Conquering Common Coding Confusion Presented by: Cris Cable.

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Presentation transcript:

Conquering Common Coding Confusion Presented by: Cris Cable

Questions FAQs

USFR Chart of Accounts (COA) Based on Federal Chart of Accounts National Center for Education Statistics (NCES) Handbook Our Office, ADE & SFAC

Account Code Format Expenditures FundProgramFunctionObjectUnit XXX XXXX XXX

Account Code Format Revenues FundProgramFunctionObjectUnit XXX XXXX000

Throughout the Chart Required codes BOLDED Optional codes ITALICIZED

Questions? Can you code an expenditure to Function 0000? Can you code a revenue to Function 0000? No Yes

Questions? Can you code an expenditure to Function 3000 – Operation of Noninstructional Services? Can you code a revenue to object 1000 – Local? No

Common Questions? Most questions we receive are about: FundProgramFunctionObjectUnit XXX XXXX XXX ExpenditureRevenue

What Function? Staff Training? –Instructional staff? –Almost everyone else? –Why almost everyone else? Salaries and Benefits? –Hourly, salary, health care, other fringe benefits – How do you Decide? ? ?

Classifying Personnel by Function Job Title Job Duties Based on???

What Function? Crossing Guards? CPTs/Mentor Teachers? Health Aides? Attendance Clerks?

What Function? Lunch Monitors? Playground Monitors? Athletics? Duties?

What Function? Athletics? –Coaches –Refs –Athletic Director –Ticket Takers –Security at Games or Direct interaction with Students!

What Function? Equipment? Installed Equipment? Operating or Capital Leases?

What Function? Existing buildings? Construction? Utilities?

What Object? Employee Tuition –Reimbursement Benefit? –Paid to institution?

What Object? Equipment Purchase? Operating or Capital Leases –Principal? –Interest?

What Object? Rental of Equipment? Audit Services? Financial Consulting Services? 6440 Fund? 6350 &

What Object? Travel –Conference Registration? –Lodging & Meals? Items purchased from other districts

Expenditure Coding Questions?

Revenues – Fund? Donations? Rentals? Preschool Tuition? Civic Center or School Plant Civic Center or School Plant Gifts & Donations funds, Tax Credit or Student Act. Gifts & Donations funds, Tax Credit or Student Act. Community School

Revenues – Fund? Tuition from Other Districts? Vending Machine Proceeds? M&O, UCO & Debt Serv. (not SCA) M&O, UCO & Debt Serv. (not SCA) Auxiliary or in some cases Student Activities Auxiliary or in some cases Student Activities

Revenues – Object? Donations? Rentals? Refunds? Preschool Tuition? or or 1790

Revenues – Object? Tuition from Other Districts? Grants Subject to Reversion? Vending Machine Proceeds? 1750 Trick Q

Revenue Questions?

More Questions? Contact us! (602) Roger Walter Amanda Winn Cris Cable