TEMPUS IV- FOURTH CALL FOR PROPOSALS TEMPUS INFORMATION DAY Ashgabat - 27 November 2010 Alba Chiara Tiberi Education, Audiovisual and Culture Executive Agency - Brussels

Fourth Call for proposals Main noveltiesFourth Call for proposals Main novelties How to apply submission of the e-formHow to apply submission of the e-form Outline

Indicative roadmap for selection process – 4th Call for proposals StepsDate Publication of the Tempus IV 4th Call for Proposals15 October 2010 Publication of the eForm (static version)November 2010 Publication of the eForm (active version)Mid December 2010 Deadline for submission of applications15 February 2011 Verification of the eligibility of the proposalsEnd of February 2011 Project assessment by expertsMarch - April 2011 Consultation procedure (EU Delegations, National Tempus Offices and Ministries of Education in Partner Countries) Mid May – Mid June 2011 Award decisionEarly July 2011 Preparation and signature of grant agreementsJuly to September 2011 Start of the projects15 October 2011

TEMPUS IV Indicative budget for projects selected under 4th Call: 48,7 € million Southern Mediterranean (ENPI South) € 11.4 million Eastern Europe/Caucasus (ENPI East) € 11.4 million Bilateral allocation for Russia (ENPI) € 4.5 million. Western Balkans (IPA) € 12.4 million Albania € 0.9; Bosnia and Herzegovina € 2.2; Montenegro € 1; Serbia: € 6.3; Kosovo under UNSC Resolution 1244/99: € 2 Central Asia (DCI) € 9 million € 1.8 million indicative per country)

Main changes: 1- Eligible countries: The former Yugoslav Republic of Macedonia is only eligible on a self-financing basis. Libya is a new eligible Partner Country 2- Relevance: Priority given to project proposals involving institutions that are new to the programme or have had limited participation in the previous calls for proposals 3- Financial conditions: Institutional costs for student mobility are no longer eligible Novelties under the 4th Call for proposals

4- Mandates: Scanned versions can be accepted Ministries responsible for higher education in the Partner Countries may submit an endorsement letter at submission phase, however a signed mandate will be required if the application is selected for funding 5- Sub-contracting: Costs for subcontracting should not to be shown under “Staff costs” or “Travel costs” but as “Other costs” or under “Printing and Publishing”. Novelties under the 4th Call for proposals

 An interactive PDF form that uses Adobe’s Acrobat Reader  A form that you download (internet connection and standard browser software are required) but does not require you to be online when you are filling it in or validating it  It can be sent and shared by amongst partners like a normal file  It can only be submitted via internet: you have to be online when you submit it How to apply E-form features

 Applications will be submitted on-line using the E-form: Publication of a static version on the Tempus website by end November 2010 and an active version by mid- December 2010  On-line submitted E-form (including mandatory annexes) is considered to be the unique reference document for the submission deadline.  Mandatory annexes: - Declaration of Honour - Workplan and Budget Excel Table - Logical Framework Matrix Submission of the applications

Submission procedure (1) One-phase submission in two steps: Step 1: online submission Click on SUBMIT button of the E-form once the content is validated and mandatory attachments are enclosed: An automatic notification is sent with the project reference number

Submission procedure (2) Step 2: submission by registered mail -Print out the submitted form and copy the project Reference number on each of the following original documents  Declaration of Honour  Budget and work plan  Logical Framework Matrix  Mandates  Financial Identification Form  Legal Entities Form  Financial capacity form  Profit and Loss Accounts together with the balance sheet for the last three financial years for which the accounts have been closed (if applicable) -Send the complete application package, the deadline defined in the Call (date of postmark), using registered post to the Agency postal address mentioned in the Call for proposals.

Sources of guidance The Instructions (for completing the application form and the budget tables) −Rules and guidance on E-form content and the entire application process The E-form User Guide −Help with the technical aspects of completing the e-Form Still need further technical assistance?

Practical hints  Read the E-form User Guide before starting to fill the form  Make sure that you have the necessary IT support  Do not try to fill the form directly on the website – download it first on your computer  Fill all fields on the front page before starting to fill the other sections  Save the form regularly  Maximum size of attachments 3MB  Do not validate the form until you have finished completing it  The submitted form is locked – cannot be changed

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