Texas Digital Library CENTRAL TEXAS AND SAN ANTONIO-AREA REGIONAL MEETING SEPTEMBER 5, 2013

The Texas Digital Library enables each of its member libraries to advance a program of digital initiatives in support of research, scholarship, and learning in Texas. The TDL mission

TEXAS Digital Libraries Content AccessPreservation

2005 Discussions begin: How to reduce duplication of effort? Formation of TDL with four ARL schools; opened up membership to other academic libraries First production Vireo installations Spring 2011 Restructuring of TDL governance; formalized shift to service organization Fall 2011 Restructuring of helpdesk services New beginnings Start-up: Building infrastructure, initial recruitment Maturation: Transition to service organization TDL History

New Leadership

- DSpace - Vireo (ETDs) - Scholarly publishing Working Groups, Users Groups, Committees, Training, Support - DuraCloud - DPN TDL Services

Access Services

DSpace Capture Index Distribute Preserve

DSpace Item view

Vireo Student Submission of ETDs Workflow management for adminsPublication to institutional repository Managing the life cycle of Electronic Theses and Dissertations (ETDs)

Vireo Student submission interface

Vireo Admin management interface

Software Developed by TDL and its members Open-source Service Hosted installations for members Community Vireo Users Group Vireo and TDL

Scholarly Publishing Services Platforms for Open Access Publishing by faculty End users are faculty and researchers TDL technical support available directly to faculty TDL works through and with local librarians to promote and support

Open Journal Systems Online peer-reviewed journal hosting and workflow management

Open Journal Systems

Editorial workflow management Peer review Copyediting Proofreading Support for indexing with CrossRef and others

Open Conference Systems Online conference management and publishing software

WordPress Hosted websites and blogs

Support services Helpdesk First line support for librarians and faculty users Available by phone, , and web form Systems Administration Installation Upgrades Maintenance Configuration Training In person and/or on- demand training on all technology services Training on special topics (e.g. Copyright, Metadata)

Preservation

Preservation on Two Fronts Immediately available and proven Existing relationship with DuraSpace Relatively inexpensive (consortial pricing) Will be implemented for TDL members in 2014 Built by and for the academy Multiple copies in independent, geographically dispersed repositories Succession rights framework Not yet built – an option for the future - Not mutually exclusive solutions -

DuraCloud (Amazon S3 storage) DSpace Amazon Glacier storage DuraCloud ingestion tools

DuraCloud Services Duplicate on change ◦Synchronizes content between storage providers Bit Integrity Checker ◦Verifies that content held within DuraCloud has maintained bit integrity Upload tool ◦Graphical interface for adding files to DuraCloud Retrieval tool ◦Command line utility for transferring content in DuraCloud to local servers Chunker and Stitcher Tools ◦Command line tool for breaking up and re-constituting large files that must be retrieved from DuraCloud DuraCloud access services ◦Image Server ◦Media Streaming Server

Architecture

Community

DSpace Users Group Vireo Users Group Data Management Group Conference and Awards Committees Moving forward together Metadata Working Groups

One member of a global effort DPLA Digital Library Federation (DLF) Library Publishing Consortium US ETD Association DuraSpace Digital Preservation Network (DPN) Public Knowledge Project

Think globally, act locally.

Organization

Member-focused Governance All regular member directors Advisory and electoral Member Board Governing Board Executive Committee Sets strategic direction 4 permanent members, 3 elected* On call for day-to-day business decisions Made up of Board officers * number of elected members increases with growth in membership

Staff

3 or more Affiliates Can elect a representative to the Member Board 4+ TB of DuraCloud preservation plus ability to buy additional space at consortial prices DSpace hosting 1 TB of DuraCloud preservation + ability to buy additional space at consortial prices Access to Technical staff and support No representation on Member Board Representation on Member Board 1 elected, at-large seat on the Governing Board for every 4 members Access to all services Access to technical staff and support 4 TB of DuraCloud preservation plus ability to buy additional space at consortial prices Tier 1 Member $150,000 Tier 1 Member $150,000 Tier 2 Member $25,000 Tier 2 Member $25,000 Consortial Member Consortial Member Affiliate Member $10,000 Affiliate Member $10,000 Membership Includes founding ARL members Ex officio seat on Governing Board Access to all services Access to technical staff and support Negotiated amount of DuraCloud preservation plus ability to buy additional space at consortial prices

Creating an effective partnership with TDL Member institutions need to have… Staff to serve as primary contact(s) with TDL Staff to manage a repository (ingest content, add metadata, etc.) Staff to set and implement policies for preservation Ability to work with TDL to integrate authentication for some services (e.g. DSpace and Vireo) Commitment to make contributions through TDL committees and groups

Bare minimum Hardware$30,000 Staff (SysAdmin DSpace, Vireo, OJS, OCS$45,000 Staff (SysAdmin infrastructure, back-ups$30,000 Staff (Software Mgmt for Vireo, DSpace, etc.)$45,000 Helpdesk$12,000 Total Operational Costs$162,000 DuraSpace Membership$10,000 Charter membership in DPN$20,000 Total Ancillary Costs$30,000 TOTAL COSTS$192,000 The Cost of Going Alone

Contact Us Debra Hanken Kurtz Executive Director, Texas Digital Library Kristi Park Program Coordinator, Texas Digital Library General Contact: