this schedule is for a part-time employee with a total of 24 weekly hours and the employee works on Sun(S), Mon(M), Tues(T), Thurs(H), and Fri(F). This will allow them to search through a list of schedules which meet this criteria.

From anywhere… to anyone Page 6 The electronic version is the only valid copy of this document. How To Search/Find The Required Schedule To access this transaction enter ZHRPT358_WKSCH in the command field or use the SAP Standard Menu to select the transaction.

From anywhere… to anyone Page 7 The electronic version is the only valid copy of this document. Generate List of Schedules Step#1 For APOC: First, select the appropriate code within the Public Holiday Calendar field. Input either ‘CQ’ (CP Standard - 11 day) or ‘CP’ (CP Quebec – 11 day). Then, input ‘11’ in the Personnel Subarea Groupin field. For CUPW: First, select the appropriate code within the Public Holiday Calendar field. Input either ‘CW’ (CP Standard – 11 day/CUPW) or ‘CX’ (CP Quebec – 11 day/CUPW). Then, input ‘14’ for swipe employee or ‘17’ for non-swipe employee in the Personnel Subarea Groupin field. For PSAC: First, select the appropriate code within the Public Holiday Calendar field. Input either ‘CS’ (CP Standard – 11 day) or ‘CT’ (CP Quebec – 11 day). Then input ’12’ in the Personnel Subarea Groupin Field. Step#2 To see a list of all current non standard schedules, input “ VAR* ” in the Text for Work Schedule Ru field. Important Note: The text “ VAR* “ MUST be in capital letters. Step#3 Click the Execute button.

From anywhere… to anyone Page 8 The electronic version is the only valid copy of this document. List of Schedules The display details Daily Work Schedule (DWS) information from Monday to Sunday, which includes Start/End times and the related Work Schedule Rule.

From anywhere… to anyone Page 9 The electronic version is the only valid copy of this document. Additional Search Tip To narrow the search even further, enter as much of the naming convention as you can. Example:VAR 24 M8T4W4H4F4 The result will display only the non-standard schedules which reflect these hours accordingly.

From anywhere… to anyone Page 10 The electronic version is the only valid copy of this document. Support If you have questions relating to this job aid or any schedule related issue for PSAC, APOC and CUPW (excluding Group2), please & Leave/Temps & & Leave/Temps & Présence